Patient Intake Specialist

Kaleidoscope ABA Autism Therapy Services; Bryn Mawr (PA); On-site; USD 54,443,000 - 63,039,000; Full time

Benefits offered by this job

Medical Insurance

Paid Time Off

Long-Term Disability

401k with match

Job summary

Kaleidoscope ABA is seeking a compassionate Patient Intake Specialist to guide families through the intake process. You will verify insurance, gather documents, and submit authorizations to set the foundation for client care.

This full-time, on-site role requires excellent communication, attention to detail, and the ability to build rapport with families by phone. Compensation ranges from $19 to $22 per hour, with benefits including health insurance and paid time off.

Qualifications

• Experience verifying insurance benefits and gathering intake documentation.
• Experience submitting authorizations and maintaining compliant insurance submissions.
• Strong communication skills, both over the phone and in writing.

Responsibilities

• Assist families in securing services by verifying insurance benefits, gathering intake documentation, and submitting authorizations.
• Liaise between staff and families to ensure paperwork is current and authorizations are renewed on time.
• Provide excellent customer service and guide clients through the intake process with clarity.

Skills

Rapport building

Insurance verification

Customer service

Time management

Organizational skills

Phone communication

Strong written/verbal communication

Education

Bachelor's degree preferred

HS Graduate/GED

Tools

Insurance portals

Job description

Location: Bryn Mawr, PA 19010 Date Posted: 09/01/2026 Category: Operations Education: HS Graduate/GED Title: Patient Intake Specialist

Join our established - and growing - organization as Kaleidoscope ABA looks for its newest addition to the team. The Patient Intake Specialist position is an integral part in Kaleidoscope ABA's mission to deliver therapeutic services to children with autism.

We are looking for a compassionate and detail-oriented Patient Intake Specialist to guide clients through our intake process, ensuring a smooth and supportive experience from start to finish. In this role, you will educate clients about our services, verify insurance, gather required documents, and submit authorizations. The ideal ABA Intake Specialist candidate thrives on building rapport, demonstrating integrity, empathy, and expertise in insurance regulations. Strong time management and meticulous attention to detail are essential, as you will play a crucial role in setting the foundation for successful client care.

What You Will Do

• Assist families in securing services by verifying insurance benefits, gathering intake documentation, and submitting authorizations.
• Function as a liaison between staff and families, ensuring paperwork is current and authorizations are renewed on time.
• Provide excellent customer service, helping clients navigate the process with confidence and clarity.
• Maintain compliance with insurance requirements, ensuring accurate submissions and renewals.
• Communicate effectively with clients, staff, and insurance companies ensure optimum services.
• Offer administrative support to team members as needed to keep operations running smoothly.

What You Will Bring To The Team

• Ability to create good rapport with new and existing clients and to gather data efficiently and effectively.
• Familiarity with health insurance, the authorization process, and working with insurance portals.
• Prior experience working as an ABA Intake Specialist is highly preferred.
• Excellent customer service, time management, and organizational skills.
• A high level of attention to detail.
• Exceptional written and verbal communication skills.
• Bachelor's degree preferred. Comfortable with extensive work on the phone.

Benefits & Advantages

• Medical, Dental, and Vision Insurance through United Healthcare.
• Paid Time-Off, to include Vacation, Sick, and 8 Paid Holidays.
• Long-Term Disability and Life Insurance.
• 401k with a 6% match and a two-year vesting schedule.

Requirements

• Bachelor's Degree or equivalent work experience.
• 3 years of insurance verification in medical field.
• Experience building and retaining rapport with patients over the phone.

Working Conditions

• Exposure to constant or intermittent sounds is sufficient to cause distraction.
• Considerable stress may occur at times due to the pressure of meeting service requirements.
• Hours of work: 8:30a to 5:00p; must fulfill the duties of the position regardless of the number of hours worked.
• Performing these duties on a full-time basis is an essential function of this position.
• Compensation: $19.00 - $22.00 per hour

About The Company

Kaleidoscope ABA offers services that support child with autism. We provide integrated therapy that promotes learning and growth, developing individual potential and increasing social engagement and happiness.

Kaleidoscope ABA is an Equal Opportunity and Affir­mmative Action Employer. We do not discriminate on the basis of any legally protected characteristics, including disabled and veteran status.

Job Details

Title: Patient Intake Specialist

Class: None

Type: TEMPORARY

Ref. No.: 1302600-15

BC: #KFS210

Company: Kaleidoscope Family Solutions ABA, Inc

Contract Contact: HQ Careers

Office Email: [e-mail]

Office Phone: 877-ABA-0399

Office Address: 950 E Haverford Road, Suite 100A, Bryn Mawr, PA 19010