Patient Experience Representative I - Part time 20 hours

Boston Children's Hospital; Boston (MA); On-site; USD 24,000 - 30,000; Part time

Benefits offered by this job

Flexible schedules

Health insurance

Vision and dental

Child care and student loan subsidies

Time off

403(b) Retirement Savings plan

Pension

License/Certification reimbursement

Cell phone plan discounts

Transit discounts

Job summary

Boston Children’s Hospital is seeking an on-site Administrative Assistant for the Echo Lab to support daily administrative operations, scheduling, and patient flow coordination. You will collaborate with clinicians, families, and external partners to ensure smooth services and high-quality patient experiences.

Under supervision, you will handle calendars, meetings, documents, and routine tasks while contributing to process improvements.

Qualifications

• Minimum high school education; basic computer skills and concepts.
• Strong customer-service orientation and ability to resolve problems.
• Clear, effective written and verbal communication with empathy.
• Ability to work with diverse internal and external constituencies.

Responsibilities

• Provide positive, effective customer service to patients and families.
• Coordinate scheduling and monitor daily flow to optimize operations.
• Assist with patient flow, handoffs, and team huddles for coordinated care.
• Manage calendars, meetings, documents, and routine clerical tasks.
• Support staff training on systems and workflows.
• Utilize phone, email, Office tools, and scheduling/billing applications.
• Support process-improvement initiatives and update procedures as needed.

Skills

Customer service

Communication

Attention to detail

Empathy

Teamwork

Multitasking

Education

High School Diploma / GED

Tools

Microsoft Office

Job description

Position Summary

Under general supervision, provides support to the administrative operations of the Echo Lab. Works with outside hospitals for cardiac services and assist with payroll and scheduling to ensure the best possible patient experience by effectively coordinating services to patients and families. Actively participates in and contributes to departmental and organizational initiatives & projects with a focus on continuous process improvement. Performs various administrative functions requiring in-depth knowledge of programs and services. Provides positive and effective customer service that supports departmental and hospital operations. Recognizes opportunities and recommends process improvement opportunities to enhance operational efficiency while maintaining accuracy.

Key responsibilities

Customer Service

• Provides positive, effective customer service to patients, families, visitors, and referring providers.
• Addresses escalated or complex issues and collaborates to resolve patient concerns.
• May rotate through administrative functions.

Scheduling

• Monitors and adjusts daily schedule to optimize flow; communicates with clinicians and supervisors as needed.

Patient Flow Coordination

• Participates in shift handoffs and team huddles to support coordinated care.

Administration

• Manages calendars, schedules meetings/events, and supports conferences and department programs.
• Prepares documents, presentations, requisitions, and standard forms.
• Triages calls, routes urgent requests, and initiates emergency services when required.
• Provides routine clerical support (mail, copying, distributing materials, organizing medical records).
• Processes letters, external requests, and prescription refills.

Training

• Participates in and supports staff training on systems, workflows, and customer-service practices.

Technology

• Uses phone systems, email, Microsoft Office, and clinical/scheduling/billing applications.

Process Improvement

• Contributes to departmental and organizational improvement initiatives.
• Recommends and helps implement updates to systems and procedures.

Minimum qualifications

Education

• High School Diploma / GED

Experience

• A common knowledge or an understanding of basic computer skills and concepts.
• Makes use of customer service knowledge to assist in resolving problems.
• Conveys a positive demeanor when interacting with patients, families, and coworkers.
• Ability to communicate in a clear, effective manner both orally and in writing and demonstrate empathy in difficult personal situations.
• Ability to work with diverse internal and external constituencies.
• Demonstrates the ability to pay attention to detail and accuracy.
• Interpersonal skills, collaboration, and communication.

Schedule

Part time 20 hours, M-F 8:30am-11:30am fully onsite

The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting.

Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors.

Base pay is one part of a comprehensive benefits package that includes:

• flexible schedules
• affordable health
• vision and dental insurance
• child care and student loan subsidies
• generous levels of time off
• 403(b) Retirement Savings plan
• Pension
• Tuition and certain License and Certification Reimbursement
• cell phone plan discounts
• discounted rates on T-passes

Experience the benefits of passion and teamwork.