Patient Relations Specialist

Alabama Vision Center; Huntsville (AL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Full Benefits Package - Medical,Vision

401k + Employer Matching

Paid Time Off (PTO) and Paid Holidays

Paid Maternity Leave

Employee Discounts

Competitive Base Pay

Job summary

Alabama Vision Center is seeking a Patient Relations Specialist to support patients and providers via inbound/outbound calls, scheduling, and message routing across multiple clinics. You will capture demographics, verify insurance, and address patient needs with care to meet KPI targets.

The role emphasizes strong customer service, accurate data entry, and adherence to HIPAA guidelines while collaborating with clinic teams to ensure seamless patient experiences.

Qualifications

• High school diploma or GED required.
• Excellent customer service and communication skills.
• Ability to learn new technologies and systems.
• Strong attention to detail and professionalism.
• Favorable background check required.

Responsibilities

• Answer calls for multiple clinics using standard greetings.
• Verify and capture patient demographics and insurance data.
• Schedule appointments in electronic systems per protocols.
• Provide information on appointment details and clinic guidelines.
• Maintain HIPAA compliance and protect patient information.
• Work with teams to meet department KPI goals.

Skills

Customer service

Communication skills

Attention to detail

Interpersonal skills

Problem solving

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

NextGen EMR

Job description

Job Title: Patient Relations Specialist

Company: Alabama Vision Center

Location: Huntsville, AL

Previous call center experience preferred, but not required

Perks:

• Full Benefits Package - Medical, Vision, Dental and Life Insurance
• 401k + Employer Matching
• Paid Time Off (PTO) and Paid Holidays
• Paid Maternity Leave
• Employee Discounts
• Competitive Base Pay

Hours:

• Full Time
• Our offices are open from Monday-Thursday 7:15am-5:30pm, Friday 7:15am-1pm
  • Your shifts will fall within those hours, and you may need to work a little earlier/later as needed

Requirements:

• High School Diploma or GED Equivalent
• Favorable result on Background Check
• Basic computer skills
• Strong customer service skills
• Excitement to learn and grow

SUMMARY

The Patient Relations Specialist role will provide service to patients and providers via inbound and outbound calls while scheduling appointments, capturing messages for the clinic staff and providers, and addressing the needs of the customer with occasional guidance while ensuring KPI goals are met. The Patient Relations Specialist will be responsible for scheduling patient appointments, escalates patients’ health concerns in accordance with individual division guidelines, provides connections to resources for clinical advice and guidance, and navigates complex situations while making sound effective decisions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Answer calls for multiple clinics in an efficient and effective manner using standard greetings for opening of call, content of call and closure of call.
• Demonstrate exceptional customer service and patient focus to make each encounter extraordinary.
• Verify and accurately capture patient demographics, insurance, and appropriate medical information.
• Schedule appointments using appropriate electronic system while following appropriate protocols for clinic/area, including prioritizing patient’s health concerns according to the department’s urgency.
• Ensure that patient questions and problems are resolved efficiently, effectively, and expeditiously.
• Provide information to patients and callers regarding appointment, date, time, location, clinic guidelines, parking, etc.
• Initiate and complete service recovery as warranted to drive patient loyalty, patient satisfaction, and protect the clinic/patient relationship.
• Interview patient/guarantor to obtain complete demographic, clinical, billing, insurance, and financial information.
• Create patient charts by entering required information into electronic databases and maintain accurate records.
• Relay information to relevant clinic team members through the appropriate messaging systems.
• Ensure the quality of patient registrations by obtaining thorough and accurate information in a timely and efficient manner.
• Maintain compliance with HIPAA rules and regulations.
• Follow a well-established process to solve routine problems where solutions are clearly prescribed.
• Work cooperatively with the Patient Relations, Referrals, and Clinic teams to accomplish the goals of the departments.
• Adhere to all safety policies and procedures in performing job duties and responsibilities while supporting a culture of high quality and great customer service.
• Perform other duties that may be necessary or in the best interest of the organization.

QUALIFICATIONS

• Professional in appearance and actions.
• Logical and Critical thinking skills.
• Customer-focused with excellent written, listening and verbal communication skills.
• Enjoys learning new technologies and systems.
• Detail-oriented, professional attitude, reliable.
• Exhibits a positive attitude and is flexible in accepting work assignments and priorities.
• Meets attendance and tardiness expectations.
• Management and organizational skills to support the leadership of this function.
• Ability to follow or provide verbal and written instructions with sufficient grammar and spelling skills to avoid mistakes or misinterpretations.
• Interpersonal skills to support customer service, functional, and teammate support need.
• Able to communicate effectively in English, both verbally and in writing.
• Ability for basic to intermediate problem solving, including mathematics.
• Travel to other site locations may be necessary. Thus, those needing to travel for work must have access to dependable transportation, and driving record must meet company liability carrier standards.
• Specialty knowledge of systems relating to job function.
• Knowledge of state and federal regulations for this position; general understanding of HIPAA guidelines.
• Favorable result on background check required.
• Must be able to provide proof of identity and right to work in the United States.

EDUCATION AND/OR EXPERIENCE

• High School Diploma or GED equivalent is required
• 1-3 years related experience in a call center or as a Receptionist is preferred
• Healthcare experience is preferred

LICENSES AND CREDENTIALS

• Minimum Required: None

SYSTEMS AND TECHNOLOGY

• Basic to intermediate computer operation
• Proficient in Microsoft Excel, Word, PowerPoint, Outlook
• Prior experience with NextGen software or other EMR is preferred

PHYSICAL REQUIREMENTS

• This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25–50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity—including color, depth, peripheral vision, and the ability to adjust focus is required100% of the time. Occasional driving or climbing may also be necessary.

EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.