Patient Encounter Rep (Front Desk)

Southern-Immediate-Care; Helena (AL); On-site; USD 31,000 - 41,000; Full time

Job summary

Southern-Immediate-Care in Helena, AL is seeking a full-time clinic receptionist to support daily operations. You will greet patients, answer calls, enter demographics and insurance information, and assist with revenue recording.

Responsibilities include scheduling appointments, verifying insurance and copays, and balancing revenue against posted payments. This role requires strong data entry, confidentiality, and customer service skills, with rotating weekends and some holidays.

Qualifications

• Welcomes and greets patients and visitors; answers inquiries by phone or in person.
• Schedules appointments to optimize provider time and treatment room utilization.
• Verifies patients' insurance and copays; records and collects payments.

Responsibilities

• Welcomes and greets patients and visitors, in person or on the telephone answering or referring patient inquiries.
• Optimizes patients' satisfaction and scheduling by coordinating appointments.
• Maintains patient account information by updating personal data and financial records.
• May assist in training current and new hires on clinic operations.

Skills

Customer service

Data entry

Phone etiquette

Medical office experience

Cash handling

Confidentiality

Tools

Credit card machine

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Helena, Helena, AL, US

Summary:

Under general supervision and according to established policies and procedures, provides a variety of specialized services in support of the operations of their assigned clinic. May check in scheduled and walk-in patients to the clinic, answer telephone and route calls, enter demographic, insurance and scans all demographic information into the chart. Check patients out of the clinic and perform patient follow-up as necessary. May perform other clerical duties related to collection, deposit & recording of clinic revenue.

Essential Duties and Responsibilities

include the following. Other duties may be assigned.

• Welcomes and greets patients and visitors, in person or on the telephone answering or referring patient inquiries.
• Optimizes patients' satisfaction, provider time, and treatment room utilization by scheduling appointments in person or by telephone.
• Maintains patient account information by obtaining, recording, and updating personal data.
• If asked, help train current and new hires on day-to-day operations of the clinic flow.
• Verifies patients' insurance and copay; obtains revenue by recording and updating financial information; and records and collects patient charges, deductibles, and co- insurance payments.
• Log and batch credit card receipts and run reports from credit card machine daily; balance and reconcile revenue against posted payments.
• Maintains business office inventory and equipment by checking stock to determine inventory level; and anticipating needed supplies.
• Helps patients in distress by responding to emergencies.
• Comforts patients by anticipating patients' anxieties; answering patients' questions; maintaining the reception area.
• Ensures completeness of patient forms; and protects patients' rights by maintaining confidentiality of personal and financial information.
• Maintains operations by following policies and procedures; reporting needed changes.

Summary:

Under general supervision and according to established policies and procedures, provides a variety of specialized services in support of the operations of their assigned clinic. May check in scheduled and walk-in patients to the clinic, answer telephone and route calls, enter demographic, insurance and scans all demographic information into the chart. Check patients out of the clinic and perform patient follow-up as necessary. May perform other clerical duties related to collection, deposit & recording of clinic revenue.

Essential Duties and Responsibilities

include the following. Other duties may be assigned.

• Welcomes and greets patients and visitors, in person or on the telephone answering or referring patient inquiries.
• Optimizes patients' satisfaction, provider time, and treatment room utilization by scheduling appointments in person or by telephone.
• Maintains patient account information by obtaining, recording, and updating personal data.
• If asked, help train current and new hires on day-to-day operations of the clinic flow.
• Verifies patients' insurance and copay; obtains revenue by recording and updating financial information; and records and collects patient charges, deductibles, and co- insurance payments.
• Log and batch credit card receipts and run reports from credit card machine daily; balance and reconcile revenue against posted payments.
• Maintains business office inventory and equipment by checking stock to determine inventory level; and anticipating needed supplies.
• Helps patients in distress by responding to emergencies.
• Comforts patients by anticipating patients' anxieties; answering patients' questions; maintaining the reception area.
• Ensures completeness of patient forms; and protects patients' rights by maintaining confidentiality of personal and financial information.
• Maintains operations by following policies and procedures; reporting needed changes.

Shift includes rotating weekends and some holidays

32-40 per work week