Patient Representative

St. Lawrence Health System; Village of Potsdam (NY); On-site; USD 27,000 - 39,000; Part time

Job summary

St. Lawrence Health System in Potsdam, NY, seeks a Patient Representative for per diem day shifts. You will support patient encounters, document in EMR, and liaise with physicians and care teams to ensure accurate schedules and billing inquiries.

Responsibilities include clerical duties, referrals, phone communications, record prep, and adherence to quality standards. Collaboration with PPM and administrative staff will drive process improvements and patient service quality.

Qualifications

• 1 year or more outpatient medical office experience.
• Knowledge of EHR/EMR usage and medical terminology.
• Advanced technical training or certification preferred.

Responsibilities

• Support patient encounters and ensure accurate EMR documentation in collaboration with care team.
• Manage clerical tasks: scheduling, referrals, record prep, and collect payments; assist with billing/inquiries.

Skills

EMR usage

Medical terminology

Scheduling

Billing inquiries

Education

Post-secondary education preferred

Tools

EMR software

Job description

Job Title: Patient RepresentativeDepartment: Admin/Business SupportLocation: SLH - CPH Main (50 Leroy St, Potsdam, NY 13676)Hours Per Week: Per DiemSchedule: DaySUMMARY: Utilize electronic medical record (EMR) modules and other office equipment to perform all clerical tasks in an efficient and timely manner. Works in collaboration with physicians (MD, DO), Physician Assistants (PA), Certified Nurse Midwife (CNM), and Nurse Practitioner (NP).RESPONSIBILITIES:Patient Care Support & Communication: Assist providers by supporting patient encounters, ensuring accurate documentation in EMRs, and maintaining open communication with the care team, patients, and caregivers.Administrative & Scheduling Duties: Manage clerical tasks such as scheduling, referrals, phone communication, record preparation, and collection of payments. Help maintain efficient patient schedules and support billing and insurance inquiries.Compliance & Quality Assurance: Ensure adherence to organizational policies, healthcare regulations, and DNV accreditation standards. Collaborate with management to resolve clerical issues and enhance patient service quality.Team Collaboration & Continuous Improvement: Work closely with St. Lawrence Health System and PPM teams on daily operations, educational programs, and process improvements. Participate in special projects and promote the organization’s mission and core values.PREFERRED QUALIFICATIONS:Advanced technical training and/or certificationFormal education beyond High SchoolMinimum of 1-year recent outpatient medical office experience Knowledge in electronic health record (EHR / EMR) usage and medical terminologyUNION:1199-200B SEIU (CPH) ClericalNote: Not all per diem roles are union eligibleEDUCATION:LICENSES / CERTIFICATIONS:PHYSICAL REQUIREMENTS:Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.PAY RANGE:$19.46 - $28.55The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.