Program Operations Coordinator

Kaleidoscope ABA Therapy Services; Chandler (AZ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Paid Time Off and holidays

401k with 6% match

Weekly pay

Job summary

Kaleidoscope Family Solutions ABA, Inc., located in Chandler, AZ, is hiring a Clinic Operations Coordinator to support day-to-day center operations and staff management. This full-time role involves scheduling, recruitment support, reporting, and coordination across HR, Operations, and Clinical departments to ensure quality service delivery.

The position emphasizes accurate record-keeping, customer service, and building relationships with staff and families.

Qualifications

• Bachelor's degree or equivalent work experience is required.
• 5+ years of management experience in professional settings, preferably healthcare or related operations.
• Experience building and retaining customers and managing staff.

Responsibilities

• Oversee day-to-day center operations and staff scheduling.
• Assist in recruitment, onboarding, and performance reporting.
• Maintain accurate records and staff assignments per client budget and insurer requirements.
• Act as liaison between administrative and clinical teams and communicate with management.

Skills

Staff scheduling

Customer service

Communication

Time management

HR coordination

Education

Bachelor's Degree or equivalent

Marketing/Business Administration/Healthcare Management degree (preferred)

Tools

Microsoft Office

Outlook

Job description

Location: Chandler, AZ 85225

Date Posted: 09/01/2026

Category: Administrative

Education: Bachelor's Degree

Title: Program Operations Coordinator

Location: Chandler, AZ

Join an established - and growing - organization as Kaleidoscope ABA looks for its newest addition to the team- as a Clinic Coordinator. The Operations Coordinator position is an integral part in Kaleidoscope ABA's mission to deliver therapeutic services to children with autism.

Summary:

The Clinic Coordinator will be involved in many facets of the center operations including day-to-day staff and services management, recruitment, scheduling, customer service, reporting and general administrative tasks in support of the Center's operations. Additionally, they maintain accurate records related to the staffing and delivery of service for each case as well as assist in the creation, maintenance, and management of a master schedule, adequately staffing clinical cases according to the budgeted hours per client as authorized by the client's insurer. The Clinic Coordinator will support HR, Operations, and the Clinical department as well their respective functions, acting as a reliable source of information to staff, clients, peers, and management. They will be the liaison between the administrative and clinical staff and act as the primary point of contact regarding case assignment and staff availability. Additional duties may be assigned based on the needs of the company.

Benefits & Advantages:

• Medical, Dental, and Vision Insurance through United Healthcare.
• Paid Time-Off, to include Vacation, Sick, and 8 Paid Holidays.
• Long-Term Disability and Life Insurance.
• 401k with a 6% match and a two-year vesting schedule.
• Weekly Pay each Thursday.

Job Qualifications:

• To perform this job successfully, the individual must be able to perform each essential duty satisfactorily, be able to react to change productively, and handle other essential tasks as assigned.
• The individual must possess professional knowledge and experience regarding business operations, business growth and development, staff scheduling, personnel management, customer acquisition and other skills pertinent to operations.
• Display a high standard of ethical conduct and respect confidentiality principles.
• Exhibit honesty and integrity.
• Work and communicate with internal and external clients to meet their needs in a polite, courteous, and cooperative manner.

Education:

" Bachelor's Degree or equivalent work experience.

" Bachelor's degree in Marketing, Business Administration, or Healthcare Management, preferred.

Experience:

" 5 years of management in a professional environment, preferably in medical, behavioral health, PT, OT office (or similar) operation.

" Experience building and retaining customers.

" 5 to 7 years experience managing and developing staff preferred.

" Prior Practice Managers and Retail Managers are encouraged to apply.

Skills & Abilities:

• Strong rapport-building skills and ability to manage staff.
• Sense of urgency.
• Ability to work independently towards assigned goals.
• Excellent time management and organization skills.
• Ability to manage multiple tasks, prioritize tasks, and meet deadlines.
• Attention to detail.
• The ability to administer processes across the center consistently.
• Superb communication skills.
• Ability to listen and communicate well with management, staff, and families/clients.
• Professional appearance and presentation required.

Computer Skills:

• Proficient in Microsoft Office applications including Word, Excel, and PowerPoint is an essential skill.
• Proficiency in using email and Outlook.
• Ability to keep accurate records, work in the database, use Excel, and track processes accurately.

Working Conditions:

• Exposure to constant or intermittent sounds is sufficient to cause distraction.
• Considerable stress may occur at times due to the pressure of meeting service requirements.
• Hours of work: 7:30a to 5:00p; must fulfill the duties of the position regardless of the number of hours worked. May vary depending on current recruitment projects. See offer letter for assigned hours. May be changed at any time based on changing company needs.
• Performing these duties on a full-time basis is an essential function of this position.
• Must have the ability to read and respond to emails and accept calls outside of work hours.

Kaleidoscope Family Solutions ABA and its affiliates do not discriminate and are Equal Opportunity Employers.

Title: Program Operations Coordinator

Class: Program Manager

Type: PERMANENT ONLY

Ref. No.: 1293533-14

BC: #KFS210

Company: Kaleidoscope Family Solutions ABA, Inc

Contract Contact: HQ Careers

Office Email: [e-mail]

Office Phone: 877-ABA-0399

Office Address: 950 E Haverford Road, Suite 100A, Bryn Mawr, PA 19010

About Us: Responding to this post or registering on the KFSABA.org website is for information transfer only and is not an application, employment offer or commitment. When and if opportunities are presented, you may accept or decline such opportunities at your sole discretion. Follow-up steps are required to complete your registration with the Kaleidoscope Family Solutions ABA, Inc. dba Kaleidoscope ABA. We appreciate your interest in our agency and look forward to meeting with you.