Patient Experience Representative II- Orthopedics

Boston Children's Hospital; Boston (MA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Sign-on bonus

Flexible schedules

Job summary

Boston Children's Hospital is seeking a dedicated administrative professional to support the Orthopedic Department. The role focuses on coordinating follow-ups for ED-discharge orthopedic patients, organizing records, and enabling timely access to services for patients and families.

You will handle scheduling, triage calls, and cross-department communications while contributing to continuous process improvements and providing excellent patient-centered care.

Qualifications

• Minimum 6 months healthcare experience.
• External: 6 months relevant healthcare experience.
• Strong computer skills and proficiency with MS Office.

Responsibilities

• Provide excellent customer service to patients and families.
• Assist with scheduling issues and plan of care questions; involve supervisor for complex cases.
• Verify and process patient demographics, insurance, and referral information.
• Answer and triage telephone calls; route requests to appropriate teams.
• Collect and organize medical records and materials for appointments, especially Surgical Second Opinions.
• Prepare requisitions and coordinate with clinicians and other departments.
• Participate in departmental initiatives focused on process improvement.
• Review ED sign-out emails and patient lists to coordinate follow-ups.
• Schedule patient encounters and procedures across providers and departments.

Skills

Customer service

Scheduling

Microsoft Office

Data entry

Communication

Education

High School Diploma

Bachelor's Degree Preferred

Tools

Electronic Health Records

Job description

Position Summary

Join our ambitious, innovative academic healthcare administrative team! Under general supervision, supports the administrative operations of the Orthopedic Department to promote an exceptional patient experience through effective coordination of services for patients and families. With a particular focus on coordinating follow-ups for patients discharged from the Emergency Department with orthopedic injuries, ensuring timely access to appropriate services and continuity of care. As well as collecting and organizing medical records to support patient care and departmental operations. Contributes to departmental and organizational initiatives focused on continuous process improvement. Performs various administrative functions requiring knowledge of departmental programs and services, delivers excellent customer service, and identifies opportunities to improve operational efficiency while maintaining accuracy.

Key Responsibilities

• Demonstrates positive and effective customer service that supports departmental and hospital operations.
• Assists with resolving customer service, scheduling issues and plan of care questions. Involves supervisor, as appropriate, to assist with resolution of complex issues.
• With sufficient understanding and demonstrated ability, they are able to verify, record and process patient demographics, insurance/payment, and referral information for patient encounters without assistance.
• With an advanced level of knowledge, answers, screens, and routes telephone calls. Records and forwards messages and triages calls for urgent information or services. Responds to requests for routine information or assistance within scope of knowledge and authority.
• Collects and organizes medical records, information, materials, and supplies required for appointments, particularly for Surgical Second Opinions.
• Prepare requisitions and other standard forms as requested by clinician or supervisor. Communicates with other departments to coordinate ancillary clinical/administrative services.
• Demonstrates interest and the ability to actively participate in, and contribute to, departmental and organizational initiatives & projects with a focus on continuous process improvement.
• Reviews daily the ED sign-out emails and patient list to appropriately coordinate their follow-ups.
• With sufficient understanding and demonstrated ability, schedules patient encounters and procedures to coordinate with and across providers, departments, and institutions.

Minimum Qualifications

• Internal: Minimum 6 months as a PER;
• External: Minimum of 6 months relevant healthcare experience

Education

• High School Diploma / GED.
• Bachelor's Degree Preferred.

Experience

• Strong knowledge and understanding of computer skills and concepts; proficient with Microsoft Office programs.
• Makes use of customer service knowledge to assist patients and families in resolving problems.
• Ability to communicate in a clear, effective manner both orally and in writing and demonstrate empathy in difficult personal situations.
• Ability to work with diverse internal and external constituencies.

This role is eligible for a $2,000 sign on bonus (Note: Internal candidates and former BCH employees who have worked at the hospital within the past 2 years are not eligible)

The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting.

Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, employee discounts and discounted commuter benefits at certain locations. Experience the benefits of passion and teamwork.