Patient Intake Coordinator

ClearChoice Management Services, LLC; Northern (KY); Hybrid; USD 71,635,000 - 77,366,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) with company match

Paid time off and holidays

Monday–Friday schedule

Professional development opportunities

Job summary

ClearChoice Dental Implant Centers is seeking a Patient Intake Coordinator to be the first contact for patients, ensuring a welcoming experience from the first visit through the completion of treatment. This full-time role offers a Monday–Friday schedule with no weekends, plus comprehensive benefits including medical, dental, and vision, plus a 401(k) with company match.

Join a patient-focused team that values clear communication, efficient data entry, and a smooth workflow between clinical and

Qualifications

• Excellent organization and multitasking abilities with strong communication skills.
• Prior dental or medical office experience preferred.
• Experience in patient admissions, scheduling, or treatment planning preferred.
• Professional demeanor and ability to thrive in a fast-paced, patient-centric environment.
• Basic computer proficiency and comfort with digital record systems.
• Team-oriented mindset with flexibility to support colleagues when needed.

Responsibilities

• Serve as the ambassador for the patient experience, ensuring every patient feels valued and supported.
• Manage the patient intake process, including completion of electronic or paper forms and accurate data entry.
• Coordinate and schedule appointments, ensuring smooth workflow between clinical and administrative teams.
• Greet patients warmly, manage check-in/check-out, and maintain a professional, welcoming environment.
• Monitor patient wait times and partner with the General Manager to ensure a seamless experience.
• Answer and direct all incoming calls with professionalism and empathy.
• Maintain and update the Center’s calendar to optimize operational efficiency.
• Order and organize patient materials as needed.
• Scan and upload documents into patient records.
• Assist with outgoing shipments and general office organization.

Skills

Organizational skills

Multitasking

Strong communication

Dental/medical office experience

Patient admissions & scheduling

Digital record systems

Job description

Join ClearChoice Dental Implant Centers as a Patient Intake Coordinator. Ready to make a real impact every day? Join ClearChoice Dental Implant Centers, a national leader transforming lives through advanced dental implant solutions. As a Patient Intake Coordinator, you’ll be the first point of contact for patients, ensuring a seamless, welcoming experience from their first visit to the completion of their treatment journey.

Job Type: Full-Time

Salary: The anticipated range for this position is $25 - $27 / hourly plus discretionary performance-based bonus. Actual pay may vary based on experience, performance, and qualifications.

Why ClearChoice is the best choice for your career

• Work in a patient-focused environment with a team that empowers you to succeed
• Enjoy a predictable Monday-Friday schedule—no weekends required
• Take advantage of full healthcare benefits including medical, dental, and vision
• Access a 401(k) retirement savings plan with company match
• Paid time off and holidays to ensure you maintain a healthy work-life balance
• Continuous training and professional development to sharpen your skills
• Thrive in a collaborative, supportive, and mission-driven culture
• Be part of a company where your passion for helping others leads directly to success—both for your patients and your career

What You’ll Do

• Serve as the ambassador for the patient experience, ensuring every patient feels valued and supported
• Manage the patient intake process, including completion of electronic or paper forms and accurate data entry
• Coordinate and schedule appointments, ensuring smooth workflow between clinical and administrative teams
• Greet patients warmly, manage check‑in/check‑out, and maintain a professional, welcoming environment
• Monitor patient wait times and partner with the General Manager to ensure a seamless experience
• Answer and direct all incoming calls with professionalism and empathy
• Maintain and update the Center’s calendar to optimize operational efficiency
• Order and organize patient materials as needed
• Scan and upload documents into patient records
• Assist with outgoing shipments and general office organization
• Perform other duties as needed to support the Center’s success

Skills and Experience We’re Looking For

• Excellent organization and multitasking abilities, with strong communication skills
• Prior dental or medical office experience preferred
• Experience in patient admissions, scheduling, or treatment planning preferred
• Professional demeanor and ability to thrive in a fast‑paced, patient‑centric environment
• Basic computer proficiency and comfort with digital record systems
• A team‑oriented mindset with flexibility to support colleagues when needed

Job Type: Full-Time

Salary: The anticipated range for this position is $20 - $24 / hourly plus discretionary performance‑based bonus. Actual pay may vary based on experience, performance, and qualifications.

TAG - The Aspen Group was built on the simple idea of bringing better healthcare to more people. The independent healthcare practices TAG supports, operate more than 1,300 locations in 45 states through its six consumer healthcare brands: Aspen Dental®, ClearChoice Dental Implant Centers®, WellNow Urgent Care®, Chapter Aesthetic Studio, and AZPetVet. Combined, the practices serve more than 35,000 patients a day and more than 8 million patients each year. TAG is headquartered at 800 W. Fulton Market in Chicago. For more information, visit teamtag.com.

TAG-The Aspen Group, its affiliates, related companies and supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Welcome to ClearChoice Careers. For over 15 years, ClearChoice Dental Implant Centers have provided innovative and quality dental implant care to patients across the United States. Each center is focused on the same mission—to provide quality dental implant treatment for people who are looking for a long‑term solution to chronic dental issues. It’s clear that our approach to dental implants is working. By assembling all of the doctors, clinical staff, and elements needed for successful treatment together in one center, we give people new smiles, and new leases on life, faster and better than ever imagined. The ClearChoice one location, one team, one cost approach revolutionized dental implant treatment and has become the preferred method for treatment for many people. Today, there are more than 97 ClearChoice Centers in the growing network. ClearChoice doctors share information among their peers, discuss new developments and collaborate on research. Staying in line with the latest industry standards is just one way that ClearChoice doctors are committed to providing quality care and expertise to patients at each ClearChoice Center across the nation.