Patient Service Representative

Delawareeyecare; Milford (DE); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Optical coverage

401K

Paid holidays

Paid time off

Parking

Job summary

Delaware Eye Care Center is seeking a motivated Patient Services Representative I for our Milford, DE location. This full-time role offers great hours, strong benefits, and opportunities for growth within a team that values care, listening, and service.

The representative will greet patients, verify insurance, manage appointments, handle check-in/out, and maintain accurate records in a medical environment that emphasizes compassionate patient care.

Qualifications

• Compassionate and can establish confidence and trust with patients.
• Remain calm and professional under pressure or stress.
• Energetic with a positive attitude and strong attention to detail.
• Excellent written and verbal communication and interpersonal skills.
• Ability to work both independently and as part of a team.
• Experience with NextGen, Microsoft, or Clearwave is preferred.

Responsibilities

• Greet and welcome patients and visitors at the clinic.
• Verify insurance and collect accurate demographic data.
• Manage appointment schedules and reminders.
• Handle patient check-in/out and record-keeping accurately.
• Calculate and collect copays, deductibles, balances.
• Return to appointment scheduling and patient communications.
• Maintain confidentiality of patient information.
• Maintain reception area and organize materials.
• Answer calls with professional etiquette.
• Assist multiple locations if required.
• Travel between locations to support front office operations.
• Support staff and doctors with courteous service.

Skills

Compassionate demeanor

Calm under pressure

Customer service orientation

Strong communication

Team player

Attention to detail

Interpersonal skills

Independent worker

Education

High school diploma or equivalent

Tools

NextGen

Microsoft Office

Clearwave

Job description

Delaware Eye Care Center is searching for an enthusiastic, committed, full-time Patient Services Representative for our Milford, DE. office. Great work hours, no late evenings, no major holidays, a robust benefits package, a team-oriented working environment where you are seen, heard and respected as well as clear career ladder opportunities.

Delaware Eye Care Center has been providing superior comprehensive eye care services to the communities of Delaware for over 30 years. This is your opportunity to join one of the areas most recognized leaders in ophthalmology and optometry. We are committed to customer service and making every interaction extraordinary while inspiring the complete confidence of our patients. Our employees contribute directly to the growth and success of our practices and take pride in being a member of our team. We strongly believe that the manner in which our patients and customers are treated by our employees is as important as the services provided by the doctor.

All of us at Delaware Eye Care Center are committed to inclusion and belonging. We believe today more than ever that creating an environment where everyone can bring their authentic selves to work and make it easy for others to do the same will benefit us all. It isn’t speaking the words, but starts with a culture of caring, listening and service. We would thoroughly enjoy meeting with you and discussing our employment opportunities.

The Patient Services Representative I will perform routine clerical and administrative work including greeting and assisting patients, insurance verification, management of appointment schedule and accurate record-keeping. The PSR has a significant role as you serve as the initial point of contact and make the first impression on all patients visiting the office. This is especially important in a medical environment where people may be apprehensive. Effective execution of this role will require the ability to multitask and respond to the needs of the patients and other staff efficiently and calmly.

Responsibilities:

• Greet and welcome all patients and visitors upon arrival to clinic
• Follow all practice policies and procedures for thorough and complete check in and check out process
• Utilize multiple methods of data collection including paper, electronic, kiosk, and web-based applications
• Confirm that accurate patient demographic and insurance information has been collected and update if necessary
• Confirm insurance eligibility and verify active and participating coverage
• Accurately calculate and collect patient copayments, deductibles, and due balances
• Schedule return appointments and set up reminder notifications
• Professionally assist doctor, staff, patients and visitors
• Maintain confidentiality of all doctors, staff and patient information
• Responsible for keeping the reception area clean and organized
• Assist with maintaining proper inventory levels of retail items (if applicable)
• Answer inbound and outbound phone calls with appropriate telephone etiquette
• Handle sensitive information in a confidential manner
• Execute duties of position in a professional and courteous manner
• Accept incoming packages/postal mail including insurance mail, patient correspondence, interoffice mail, and direct to appropriate internal recipients
• Must be willing to travel between locations to support front office operations (only applicable for multi-location practices)
• Must be willing to work early mornings, late evenings, and weekends as required to support business needs
• Other duties as assigned

Qualifications:

• High school diploma or equivalent is required
• Must be compassionate and can establish confidence and trust with patients
• Must have the ability to remain calm and professional under pressure or stress
• Highly energetic with a positive attitude
• Attention to detail
• Possess strong written and verbal communication skills
• Create and maintain positive interpersonal relationships
• Ability to perform as part of a team as well as work independently
• One or more years’ experience working in a medical practice preferred
• Knowledge of medical and vision and insurances preferred
• Basic computer knowledge required
• Experience with NextGen, Microsoft, Clearwave preferred

In Turn We Will Offer:

• Benefits to full-time team members that include comprehensive medical, dental and optical coverage, 401K and short- and long-term disability
• Company paid life insurance
• Paid holidays and generous paid time off
• Paid parking where applicable
• Team oriented working environment where you are heard and respected
• Clear career ladder opportunities