Patient Coordinator (Visionmax Optometry)

VSP Vision; Los Angeles (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

VSP Vision in Los Angeles seeks an organized front desk administrative specialist to deliver a high-quality patient experience from check-in to checkout. You will coordinate patient flow, document records, and assist with scheduling in a fast-paced eye-care setting.

The role requires strong MS Office skills, clear verbal and written communication, and a customer-service mindset to support physicians and staff while maintaining patient confidentiality.

Qualifications

• One to two years of administrative experience or equivalent.
• Ability to manage multiple tasks in a fast-paced environment.
• Working knowledge of MS Office.
• Effective verbal and written communication to support patients.

Responsibilities

• Greet patients and manage check-in/check-out with a focus on satisfaction.
• Document patient information, update records, and collect payments.
• Answer inquiries via phone, email, and fax promptly.
• Maintain patient records securely and confidentially.
• Coordinate scheduling and prepare patient charts for appointments.
• Perform confidential administrative tasks and reporting as assigned.
• Keep the front desk organized and support cross-department projects.
• Assist with other duties as requested.

Skills

Administrative support

MS Office

Verbal communication

Written communication

Customer service

Multitasking

Tools

MS Office Suite

Job description

Compensation range for the role is listed above. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible incentive, bonuses and/or commission dependent on the role. For more information regarding VSP Vision benefits, please click here.

General Summary

The primary role is to provide high-quality patient experience by welcoming and communicating with patients and creating an efficient patient flow and flawless patient transition throughout the eye care experience.

Essential Functions

Prioritize a high level of patient satisfaction for all patients of the practice by warmly greeting patients upon entering, and completing the check-in and check-out process.

Work collectively with staff, doctors, and patients by documenting patient information, updating records, and collecting patient payments.

Answer and triage patient correspondences received via telephone, email, and fax; respond to inquiries in a timely fashion.

Maintain patient records/files to ensure accurate record keeping, security, and confidentiality of files.

Coordinate scheduling of patient appointments necessary to maintain patient flow, confirm all patients, and prepare charts for scheduled patients.

Perform confidential administrative functions such as assembling reports, records release, and transmitting patient information to outside agencies.

Responsible for keeping an organized front desk and front entry at all times.

Work on special projects, cross-train in different departments, and perform other related duties as assigned or requested.

Job Specifications

Typically has the following skills or abilities:

• One to two years of administrative experience with at least one year providing administrative support
• Demonstrated ability to successfully perform multiple tasks in a fast-paced environment
• Working knowledge of MS Office package
• Effective verbal communication skills to prioritize multiple tasks and to be available for incoming calls and inquiries
• Effective written communication skills to clearly document customer situations, as well as prepare letters to confirm agreements made
• Excellent interpersonal and rapport-building skills
• Ability to ask appropriate and relevant questions to identify customer needs
• Proven problem‑solving, negotiations, and decision‑making skills
• Ability to use appropriate discretion and judgment in applying customer/call handling guidelines
• Ability to listen, process transactions and interact with customers simultaneously in a fast-paced environment

Working Conditions

The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc.

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, disability or protected veteran status. We maintain a drug‑free workplace and perform pre‑employment substance abuse testing.

VSP is an equal employment opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national origin, disability, protected veteran status, or any other characteristic protected by federal, state, or local law. To help us ensure we meet our commitment to equal employment opportunity, please consider responding to the following optional questions regarding race and gender. We are asking you to provide this information on a voluntary basis. All responses will be kept confidential and will in no way impact the consideration of your application. Applicants who live in the following jurisdictions should not respond to the race or gender self‑identification request, so please select “Prefer not to say, I Don’t Wish to Answer, I decline to self-identify, or I decline to identify my race and ethnicity” for the questions:

• Washington D.C.
• Hawaii
• Iowa
• Maine
• Michigan
• Minnesota
• Ohio
• Pennsylvania
• Rhode Island
• Washington

Unincorporated LA County Residents: Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, and any other similar laws.