Patient Liaison – Mobile Veterinary Services

The American Society for the Prevention of Cruelty to Animals; New York (NY); On-site; USD 37,000 - 39,000; Full time

Job summary

The Patient Liaison (PL) at the ASPCA Community Medicine program supports clients and medical teams across NYC mobile clinics, welcoming families and guiding them through services.

You will schedule appointments, assist with data entry, collect payments, and help coordinate translation as needed. This role requires strong communication, accuracy in records, and flexibility for a mobile clinic environment.

Qualifications

• High school diploma or GED equivalent required.
• Experience in social services or community outreach preferred.
• English language required; bilingual Spanish preferred.
• Strong data entry and computer literacy.

Responsibilities

• Greet clients, schedule appointments, and assist with patient intake.
• Enter client and patient data accurately into the database.
• Answer questions about the program and collect payments for services.
• Provide translation support as needed.
• Support mobile clinic operations and safety procedures.

Skills

Customer service

Data entry

Communication

Team collaboration

Education

High School Diploma or GED

Job description

Summary

The Patient Liaison (PL) is a vital member of our team who works directly with clients and medical teams to ensure seamless delivery of services and a judgement free, high-quality experience for all. Who we are: Have you ever wondered what happens to cats and dogs whose owners are unable to afford veterinary care? We did. The ASPCA’s Community Medicine (CM) team provides expert veterinary care to support the welfare of animals and their people through our stationary and mobile veterinary clinics, serving the most underserved communities in New York, Miami, and Los Angeles. We help pet owners overcome barriers to care, bringing quality services directly to the communities that need us most and partially or fully subsidizing the cost of basic and preventive care. CM treats people and pets with dignity and respect, assisting pet owners in making informed decisions about their pets’ health and wellbeing regardless of their financial circumstances. When you come to work at the ASPCA, you join a team of over 1,000 dedicated colleagues with deep knowledge, skills, and passion for the animals we serve.

What you’ll do

The Patient Liaison schedules medical appointments, welcomes clients to the clinic, answers questions about our program, assists with data entry and collects payments for services. The PL is the trusted source of information and support for families seeking assistance for their pets.

Where & When You’ll Work

This is typically a Monday – Friday, 5 day per week, 8 hour per day schedule with flexibility to work occasionally beyond the scheduled work day. This position is primarily based at the ASPCA Spay/Neuter Mobile Clinics throughout the five boroughs of New York City. Occasional flexibility in reporting to other ASPCA locations is required based on operational needs.

What You’ll Get Compensation

Compensation Starting pay for the successful applicant will depend on a variety of factors, including but not limited to education, training, experience, location, business needs, internal equity, market demands or budgeted amount for the role. The target hiring range is for new hire offers only, and staff compensation may increase beyond the maximum hiring range based on performance over time. The maximum of the hiring range is reserved for candidates with the highest qualifications and relevant experience. The expected hiring salary range for this role is set forth below and may be modified in the future. The target hiring range for this role is $26.85 - $28.29 per hour.

Benefits

• Flexible time off that includes vacation time, sick and bereavement time, paid parental leave, company paid holidays, and paid personal time off that allows you even more flexibility to observe the days that mean the most to you.
• Affordable health coverage, including medical, employer-paid dental, and optional vision coverage as well as employer-paid life and long-term disability insurance.
• Competitive financial incentives and retirement savings including veterinary state license fee reimbursement and a 401(k) plan with generous employer contributions — we match dollar for dollar up to 4% and provide an additional 4% contribution toward your future each year.
• Robust professional development opportunities to help you grow as a medical professional. We are one of the largest and most impactful animal welfare organizations in the world, so you will always have a strong team to lean on and cheer you on.
• We also provide three paid continuing education days and a CE stipend to keep your skills sharp.

Responsibilities

Responsibility buckets are listed in general order of importance. They include, but are not limited to:

Customer Service

• Greet clients, answer questions, schedule appointments and assist with patient intake
• Maintain a clean, stocked and organized lobby
• Manage client check-in to ensure smooth/efficient morning intake process
• Accurately and efficiently enter client and patient information into database
• Provide and/or coordinate interpretation and translation as needed and support client’s ability to fully understand all medical procedures, options, and decisions
• Provide clients with referrals to external agencies/partners
• Accept payments for services and ensure cash register is balanced daily as needed
• Complete follow-up and reminder calls / text messages, and coordinate other services as needed (transportation, etc.) to remove obstacles to care and improve appointment compliance
• Schedule follow-up and additional services as needed
• Participate in grassroots community outreach to connect services with clients who need them including participating in ASPCA and CM events and tabling at other community events

Medical Support

• Prepare exam room(s) for use and escort and welcome clients into exam rooms
• Assist with outpatient exams by taking patient medical history
• Act as a scribe as appropriate to increase efficiency of the medical team
• Discharge spay/neuter patients, discuss post-operative instructions and supply appropriate paperwork
• Clean, sonicate, pack, and sterilize surgical instruments and clean/disinfect endotracheal tubes
• Clean and disinfect animal areas (exam tables, scales, kennels) throughout the clinic day, following CM standard operating procedures and utilizing appropriate and personal protective equipment
• Restock medical supplies as needed
• Assist medical team with translation service coordination as needed

Driving and Mobile Clinic Operation

• Drive mobile clinics to designated locations, park and prepare vehicle for use
• Monitor mobile clinic and notify appropriate manager of needed maintenance and repairs
• Perform required daily vehicle safety checks & record in the safety log; stop and immediately notify the fleet manager of any safety related findings
• Troubleshoot equipment issues in the field
• Perform other duties as assigned

Qualifications

• Ability to build close working relationships with others, both internal and external partners at all levels
• Agile and flexible work style to support a fast-paced work environment with shifting short term and long-term priorities
• High-degree of integrity and accountability, as well as a desire to carry out the ASPCA’s mission
• Highly organized, with attention to detail
• Outstanding customer service skills
• Experience using a computer and navigating software applications required
• Must display a track record of timely and accurate data entry
• Ability to work standing for 8 or more hours
• Ability to work independently and as part of team
• Ability to stay calm under pressure and deescalate conflict in a positive and professional manner
• Flexibility with respect to work location and job duties
• May require work in various weather conditions due to mobile nature of the role
• Must have a valid driver’s license in the state that you reside upon hire and pass a motor vehicle history check demonstrating a safe driving history.
• As part of the driving requirements for this role, must also pass a Department of Transportation Medical Exam.
• Must be willing and comfortable learning to drive Mobile Clinics, which are up to 37 feet long, through city street traffic (training provided by ASPCA)
• Ability to exemplify ASPCA’s core values and behavioral competencies.

Educations and Work Experience

High school diploma or GED equivalent required
Experience in a social service setting working with diverse populations preferred
Experience in community services, customer service, community organizing, advocacy or related fields preferred
Experience providing support in a medical setting preferred
Language: English (Required) Bilingual (Spanish) Strongly Preferred
Language: English (Required), Spanish Education and Work Experience: High School Diploma, GED, or Equivalent Experience (Required) Experience in Community Services, Customer Service, Community Organizing, Advocacy or Related Field

ASPCA Overview

The ASPCA was founded in 1866 on the belief that animals are entitled to kind and respectful treatment by humans and must be protected under the law. As a 501(c)(3) not‑for‑profit corporation with more than two million supporters nationwide, the ASPCA is committed to preventing cruelty to dogs, cats, equines, and farm animals throughout the United States. The ASPCA is headquartered in New York City, where we maintain a full-service animal hospital, spay/neuter clinic, mobile spay/neuter and primary pet care clinics, a rehabilitation center for canine victims of cruelty, kitten nursery, adoption center, and two community veterinary centers. The ASPCA also operates programs and services that extend nationwide. We assist animals in need through on-the-ground disaster and cruelty interventions, behavioral rehabilitation, animal placement, legal and legislative advocacy, and the advancement of the sheltering and veterinary community through research, training, and resources. At the ASPCA, we are committed to fostering a collaborative and compassionate culture and we welcome all voices to contribute to our lifesaving mission. Our staff represent a vast array of backgrounds and diversity dimensions, bringing with them valuable experiences and perspectives. They join the ASPCA to learn, grow, and continually do their best work on behalf of animals. We are inspired by our staff, partners, and the communities we support across the country who work to improve animal lives. We are committed to diversity, equity, and inclusion at the ASPCA because it elevates our organizational culture, aligns with our Core Values, and enables us to move further and faster toward the ASPCA’s vision – that all animals live good lives; valued by society, protected by its laws, and free from cruelty, pain and suffering.