Patient Registration Specialist

MainStreet Family Urgent Care; Birmingham (AL); On-site; USD 21,000 - 29,000; Full time

Benefits offered by this job

Health, dental & vision insurance

401K plan

Paid time off

Job summary

MainStreet Family Care is seeking a Frontline Support Team Specialist at our Birmingham, AL headquarters. This in-office role supports patients and staff with registration, check-in, insurance verification, and billing, delivering compassionate, efficient service in a fast-paced clinic environment.

You will work on a rotating schedule, have opportunities for growth, and receive benefits including health, dental, vision, 401(k), and PTO.

Qualifications

• High school diploma or GED required.
• 1+ year of professional office or customer service experience.
• Tech-savvy and confident using computers and multiple programs.
• Strong written and verbal communication skills.
• Positive, team-oriented attitude and willingness to help others.

Responsibilities

• Kiosk Assistance: guide patients through registration and check-in at kiosks in waiting rooms.
• Insurance Eligibility Verification: confirm coverage and determine co-payments before arrival.
• Follow-Up Support: answer inquiries with kindness, triage to the correct department.
• Billing Support: assist with payments, refunds, and post-visit account questions.
• Utilize internal ticketing portal to manage requests and stay organized.

Skills

Tech-savvy

Strong communication

Team-oriented

Customer service experience

Education

High school diploma or GED

Job description

MainStreet Support Team Specialist (Full-Time) – Birmingham, AL

MainStreet Family Care operates nearly 70 clinics across Alabama, Florida, Georgia, and North Carolina. We are dedicated to enhancing the healthcare experience in the rural communities we serve across the southeastern United States—it is our mission to go the extra mile to help patients heal better and feel better… FAST.

The MainStreet Support Team is vital to cultivating an exceptional patient experience. Whether assisting with registration prior to check-in, or answering questions long after check-out, Support Team Specialists are enthusiastic to provide assistance efficiently and sympathetically. You’ll have the opportunity to shape our company’s image and collaborate with others who value communication, consistency, and compassion – here at MainStreet, we are family!

The ideal MainStreet Support Team Specialist is someone who thrives working in a team environment and genuinely enjoys helping others. You’re organized, detail-oriented, tech savvy, and able to prioritize efficiently to accomplish multiple tasks. You possess strong communication skills, take a proactive approach to problem-solving, and maintain a positive, adaptable mindset. If you’re passionate about transforming healthcare for rural communities – we’d love to meet you!

Location Requirements:

This position is in-office (not remote), located at our headquarters in downtown Birmingham, AL. You must be able to reliably commute or plan to relocate before starting work.

What You’ll Do:

As a MainStreet Support Team Specialist, you will focus on a few key areas that are essential to supporting MainStreet patients and staff members;

Kiosk Assistance:
You will be the first point of contact for patients, remotely guiding them through registration and check-in on kiosks located inside the waiting rooms of our urgent care clinics. Your assistance will ensure a smooth and stress-free experience as you help them navigate the process easily and efficiently.

Insurance Eligibility Verification:
Verifying insurance coverage to ensure eligibility and accurately determine urgent care co-payments prior to the patient’s arrival is an essential task of this role.

Follow-Up Support:
MainStreet believes in supporting patients in their healthcare journey, even after they have left the office. When patients have questions, you will answer phone calls with kindness, empathy, and confidence, as you are empowered to provide them with a resolution or thoughtfully triage them to the correct department. Showcase your written communication skills when you respond to patient inquiries via virtual mail professionally, in accordance with company policies and HIPAA guidelines. Accuracy is imperative when submitting medical records requested by patients, providers, and attorneys. Timeliness and attention to detail is essential when processing referrals ordered by our providers for our primary care patients.

Billing Support:
Some functions of billing support include processing payments or issuing refunds when necessary, while ensuring patient account balance remains accurate. Critical thinking and problem solving skills will be engaged as you assist patients with post-visit financial account questions, including: investigating insurance claims, correcting errors, and clearly explaining balances.

Every task will be accomplished by utilizing our internal ticketing portal to manage requests efficiently while staying organized. Aptly named, the MainStreet Support Team may be assigned additional duties as the need arises. You will thrive as a dependable team player—ready to jump in, multitask, and provide support whenever needed!

Schedule

This role follows a rotating 5/2 schedule:

• Week 1: Monday Tuesday Friday Saturday Sunday

• Week 2: Wednesday & Thursday

• Weekday Shifts: 12 hour shifts from 8:30AM – 8:30PM

• Weekend Shifts: 8 hour shifts from 1:30PM – 9:30PM

What You Need:

• High school diploma or GED

• 1+ year of professional office or customer service experience

• Tech-savvy and confident using computers—comfortable jumping between programs, learning new systems, and connecting basic hardware devices such as keyboards and headphones.

• Strong communication skills, both written and verbal

• A positive, team-oriented attitude with a passion for helping others

• Knowledge of: referrals, medical records, insurance verification or medical billing processes is a plus, but not required

Why You’ll Love It Here:

Your helpful and professional demeanor will directly enhance the patient experience, and your contribution on the MainStreet Support Team will revolutionize the way rural communities receive healthcare.

• Competitive starting salary of $18/hr

• Health, dental & vision benefits

• 401K plan, paid time off, and more