PATIENT REPRESENTATIVE - BMH ED & QUICKCARE PLUS - PRN

Provider Careers at Bronson Medical Group; Kalamazoo (MI); On-site; USD 19,000 - 30,000; Part time

Job summary

Bronson Healthcare in Kalamazoo seeks a Patient Representative for the ED & QuickCare Plus to ensure smooth patient access, check‑in, registration, insurance verification and scheduling. This PRN role emphasizes accuracy, HIPAA compliance and strong customer service in a fast paced setting.

Responsibilities include collecting payments, explaining estimates, entering demographics, and navigating multiple computer systems while providing compassionate support to patients and families.

Qualifications

• Customer service experience in a fast-paced environment.
• Knowledge of HIPAA and patient confidentiality requirements.
• Ability to multitask and manage competing priorities.
• Strong communication skills with patients and families.

Responsibilities

• Greet and register patients and collect required demographic and insurance information.
• Verify insurance eligibility and document patient information.
• Schedule appointments and provide price estimates and payment information.
• Collect payments and enter data into computer systems; maintain patient confidentiality.
• Assist with the revenue cycle and ensure accurate registration to support patient care.

Skills

Customer service

HIPAA knowledge

Multitasking

Communication

Education

High school diploma or GED

Job description

CURRENT BRONSON EMPLOYEES - Please apply using the career worklet in Workday. This career site is for external applicants only. Love Where You Work! Team Bronson is compassionate, resilient and strong. We are driven by Positivity which inspires us to be our best and to go above and beyond for our patients, for one another, and for our community. If you're ready for a rewarding new career, join Team Bronson and be part of the experience.

Location Kalamazoo-601 John St.-Bronson Methodist Hospital South Campus (South Pavilion)

Title PATIENT REPRESENTATIVE - BMH ED & QUICKCARE PLUS - PRN

Patient Representatives are instrumental in ensuring the efficient and effective flow of patient access needs throughout the organization. Responsibilities may include greeting and registering patients, gathering and entering appropriate demographic and insurance/billing information, verification, scheduling appointments, providing patients with financial information, price estimates and the collection and entry of payments. Current knowledge of billing and coding requirements and the ability to apply these based on industry standards is required. Ability to resolve patient financial issues and negotiate payment arrangements. Representatives must fully understand the ramifications and impact of incomplete or inaccurate information to patient care and the overall revenue cycle. Position works in a team environment and delivers exceptional customer service. Other duties as assigned. Employees providing direct patient care must demonstrate competencies specific to the population served.

High school diploma or general education degree (GED) required.

Patient Representatives assigned to an Emergency Department team will be placed into a weekend standby rotation based on facility. This standby rotation begins Friday at 7pm to Monday at 7am. This standby rotation could occur from two to no more than six times a year.

Previous customer service experience required. Medical Terminology, CPT and ICD-10 coding strongly preferred. Basic typing at 45 WPM, basic ten key, and computer skills within a Windows environment. Experience with multiple computer applications/operating systems, and office machines. Knowledge of HIPAA and confidentiality requirements, insurance payer regulations and requirements, and patient rights. Knowledge of revenue cycle components and his/her role in the ability to impact the overall process. Knowledge of the impact of accurate registration has on patient satisfaction. Analytical skills to solve simple to semi complex problems. Organization, prioritization and time management skills. Concentrate and pay close attention to detail. Ability to multi-task. Be flexible to facilitate change. Ability to maintain composure in a position that has considerable deadlines, customer contact and high volumes of work which produces levels of mental/visual fatigue which are typical of jobs that perform a wide variety of duties with frequent and significant uncontrollable deadlines. Work may include the operation of and full attention to a personal computer or CRT up to 40 percent of the time. The job produces some physical demands. Typical of jobs that include regular walking, standing, stooping, bending, sitting, and some lifting of light weight objects.

Greets and/or registers patients accurately and efficiently. Verifies insurance eligibility using online systems. Provides and/or completes required patient forms. Collects and enter payments, follows required balancing procedures. Analyzes, interprets and enters physician orders. Scans and indexes forms. Schedules and communicates appointment information accurately and efficiently for multiple facilities and ancillary departments. Verifies insurance for scheduled and urgent emergent patients following guidelines established per payer and obtains authorization based on payer specific criteria. Accurately completes assigned work queues. Identify financial counseling needs. Maintains confidentiality in verbal, written and electronic communication. Follows established processes, protocols, and workflows. Takes initiative to resolve problems and meet patient needs.

PRN Position: Must be able to work a minimum of 4 - full 12 hour shifts a month in the BMH ED / Quickcare Plus John St. 2 of the shifts must be a weekend shift and 2 must be during the week. Available to cover either night or day shift. 7am - 7pm / 7pm - 7am. Provide unavailability 1 month in advance. Earns sick time but not PTO. Not benefit eligible. Preference given to candidates who have flexible availability beyond the minimum requirement and can occasionally assist with last‑minute coverage needs.

Shift Variable Time Type Part time Scheduled Weekly Hours 10 Cost Center 1202 Patient Access ER (BHG)

Bronson Healthcare is a community‑owned, not‑for‑profit health system that has been serving southwest Michigan since 1900. Today, with a workforce of 9,000 people and 1,500 medical staff members, it is the area’s largest employer and leading healthcare system. Bronson provides care in virtually every specialty and offers a full range of services from primary care to critical care at more than 100 locations. Bronson's exceptionally high quality standards enable us to do what’s right for our patients and their families. We are empowered as individuals and as teams, to apply our skills and experience so that every patient receives safe, timely and effective treatment. By putting each patient and their family at the center of our work, we demonstrate the dignity and respect we have for each individual we serve.

This unwavering commitment to serving others combined with our unique healing environment helps make the patient experience here an exceptional one. The excellence and Positivity of our employees and medical staff has contributed to Bronson Healthcare being ranked by Forbes as one of America’s Best-In-State Employers (2022-23), by Newsweek as one of America’s Greatest Workplaces for Women (2023) and by the National Association for Business Resources as one of the 2023 Top 101 Best and Brightest Companies to Work For.

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