Patient Service Representative - Direct Primary Care - Broken Arrow 460

Saint Francis Health System; Broken Arrow (OK); On-site; USD 19,000 - 28,000; Full time

Job summary

Saint Francis Health System is seeking a Front Office/Receptionist for the Broken Arrow clinic. The role handles reception, registration and billing duties to support efficient patient care.

You will greet patients, verify demographics, schedule appointments and manage payments while ensuring accurate data entry and clean, compliant office operations. The position requires a High School diploma or GED, with at least 6 months of front-facing customer service or medical office experience

Qualifications

• High School Diploma or GED required.
• Minimum 6 months of front-facing customer service or medical office experience preferred.
• Demonstrated PC skills and ability to organize multiple tasks.

Responsibilities

• Greet and direct patients and visitors per office protocols.
• Register demographic and billing information and schedule appointments.
• Determine patient eligibility and assist with care coordination.
• Use EMR and other computer systems to complete tasks per policies.
• Maintain medical records and prepare charts, filings, and test results.
• Collect co-pays and deductibles; process self-pay balances as applicable.
• Prepare encounter forms and supporting billing documentation.
• Balance cash drawer and handle daily deposits.

Skills

Customer service

Multitasking

Data entry

Communication skills

PC skills

Education

High School diploma or GED

Tools

EMR

Job description

Full Time

Job Summary: Performs reception, registration and billing functions in the front office of the Medical Practice to facilitate the effective delivery of patient care.

• Minimum Education: High School Diploma or GED.
• Licensure, Registration and/or Certification: None.
• Work Experience: Minimum 6 months of front facing customer service or medical office experience, preferred.
• Knowledge, Skills and Abilities: Demonstrated PC skills. Effective organization of multi-task role. Ability to accurately record and interpret data. Effective interpersonal, written and oral communication skills. Ability to organize and prioritize work in an effective and efficient manner. Ability to learn quickly. Effective critical thinking and use of logic.

Essential Functions and Responsibilities: Maintains exemplary patient satisfaction and participates as an engaged team member. Greets and directs patients and visitors according to established office protocols. Informs patients of delays in care. Communicates schedule changes to physicians, clinical assistants and other staff as appropriate. Maintains and corrects environment for cleanliness and safety. Schedules appointments, registers demographic and billing information, determines eligibility to accommodate patient's care in the medical office. Successfully uses the EMR and other computer applications to accomplish tasks according to policies and procedures. Maintains medical records including preparation of charts, filing of correspondence and test results. Prepares encounter forms and other supporting billing documentation. Maintains and distributes provider schedules including application of templates, hold times, etc. Determines and collects co-pays and deductibles from patients. Requests payments of self pay balances according to policies. Responsible for preparation of cash receipts, bank deposits and balancing of cash drawer on a daily basis. Converts provider written description of diagnosis to appropriate ICD-9 code. Posts charges and payments to patient accounts. Reviews and corrects rejected or denied claims. Reviews and assists in collections of past due accounts. Prepares phone notes for communication to the provider from patients, pharmacists, and other healthcare sources. Makes calls to patients to remind them of pending appointments or communication from provider. Distributes mail and other communication to patients, providers and staff. Determines eligibility and obtains authorization for services. Schedules tests and appointments for referred services. Tracks referrals made for specified services. Participates in quality initiatives and safety functions. Assists in identifying and ordering needed supplies. Remains informed and compliant with current Health System, Warren Clinic, HIPAA and OSHA policies and procedures.

Decision Making: Independent judgment in planning the sequence of operations and making decisions in a complex technical or professional field.

Working Relationships: Works directly with patients and/or customers. Works with internal / external customers. Works with other healthcare professionals and staff. Works frequently with individuals at director level or above.

Special Job Dimensions: None.

Supplemental Information: This document generally describes the essential functions of the job and the physical demands required to perform the job. This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties.

Direct Primary Care - Broken Arrow 460 - Warren Clinic

Location:

Broken Arrow, Oklahoma 74012

EOE Protected Veterans/Disability