Patient Onboarding Specialist

AndHealth LLC; Columbus (OH); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid time off

Short- and Long-Term Disability

Job summary

AndHealth LLC in Columbus, OH is seeking a Patient Onboarding Specialist to join our Central Scheduling team, the Front Door to our care access model. You’ll guide patients through complex needs with empathy, precision, and judgement, ensuring a smooth path from referral to visit.

You’ll own the referral process, verify insurance, collect consents, retrieve records, and address barriers like transportation.

Qualifications

• Background in healthcare.
• Excellent relationship building skills.

Responsibilities

• Orchestrate patient scheduling across all service lines, balancing urgency, clinical priorities, and patient needs.
• Own the referral process end-to-end: interpret referrals, schedule patients, document outcomes in partner EHRs and internal systems.
• Serve as the first problem-solver for incoming calls from patients, partners, or other stakeholders, diagnose needs and connect to the right team.
• Set up patients for success at first visit: verify insurance and consents, retrieve records, complete questionnaires, uncover barriers like transportation.
• Deliver a Wow experience by combining empathy, resourcefulness, and tech savvy to support patients and reassure partners.
• Take ownership of timely communication: return calls quickly, document outcomes, keep stakeholders informed.
• Collaborate with teammates to refine playbooks, workflows, and tools as we scale the department.
• Uphold HIPAA and data privacy standards with meticulous documentation.
• Strive for excellence by meeting service benchmarks on responsiveness, readiness for visit, and documentation quality.

Skills

Healthcare background

Relationship building

Education

Bachelor’s degree preferred

Job description

AndHealth is on a mission to radically improve access and outcomes for the most challenging chronic health conditions, with the goal of making world-class specialty care accessible and affordable to all. We partner with health systems, community health centers, and independent practices to remove barriers to care to ensure all people have access to the care they deserve.

The Opportunity

We are looking for a Patient Onboarding Specialist who will play an important role at AndHealth - serving on our new Central Scheduling team, the “Front Door” to our company. At AndHealth, every patient’s journey is different, and that’s exactly where you come in. You’ll be the first point of contact guiding patients through complex medical needs with empathy, precision, and judgement. This is not a back-office scheduling role; it’s a frontline opportunity to solve problems in real time, anticipate obstacles before they arise, and make sure each patient feels fully supported. If you thrive on connecting the dots, navigating ambiguity, and making healthcare smoother and more human, this is the role where you’ll do your most meaningful work.

What you'll do in the role:

• Orchestrate patient scheduling across all service lines, applying sound judgment to balance urgency, clinical priorities, and patient needs in a dynamic environment.
• Own the referral process end-to-end. Interpret and process partner referrals, schedule patients appropriately, and document outcomes in both partner EHRs and internal systems with precision.
• Serve as the first problem-solver for incoming calls from patients, partners, or other stakeholders – diagnose the need, resolve directly when possible, or rapidly connect to the right team member for action.
• Set every patient up for success at their first visit by proactively handling complex pre-visit steps: insurance verification and consents, records retrieval, questionnaires, and uncovering hidden barriers such as transportation or other social drivers that will help inform the patients care team.
• Deliver a “Wow” experience in every interaction by combining empathy, resourcefulness, and tech savvy to make patients feel supported and partners feel confident in our approach.
• Take ownership of timely communication. Return calls quickly, document outcomes accurately, and keep patients and care team informed at every step.
• Shape how the team works! Collaborate with other team members to refine playbooks, design workflows, and provide feedback that improves our systems and tools as we scale this department.
• Protect patient trust by upholding HIPAA and data-privacy standards while maintaining meticulous and timely documentation.
• Strive for excellence by consistently meeting service benchmarks around responsiveness, conversation rates, readiness for visit, and documentation quality, while continuously finding smarter ways to achieve them.

Education & Licensure Requirements:

• Bachelor’s degree preferred but not required.

Other Skills or Qualifications:

• Background in healthcare.
• Excellent relationship building skills.

Here’s what we’dlike to offer you:

• Equal investment and support for our people and patients.
• A fun and ambitious start-up environment with a culture that takes on important things, takes risks, and learns quickly.
• The ability to demonstrate creativity, innovation, and conscientiousness, and find joy in working together.
• A team of highly skilled, incredibly kind, and welcoming employees, every one of whom has something unique to offer.
• We know that the overall success of our business is a collaborative effort, and we strive to provide ongoing opportunities for our employees to learn and grow, both personally and professionally.
• Full-time employees are eligible to participate in our benefits package which includes Medical, Dental, Vision Insurance, Paid time off, Short- and Long-Term Disability, and more.

We are an equal opportunity and affirmative action employer. We embrace diversity and are committed to creating an inclusive environment for all employees. Applicants will be considered for employment without regard to race, religion, gender, gender identity, sexual orientation, national origin, age, disability, or veteran status.