Patient Relations Specialist

Inova; Falls Church (VA); On-site; USD 43,000 - 60,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Retirement match 5%

Education assistance up to $5,250/year

Student loan repayment up to $10,000

Mental health support (25 sessions per

Job summary

Inova Fairfax East is seeking a dedicated Patient Relations Specialist to join our team. This full-time role on Monday–Friday focuses on resolving patient concerns and serving as a liaison between patients and care teams, ensuring empathy and compliance with regulations.

The position emphasizes delivering excellent customer service, protecting patient privacy, and collaborating with multiple departments to enhance the patient experience and safety standards.

Qualifications

• Two years of healthcare experience.
• Bachelor's Degree required.
• Certification: Certified Notary within 3 months of hire.

Responsibilities

• Serve as primary point of contact for patients and families, addressing inquiries promptly and professionally.
• Provide clear and empathetic verbal and written communication to patients about rights and responsibilities.
• Investigate and mediate complaints and grievances with leadership support.
• Monitor feedback and report trends to enhance patient satisfaction and overall experience.
• Educate patients about available resources and assist navigation of the healthcare system.
• Assist in policy development and ensure compliance with healthcare regulations and privacy.

Skills

Healthcare experience

Customer service

Education

Bachelor's Degree

Job description

Inova Fairfax East is looking for a dedicated Patient Relations Specialist to join the team. This role will be Full-Time Monday - Friday.

Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

Committed to Team Member Health:offering medical, dental and vision coverage, and a robust team member wellness program.

Retirement:Inova matches the first 5% of eligible contributions – starting on your first day.

Tuition and Student Loan Assistance:offeringup to $5,250 per year in education assistance and up to $10,000 for student loans.

Mental Health Support:offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.

Work/Life Balance:offeringpaid time off, paid parental leave, flexible work schedules and more!

The Patient Relations Specialist is a critical role in ensuring positive interactions between Inova and our patients and families. This position is responsible for resolving patient concerns, complaints and grievances, providing excellent customer service by serving as a liaison between our teams and our patients and loved ones. Included in this advocate role is significant subject matter expertise to ensure our organization is compliant with Americans with Disabilities Act (ADA) and other governing bodies. Patient Relations Representatives will have ongoing training and education to stay updated on changes in healthcare regulations and best practices. Their expertise in these areas can contribute to better patient experiences, compliance with regulations, and the overall quality of healthcare services provided by the organization.

Job Responsibilities

• Act as the primary point of contact for patients and their families, addressing inquiries and concerns promptly and professionally.
• Provide clear and empathetic verbal and written communication to patients, ensuring they understand their rights and responsibilities and all
• Complaint Mediation and Resolution:
  • Performs thorough investigations of complaints and grievances for leadership through detailed reviews of patient’s chart.
  • Works closely with healthcare team members to resolve issues while ensuring respectful and empathetic communication.
• Monitor feedback and relay stories and information to the appropriate leadership and patient experience team to enhance patient satisfaction and improve the overall patient experience.
• Identifying common trends in patient/family feedback to specific areas for improvement and elevate to leadership as appropriate.
• Education and Support for Patients and Team Members:
  • Educate patients about available resources, services, and support programs.
  • Assist patients in navigating the healthcare system and obtaining necessary information.
• Policy Development:
  • Assist in writing policies and compliance with healthcare regulations, policies, and procedures related to patient relations and privacy.
  • Collaborate with the compliance and legal teams to develop and update policies and procedures related to Joint Commission grievance.
• Data Management:
  • Maintains the confidentiality of patient records and information.
  • Maintain detailed records of complaints and grievances, with all actions taken, and resolutions achieved.
• Collaborate with other departments, including nursing, medical staff, leadership, decedent affairs, billing, quality, medical records, compliance, safety, patient experience and ethics to address the needs of our patients and their families.
• Works with the risk and legal department to appropriate address patient/family grievances in a timely manner.
• Advocacy:
  • Advocate for patients of diverse backgrounds to receive the highest quality care while respecting their individual cultural backgrounds and preferences.
  • Provide attestations when necessary for patients without family or caregivers.

Additional Requirements

• Certification - Certified Notary within 3 months of hire
• Licensure - N/A
• Experience - Two years of healthcare experience.
• Education - Bachelor's Degree

About Us

We are Inova, Northern Virginia’s leading nonprofit healthcare provider. Every day, our 26,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we’re a national leader in healthcare safety, quality and patient experience. And from best-in-class facilities to professional development opportunities, we support them at every step. At Inova, we’re constantly striving to be ever better — to shape a more compassionate future for healthcare.

Inova Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth, pregnancy-related conditions and lactation), race, religion, sex, sexual orientation, veteran status, genetic information, or any other characteristics protected by law.

Job Info

• Job Identification 686154
• Job Category Patient Services
• Locations Inova 8095 - Fairfax East
• Degree Level Bachelor's Degree (BA, BS, BSN, etc.)