Patient Service Representative - Call Center | Part-Time - Philadelphia, PA

Wills Eye Foundation; Philadelphia (Philadelphia County); Hybrid; USD 21,000 - 26,000; Part time

Job summary

Wills Eye Hospital is hiring a part-time Patient Service Representative for our Call Center in Philadelphia, PA. The role involves answering calls, scheduling appointments, and verifying patient information with attention to detail. Training lasts two weeks, with potential remote work thereafter.

You will participate in a fast-paced clinical setting, ensuring accurate demographic/insurance data and excellent customer service to patients and staff.

Qualifications

• 1–3 years scheduling experience in healthcare.
• Excellent customer service skills with a courteous phone manner.
• Proficient MS Office skills; able to document accurately.
• Bilingual English/Spanish skills a plus; not required.

Responsibilities

• Promptly answers calls to schedule primary care appointments.
• Verify and document insurance, demographics, and registration data.
• Provide courteous patient support and coordinate with departments.
• Enter information accurately in the EMR system and communicate delays.

Skills

Scheduling in healthcare

Customer service

MS Office Suite

Bilingual (English/Spanish)

Education

High school diploma or GED

Tools

NextGen EMR

Job description

Patient Service Representative - Call Center | Part-Time

Job Title Patient Service Representative - Call Center | Part-Time Job ID 27785895

Location Philadelphia, PA, 19107

Wills Eye Hospital is hiring a Patient Service Representative for our Call Center in Philadelphia, PA (opportunity for remote after two weeks of training). In this role, you’ll communicate with patients via the telephone to ensure accurate, prompt and courteous scheduling of primary care appointments, such as preventative screenings or routine office visits. This is a Part-Time 16 hours per week (Mondays and Tuesdays, 7:45 AM - 4:15 PM) opportunity for someone who wants to deliver superior customer service by answering phones, confirming appointments, communicating with all departments and individuals regarding matters relating to patient care, and obtaining and entering accurate demographic/insurance information for all encounters including patient financial expectations.

Additional Schedule Information: You will need to have some flexibility with your schedule to assist with coverage, particularly during the summer months, when employees are taking vacations. This would vary based on staffing needs and would not be an all-the-time occurrence.

Why Join Wills Eye

At Wills Eye Hospital, you’ll be part of a nationally recognized leader in ophthalmology and vision care. We are known for clinical excellence, innovation, and patient-centered care.

We Offer

• Competitive compensation and benefits such as medical, dental, and vision plans, retirement plan, tuition assistance, paid time off, and employer assistance programs (EAPs)
• Opportunities for training, certification, and career growth
• A collaborative, mission-driven clinical environment
• Access to advanced technology and specialized care teams

In this role, you’ll support our patients and departments while helping deliver high-quality ophthalmic care. You’ll manage patient scheduling and contribute to a positive patient experience.

You’ll be successful if you enjoy working in a fast-paced clinical environment, have strong attention to detail, and value patient interaction.

Key Responsibilities

• Promptly answers incoming calls to schedule appointments for patients; makes outbound calls when follow-up is needed.
• Ensures efficient processing and documentation of all information required for insurance verification, registration and billing in the Electronic Medical Record (EMR) system.
• Demonstrates superior customer service to all external and internal customers and helps facilitate smooth flow of patient phone calls.
• Communicates effectively with patients, physicians, and/or other departments regarding delays or any issues relating to patient appointments.
• Consistently achieves team metric standards and expectations.

What You Bring

You may be a strong fit for this role if you are detail-oriented, patient-focused, and comfortable in a clinical setting. You enjoy working as part of a team, communicating clearly, and supporting both patients and providers.

Minimum Qualifications

• High school diploma or GED required.
• 1 to 3 years of scheduling experience within healthcare required.
• Two (2) years customer service experience required.
• Excellent customer service skills with ability to communicate effectively with a courteous tone on the phone with patients, physician office staff and colleagues.
• Proficient computer software skills in MS Office Suite required.
• Knowledge of principles of exceptional customer service and the basics of healthcare appointment scheduling and insurance verification required.
• Ability to provide excellent and timely customer service to all patients and physician office staff. Ability to accurately answer patient and physician office questions, schedule primary care appointments and verify and enter accurate demographic/insurance information in EMR systems.
• Must have strong attention to detail.

Preferred Qualifications

• Familiarity with NextGen EMR preferred.
• Bilingual (English/Spanish) communications skills a plus.

We know great candidates do not always meet every preferred qualification. If this role interests you and you believe you could be successful in it, we encourage you to apply. You may be a fit for other roles across our organization.

About Wills Eye Hospital

Wills Eye Hospital is a world-renowned leader in ophthalmology, ranked among the top eye hospitals in the nation by U.S. News & World Report. Established in 1832, Wills Eye is one of the oldest and most respected eye care institutions in the world.

Each year, our team provides specialized care to more than 250,000 patients, ranging from routine eye conditions to complex, sight-threatening diseases. Through advanced surgical capabilities, innovative research, and a commitment to clinical excellence, we continue to shape the future of vision care.

Recruitment Process Safety

Official recruitment communications from Wills Eye will only come from an authorized @willseye.org email address. Wills Eye will never ask for payment, banking information, Social Security numbers, or other sensitive personal information during the early stages of recruitment, and we do not extend offers without a formal interview process. If you receive a suspicious message or offer, please do not click links, open attachments, or share personal information. Please note Wills Eye does not offer remote positions.

Required Skills

• High school diploma or GED required.
• 1 to 3 years of scheduling experience within healthcare required.
• Two (2) Years Customer Service Experience Required.