Patient Experience Coordinator

Pinnacle Fertility; Bentonville (AR); On-site; USD 31,000 - 42,000; Full time

Benefits offered by this job

Hourly rate

Benefits package

Job summary

Pinnacle Fertility in Bentonville, AR is seeking a Patient Experience Coordinator to welcome patients, manage check-in/out, scheduling, and payments, and collaborate with clinical and administrative teams in a fast-paced clinic.

No fertility experience required; training is provided. A high school diploma is required, with 1-2 years in customer-facing roles. Strong communication, organization, and EMR/scheduling skills are essential. This is a full-time, onsite role with comprehensive benefits.

Qualifications

• High school diploma or equivalent required.
• 1-2 years of experience in customer service, hospitality, healthcare, a medical office, or another patient- or customer-facing environment preferred.
• Strong communication, organization, and problem-solving skills.
• A compassionate, patient-focused approach.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and ability to work collaboratively across teams.
• Professionalism and empathy when supporting patients through sensitive situations.
• Proficiency with electronic medical records, scheduling systems, and basic computer applications preferred.
• Curiosity and enthusiasm for learning about fertility and reproductive healthcare.

Responsibilities

• Welcome and check in patients while creating a professional, compassionate experience.
• Verify demographic, insurance, and appointment information.
• Manage incoming calls, patient questions, and appointment scheduling.
• Maintain accurate and confidential patient records within the electronic medical record.
• Process billing information, copays, and patient payments.
• Partner with clinical and administrative teams to support efficient clinic operations.
• Help resolve patient concerns and connect patients with the appropriate team member.
• Maintain an organized and welcoming reception environment.
• Float between Washington clinic locations based on staffing and operational needs.
• Support additional projects and administrative responsibilities as assigned.

Skills

Customer service

Healthcare

Hospitality

Communication

Organization

Problem-solving

Empathy

EMR systems

Scheduling systems

Team collaboration

Education

High school diploma or equivalent

Tools

Electronic Medical Records (EMR)

Scheduling software

Basic computer applications

Job description

Pinnacle Fertility is a leader in physician-centric fertility care, supporting high-performing fertility clinics and comprehensive service providers nationwide. Guided by our mission of fulfilling dreams by building families, Pinnacle offers compassionate care, innovative technology, and comprehensive fertility treatment services to provide patients with a seamless and personalized journey to parenthood. Learn more atwww.pinnaclefertility.com.

About the Role

The Patient Experience Coordinator is a key part of the patient journey, creating a welcoming and seamless experience from the first interaction. This role supports scheduling, patient check-in and check-out, incoming calls, payments, and day-to-day clinic operations while partnering closely with clinical and administrative teams.

We are seeking a Patient Experience Coordinator to join Pinnacle Fertility - Arkansas in Bentonville, AR. This is a full time, onsite position.

New to Fertility? We’ll Train You.

Fertility experience is not required. We’re open to training the right person on the fertility side of the role. Whether you bring strong customer service experience, are a recent graduate, or are looking to pivot into healthcare, we’re looking for someone who is compassionate, eager to learn, adaptable, and excited to grow in reproductive medicine.

Key Responsibilities

• Welcome and check in patients while creating a professional, compassionate experience.
• Verify demographic, insurance, and appointment information.
• Manage incoming calls, patient questions, and appointment scheduling.
• Maintain accurate and confidential patient records within the electronic medical record.
• Process billing information, copays, and patient payments.
• Partner with clinical and administrative teams to support efficient clinic operations.
• Help resolve patient concerns and connect patients with the appropriate team member.
• Maintain an organized and welcoming reception environment.
• Float between Washington clinic locations based on staffing and operational needs.
• Support additional projects and administrative responsibilities as assigned.

What We’re Looking For

• High school diploma or equivalent required.
• 1-2 years of experience in customer service, hospitality, healthcare, a medical office, or another patient- or customer-facing environment preferred.
• Strong communication, organization, and problem-solving skills.
• A compassionate, patient-focused approach.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and ability to work collaboratively across teams.
• Professionalism and empathy when supporting patients through sensitive situations.
• Proficiency with electronic medical records, scheduling systems, and basic computer applications preferred.
• Curiosity and enthusiasm for learning about fertility and reproductive healthcare.
• Hourly Rate: Final offers based on experience, skills, and qualifications.
• Benefits:Comprehensive healthcare, dental, life, and vision insurance. Additional benefits include generous paid time off (PTO), paid holidays, and a retirement savings program. Further details regarding salary and benefits will be provided during the interview process.

Diversity & Inclusivity at Pinnacle Fertility

Pinnacle Fertility is committed to fostering a diverse, inclusive, and welcoming workplace. We are proud to be an equal opportunity employer and encourage applicants of all backgrounds, abilities, and life experiences to apply.

Equal Opportunity Employer

About Us

Pinnacle Fertility is a leader in physician-centric fertility care, supporting high-performing fertility clinics and comprehensive service providers nationwide. Guided by our mission of fulfilling dreams by building families, Pinnacle offers compassionate care, innovative technology, and comprehensive fertility treatment services to provide patients with a seamless and personalized journey to parenthood. Learn more atwww.pinnaclefertility.com.

About the Role

The Patient Experience Coordinator is a key part of the patient journey, creating a welcoming and seamless experience from the first interaction. This role supports scheduling, patient check-in and check-out, incoming calls, payments, and day-to-day clinic operations while partnering closely with clinical and administrative teams.

We are seeking a Patient Experience Coordinator to join Pinnacle Fertility - Arkansas in Bentonville, AR. This is a full time, onsite position.

New to Fertility? We’ll Train You.

Fertility experience is not required. We’re open to training the right person on the fertility side of the role. Whether you bring strong customer service experience, are a recent graduate, or are looking to pivot into healthcare, we’re looking for someone who is compassionate, eager to learn, adaptable, and excited to grow in reproductive medicine.

Key Responsibilities

• Welcome and check in patients while creating a professional, compassionate experience.
• Verify demographic, insurance, and appointment information.
• Manage incoming calls, patient questions, and appointment scheduling.
• Maintain accurate and confidential patient records within the electronic medical record.
• Process billing information, copays, and patient payments.
• Partner with clinical and administrative teams to support efficient clinic operations.
• Help resolve patient concerns and connect patients with the appropriate team member.
• Maintain an organized and welcoming reception environment.
• Float between Washington clinic locations based on staffing and operational needs.
• Support additional projects and administrative responsibilities as assigned.

What We’re Looking For

• High school diploma or equivalent required.
• 1-2 years of experience in customer service, hospitality, healthcare, a medical office, or another patient- or customer-facing environment preferred.
• Strong communication, organization, and problem-solving skills.
• A compassionate, patient-focused approach.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and ability to work collaboratively across teams.
• Professionalism and empathy when supporting patients through sensitive situations.
• Proficiency with electronic medical records, scheduling systems, and basic computer applications preferred.
• Curiosity and enthusiasm for learning about fertility and reproductive healthcare.

Compensation & Benefits

• Hourly Rate: Final offers based on experience, skills, and qualifications.
• Benefits:Comprehensive healthcare, dental, life, and vision insurance. Additional benefits include generous paid time off (PTO), paid holidays, and a retirement savings program. Further details regarding salary and benefits will be provided during the interview process.

Diversity & Inclusivity at Pinnacle Fertility

Pinnacle Fertility is committed to fostering a diverse, inclusive, and welcoming workplace. We are proud to be an equal opportunity employer and encourage applicants of all backgrounds, abilities, and life experiences to apply.

Equal Opportunity Employer

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.