Patient Scheduler Coordinator

Ascension; Tulsa (OK); On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Comprehensive health coverage

employer‑matched 403(b)

Paid time off and holidays

Ascension tuition reimbursement (Voc​a

Employee Assistance Program

Parental leave

Adoption assistance and family support

Job summary

Ascension in Tulsa, OK seeks a Full-time Day shift Scheduler in the Surgery department to manage scheduling and referrals with accuracy. You will update provider contact information, ensure all appointments and patient instructions are entered into the EMR, and follow site protocols to maintain compliant documentation.

Minimum education is a High School diploma or equivalent or 1 year of related experience.

Qualifications

• High School diploma equivalency or 1 year of applicable cumulative job specific experience required.
• Ability to coordinate scheduling and referrals to providers.
• Strong attention to detail and accuracy in data entry.

Responsibilities

• Coordinates scheduling and referrals to other healthcare providers and services. Obtains approval for schedule changes or cancellations as appropriate.
• Assists with maintenance and updating of provider contact information.
• Ensures that all medical appointments, special instructions and patient information is entered into electronic medical system.
• Follows site-specific protocols and maintains up-to-date documentation to ensure compliance.

Skills

Scheduling

Communication

Documentation

Education

High School diploma equivalency

1 year of applicable experience

Job description

• Coordinates scheduling and referrals to other healthcare providers and services. Obtains approval for schedule changes or cancellations as appropriate.
• Assists with maintenance and updating of provider contact information.
• Ensures that all medical appointments, special instructions and patient information is entered into electronic medical system.
• Follows site-specific protocols and maintains up-to-date documentation to ensure compliance.

Your future role at a glance

• Location: Tulsa, OK
• Facility: AMG South Harvard
• Department: Surgery
• Schedule: Full-time | Day shift

How you’ll make an impact in this role

• Coordinates scheduling and referrals to other healthcare providers and services. Obtains approval for schedule changes or cancellations as appropriate.
• Assists with maintenance and updating of provider contact information.
• Ensures that all medical appointments, special instructions and patient information is entered into electronic medical system.
• Follows site‑specific protocols and maintains up‑to‑date documentation to ensure compliance.

What Minimum Requirements You’ll Need

Licensure / Certification / Registration

• Required Credential(s):
• None Required.

Education

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. *Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Benefits that help you thrive

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
• Time to recharge: pro‑rated paid time off (PTO) and holidays
• Career growth: Ascension‑paid tuition (Vocare), reimbursement, ongoing professional development and online learning
• Emotional well‑being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
• Family support: parental leave, adoption assistance and family benefits
• Other benefits: optional legal and pet insurance, transportation savings and more

Life at Ascension: Where purpose meets opportunity

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military‑Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

E-Verify statement

Employer participates in the Electronic Employment Verification Program.