Patient Liaison – Community Veterinary Clinic

The American Society for the Prevention of Cruelty to Animals; Miami (FL); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Flexible time off

Health coverage

401(k) plan

Professional development

CE days & stipend

Job summary

The ASPCA seeks a Patient Liaison to welcome clients, schedule appointments, and assist with data entry at our Miami clinic. You will be the trusted source of information, support families seeking care, and help coordinate payments for services.

Responsibilities include ensuring a smooth client experience, accurate record-keeping, and providing translation support as needed. On-site role with standard Monday–Friday hours and potential for occasional overtime.

Qualifications

• Education: High School Diploma or GED equivalent required.
• Strong data entry skills and computer literacy.
• Excellent customer service and interpersonal abilities.

Responsibilities

• Greet clients, schedule appointments, and assist with patient intake.
• Enter client and patient information accurately into database.
• Collect payments and balance cash register daily as needed.
• Provide translation support and referrals to external partners when needed.
• Support outreach and community events to connect services with clients.

Skills

Client relations

Customer service

Calm under pressure

Teamwork

Data entry

Interpersonal communication

Bilingual (Spanish)

Education

High School Diploma or GED

Job description

Summary: The Patient Liaison (PL) is a vital member of our team who works directly with clients and the medical teams to ensure seamless delivery of services and a judgement free, high-quality experience for all.

Who we are

Have you ever wondered what happens to cats and dogs whose owners are unable to afford veterinary care? We did. The ASPCA’s Community Medicine (CM) team provides expert veterinary care to support the welfare of animals and their people through our stationary and mobile veterinary clinics, serving the most underserved communities in New York, Miami, and Los Angeles. We help pet owners overcome barriers to care, bringing quality services directly to the communities that need us most and partially or fully subsidizing the cost of basic and preventive care. CM treats people and pets with dignity and respect, assisting pet owners in making informed decisions about their pets’ health and wellbeing regardless of their financial circumstances. When you come to work at the ASPCA, you join a team of over 1,000 dedicated colleagues with deep knowledge, skills, and passion for the animals we serve.

What you’ll do

The PL schedules medical appointments, welcomes clients to the clinic, answers questions about our program, assists with data entry and collects payments for services. The PL is the trusted source of information and support for families seeking assistance for their pets.

Where and When You’ll Work

This is typically a Monday – Friday, 8 hour schedule with flexibility to work occasionally beyond the scheduled work day. Schedules are subject to change as needed by the ASPCA. This position is an on-site role and reports to the Miami Community Veterinary Clinic at 1320 NW 62nd St, Miami, FL 33147.

What You’ll Get Compensation

Starting pay for the successful applicant will depend on a variety of factors, including but not limited to education, training, experience, location, business needs, internal equity, market demands or budgeted amount for the role. The target hiring range is for new hire offers only, and staff compensation may increase beyond the maximum hiring range based on performance over time. The maximum of the hiring range is reserved for candidates with the highest qualifications and relevant experience. The expected hiring salary range for this role is set forth below and may be modified in the future. The target hiring range for this role is $24.42 - $25.86 per hour.

Benefits

• Flexible time off that includes vacation time, sick and bereavement time, paid parental leave, company paid holidays, and paid personal time off that allows you even more flexibility to observe the days that mean the most to you.
• Affordable health coverage, including medical, employer-paid dental, and optional vision coverage as well as employer-paid life and long-term disability insurance.
• Competitive financial incentives and retirement savings including veterinary state license fee reimbursement and a 401(k) plan with generous employer contributions — we match dollar for dollar up to 4% and provide an additional 4% contribution toward your future each year.
• Robust professional development opportunities to help you grow as a medical professional.
• We are one of the largest and most impactful animal welfare organizations in the world, so you will always have a strong team to lean on and cheer you on.
• We also provide three paid continuing education days and a CE stipend to keep your skills sharp:

Responsibilities

Responsibility buckets are listed in general order of importance. They include, but are not limited to: Customer Service Work as part of a team to create a consistently excellent, welcoming client experience Greet clients, answer questions, schedule appointments and assist with patient intake Maintain a clean, stocked and organized lobby Manage client check-in to ensure smooth/efficient morning intake process Accurately and efficiently enter client and patient information into database Provide and/or coordinate interpretation and translation as needed and support client’s ability to fully understand all medical procedures, options, and decisions Provide clients with referrals to external agencies/partners Accept payments for services and ensure cash register is balanced daily as needed Complete follow-up and reminder calls/text messages, and coordinate other services as needed (transportation, etc.) to remove obstacles to care and improve appointment compliance Schedule follow-up and additional services as needed Participate in grassroots community outreach to connect services with clients who need them including participating in ASPCA and CM events and tabling at other community events.

Medical Support

Prepare exam room(s) for use and escort and welcome clients into exam rooms Assist with outpatient exams by taking patient medical history Act as a scribe as appropriate to increase efficiency of the medical team Assist in coordinating and dispensing flea/heartworm prevention medication refills for patients Discharge spay/neuter patients, discuss post-operative instructions and supply appropriate paperwork Clean, sonicate, pack, and sterilize surgical instruments and clean/disinfect endotracheal tubes Clean and disinfect animal areas (exam tables, scales, kennels) throughout the clinic day, following CM standard operating procedures and utilizing appropriate and personal protective equipment Restock medical supplies as needed Assist medical team with translation service coordination as needed Perform other duties as assigned.

Qualifications

• Ability to build close working relationships with others, both internal and external partners at all levels
• Outstanding customer service skills
• Ability to stay calm under pressure and deescalate conflict in a positive and professional manner
• Ability to work independently and as part of team
• Ability to work standing for 8 or more hours
• Ability to lift and carry 40-plus pounds regularly with assistance
• Agile and flexible work style to support a fast-paced work environment with shifting short term and long-term priorities
• Experience using a computer and navigating software applications required
• High-degree of integrity and accountability, as well as a desire to carry out the ASPCA’s mission
• Highly organized, with attention to detail
• Must display a track record of timely and accurate data entry
• Education and Work Experience: High School Diploma or GED equivalent required
• Customer service experience required
• Experience in veterinary medical setting strongly preferred, Experience providing support in a medical setting preferred
• Experience in a social service setting working with diverse populations preferred
• Experience in community services, customer service, community organizing, advocacy or related field preferred
• Language: English required Bilingual (Spanish, Haitian Creole) strongly preferred
• Language: English (Required), Spanish
• Education and Work Experience: High School Diploma, GED, or Equivalent Experience (Required)

Company Background

The ASPCA was founded in 1866 on the belief that animals are entitled to kind and respectful treatment by humans and must be protected under the law. As a 501(c)(3) not-for-profit corporation with more than two million supporters nationwide, the ASPCA is committed to preventing cruelty to dogs, cats, equines, and farm animals throughout the United States. The ASPCA is headquartered in New York City, where we maintain a full-service animal hospital, spay/neuter clinic, mobile spay/neuter and primary pet care clinics, a rehabilitation center for canine victims of cruelty, kitten nursery, adoption center, and two community veterinary centers. The ASPCA also operates programs and services that extend nationwide. We assist animals in need through on-the-ground disaster and cruelty interventions, behavioral rehabilitation, animal placement, legal and legislative advocacy, and the advancement of the sheltering and veterinary community through research, training, and resources.

Values

At the ASPCA, we are committed to fostering a collaborative and compassionate culture and we welcome all voices to contribute to our lifesaving mission. Our staff represent a vast array of backgrounds and diversity dimensions, bringing with them valuable experiences and perspectives. They join the ASPCA to learn, grow, and continually do their best work on behalf of animals. We are inspired by our staff, partners, and the communities we support across the country who work to improve animal lives. We are committed to diversity, equity, and inclusion at the ASPCA because it elevates our organizational culture, aligns with our Core Values, and enables us to move further and faster toward the ASPCA’s vision – that all animals live good lives; valued by society, protected by its laws, and free from cruelty, pain and suffering.