Patient Intake Representative - Dental

Hunter Health Clinic, Inc.; Wichita (KS); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

PTO 20 days/year

10 paid holidays

Employer-paid life insurance

Disability insurance (short/long-term)

Employee Assistance Program (12 free)

401k with Safe Harbor match

Job summary

Hunter Health Clinic Inc. in Wichita seeks a Patient Intake Representative to provide outstanding front-desk service, verify patient information, collect payments, and schedule appointments within the clinic’s workflow.

You will greet patients, update records, assist with registration, and support billing, while following federal and clinic policies. This full-time role offers PTO, holidays, insurance, and retirement plan options.

Qualifications

• High school diploma or GED is required.
• 1-2 years of experience in a prior customer service role is required.
• Experience in a clinic office setting is preferred.
• Bilingual abilities are preferred.

Responsibilities

• Greets patients and visitors whether in-person or on the telephone, answering inquiries or directing to others for info.
• Schedules appointments in person or by telephone to optimize patient access.
• Maintains patient accounts and records by updating personal and financial information.
• Screens and enrolls eligible patients into clinic’s programs.
• Manages and records revenue by collecting charges and handling third-party claims.
• Assists patients with registration forms and resolves concerns as needed.

Skills

Customer service

Scheduling

Communication

Time management

Teamwork

Attention to detail

Proactive

Education

High School Diploma or GED

Job description

Hunter Health provides all-encompassing care for the Wichita community, including medical, dental, behavioral, vision, laboratory, radiology and pharmacy services, all in one place. We pride ourselves in providing the support patients need to take control of their health and their whole wellbeing. Our Hunter Health team is at the heart of our operations. From the initial interaction with a new patient to empowering individuals with the knowledge to manage their health - it begins with each member of our staff. Regardless of role or responsibility, every team member is a valuable part of living our mission and upholding our positive work environment with our Standards of Culture.

We exist to improve the health and wellbeing of everyone in our community.

Schedule

Monday through Friday, 40 hours per week

Full Time Benefits

20 days of PTO per year, plus 10 paid holidays.

Employer-paid Benefits include:

• Basic life insurance
• Short-term disability
• Long term disability
• Employee Assistance Program with 12 free sessions per year
  

Optional Benefits

• Medical
• Dental
• Vision
• Supplemental life insurance
• Accident and critical illness insurance
• Identity Theft Insurance
• 401k with Safe Harbor Plan match

Summary

The Patient Intake Representative (PIR) is responsible for providing excellent customer service to our patients and to each person who enters the clinic. This position ensures accurate completion of patient documentation, determines patient payment details, collects and reconciles patient payments, and assists in scheduling for the clinic. The PIR functions in accordance with established federal, state, and clinic standards, while complying with all federal grants and Hunter Health Clinic (HHC) policies and procedures.

Essential Functions

• Greets patients and visitors whether in-person or on the telephone, while answering inquiries or referring to other individuals for further information.
• Optimizes patients' satisfaction, provider time, and treatment room utilization by scheduling appointments in person or by telephone, managing schedule in real time to optimize patient access and creating opportunities for patient engagement.
• Maintains patient accounts and records by obtaining, recording, documenting and updating personal and financial information.
• Screens and enrolls eligible patients into clinic’s special population programs.
• Manages and records revenue by updating financial information, collecting patient charges, controlling credit extended to patients as well as filing and expediting third-party claims.
• Assists patients with registration forms, as needed
• Escalates patient concerns or complaints to leaders to address them, as needed.
• Maintains confidentiality with respect to proprietary information, patient information and employees as patients’ information.
• Tracks internal and external Release of Information (ROI) requests.
• Provides feedback to Business Operations Manager to provide suggestions for enhancements to current processes, providing innovative and creative solutions supporting organizational benchmarks and departmental billing goals.
• Travels when necessary to meet operational needs.
• Performs all other duties as assigned.

Qualifications

• High school diploma or GED is required.
• 1-2 years of experience in a prior customer service role is required.
• Experience in a clinic office setting is preferred.
• Bilingual abilities are preferred.

Skills

• Listens, identifies, and responds quickly and effectively to internal and external needs.
• Communicates effectively with all patients.
• Displays organizational skills, abilities to multi-task, and uses time and resources effectively.
• Displays good judgment and decision-making skills.
• Effectively collaborates and seeks clarification and confirms accuracy as needed.
• Utilizes teamwork to achieve desired results and contributes to projects while developing positive working relationships.
• Pursues goals with commitment and takes initiative eagerly.
• Demonstrates accuracy, thoroughness, and reliability; manages time and priorities; develops and follows work procedures.
• Evaluates own performance and accepts constructive feedback to continue learning.

Physical and Mental Demands of the Job

All employees, including those who become disabled, must be able to perform the essential job function listed below, either unaided or with the assistance of a reasonable accommodation. The functions listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This essential functions document does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

• Talking: The ability to speak clearly and effectively.
• Average Hearing: The ability to hear average conversations and respond accordingly.
• Repetitive Motion: The ability to sit, stand, walk and use hands to handle, feel and reach.
• Finger Dexterity: The ability to use fingers to make small movements such as typing, picking up objects and pinching fingers together.
• Average Visual Abilities: The ability to focus on items clearly, including close vision, color vision and the ability to adjust focus.
• Working Conditions: The ability to work in a well-lit, climate-controlled environment, with a noise level that is occasionally high. There is potential exposure to infectious diseases.
• Physical Strength: The ability to occasionally lift and/or move up to 10 pounds.
• Mathematical Ability: The ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. This is not an exhaustive list of all duties and responsibilities associated with this job. Hunter Health Clinic Inc. reserves the right to amend and change responsibilities to meet business and organizational needs.

To learn more about Hunter Health, our services and our impact on the community, visit our website at www.hunterhealth.org.

Hunter Health provides equal employment opportunities to persons without regard to race, religion, color, ancestry, genetic information, sex, pregnancy, marital status, national origin, age, disability or veteran status, and any other status protected by federal, state, or local laws. HHC is committed to taking affirmative action to employ, and advance in employment, disabled persons and veterans.

As an Urban Indian Health Program, Hunter Health Clinic, Inc. (HHC) adheres to the Indian Preference in Employment as stated in the Federal Acquisition Regulations System (48 C.F.R. § 326.501–505). Training and employment preferences and opportunities shall be provided to Native Americans regardless of age (subject to existing laws and regulations), sex, religion, or tribal affiliation. Applicants claiming Indian Preference may be asked to provide documentation of eligibility.

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