Patient Coordinator 1 (PSC)

Legend Biotech USA; East Hanover (NJ); On-site; USD 37,000 - 69,000; Full time

Job summary

Novartis is seeking a Patient Coordinator 1 to provide high-volume patient and caregiver support from East Hanover, NJ or Tempe, AZ on-site. The role involves handling calls, chats, and inquiries, escalating issues, and coordinating with care navigators to ensure timely care and information delivery.

Responsibilities include maintaining program knowledge, documenting interactions, and ensuring compliance with procedures. Strong communication, multitasking, and data-entry skills are essential.

Qualifications

• High School Diploma required; 6 months contact center experience or BA/BS or US Military experience.
• Experience balancing multiple priorities and using data-entry systems, fax machines, and computer software.
• Excellent written and verbal communication; ability to follow oral and written directions; strong problem-solving skills.

Responsibilities

• Develop and maintain knowledge of NPS programs and customer workstreams; broaden program knowledge over time.
• Respond to calls, chat, fax, SMS/text, mail, and email inquiries using protocols.
• Prepare documentation, notifications, escalation, tracking and follow-up.
• Transfer customers to other units as needed; ensure referrals/questions are addressed promptly.
• Communicate with patients and caregivers about treatment journey and options.
• Raise ideas to improve PC1 efficiency; work with Supervisors on improvements.
• Engage in real-time communication with patients, caregivers, healthcare providers, and team members; document notes accurately.
• Maintain high professionalism and confidentiality; follow PSC processes and company policy.
• Complete all calls once started to ensure uninterrupted service.

Skills

Contact center experience

Communication skills

Multitasking

Data entry

MS Word

MS Teams

Excel

Education

High School Diploma

BA/BS degree

US Military experience

Novartis Patient Coordinator training certifications

Tools

MS Word

MS Teams

Excel

Job description

Job Description Summary
This position will be located at East Hanover NJ or Tempe, AZ site and will not have the ability to be located remotely. This position will require travel as defined by the business.

The Patient Coordinator 1 (PC 1) is responsible for providing support and resolution for customer requests. They accurately and efficiently answer calls that are received from patients, their caregivers, and health care practitioners. The PC1 educates and addresses questions regarding the brand, enrollments,
and basic case status updates as appropriate. The PC 1 role will support high volume programs associated with retail and specialty pharmacy products.
The PC 1 may share appropriate information with patient/caregiver around other resources and services that the PSC may be able to offer or transfer them to the appropriate PSC partner, including their designated Care Navigator. The PC1 must be prepared to respond to program-related queries from customers, support enrollments, and outline information regarding co-payments (or connect the patient/caregiver to appropriate PSC resources, as needed).
The PC 1 must have strong communication skills to converse with customers about their treatment journey and be able to offer solutions in accordance with approved procedures.

Job Description

Your responsibilities will include, but are not limited to:

• Develop and maintain knowledge of NPS programs and customer workstreams; broaden program knowledge over time.

• Learn and utilize protocols to respond to customer phone, chat, fax, intelligent chatbot, SMS /

text, mail, and e-mail inquiries as well as other communication channels in a prompt and courteous manner

• Prepare proper documentation and notifications; perform proper escalation, tracking, and follow-up

• Work with support and product program teams to transfer customers to other units as needed -ensure that referrals/questions are addressed in a timely, consistent, and organized manner to

avoid the delay of care for the patient.

• Prepare proper documentation and notifications; perform proper escalation, tracking, and follow-up.

• As applicable, raise innovative ideas which will drive improved efficiency and effectiveness of PC1 to Supervisors.

• Engage in real-time communication with patients, caregivers, healthcare providers, team members, and stakeholders via phone while simultaneously typing accurate and coherent

notes, messages, or documentation.

• Ensure all written communication is free from spelling and grammatical errors, maintaining a high standard of professionalism.

• Multitask effectively, balancing verbal and written communication to provide timely and accurate responses.

• Utilize various communication tools and platforms to facilitate seamless interaction and documentation.

• Manage confidential information in accordance with Company policy and PSC processes. Identify and report adverse events via the established Novartis systems as per applicable processes.

What youll bring to the role:

• Education:

o High School Diploma required

• Prior Novartis Patient Coordinator training certifications or equivalent training certifications.

o Minimum 6 months of proven Contact Center Experience (such as Healthcare, Pharmaceuticals, or other industry call center experience) OR BA/BS degree OR US Military experience with honorable discharge in lieu of experience.

o Experience with work that requires the balancing of multiple priorities.

o Experience working with data entry system(s), fax machines, computer software, and telephone technology.

o Excellent written and verbal communication skills ability to follow oral and written directions.

o Strong problem-solving and critical thinking skills.

o Computer literacy in MS Word, MS Teams, Excel.

*Ability to complete all calls once they have begun to ensure no interruption of service.

• Preferred Experience:

o 1 year of Customer Contact Center Experience in the Pharmaceuticals industry.

• Therapeutic area experience

• Travel requirements:

• This job requires you live within 90 miles of the East Hanover, NJ or Tempe, AZ site of Novartis

• Proximity and ability to commute to work onsite in East Hanover, NJ or Tempe, AZ for occasional meetings or events. To be scheduled at the discretion of the business.
• When working from home, a quiet dedicated space with internet/WiFi service or the ability to obtain such service where the employee can work without interruption
• Ability to work the scheduled work hours, which generally will be a 9-hour shift with two paid rest breaks and an unpaid lunch break; Working schedule is either 8:00 am EST 5:00 pm EST/9:00 am 6:00 pm EST or 11:00 am EST 8:00 PM EST

• Ability to complete all calls once they have begun to ensure no interruption of service

• For Patient Support Center (PSC) Roles with a Dedicated Training Period: The individual hired for this role will be required to successfully complete initial training, including passing simulations and become certified to do the role

Novartis Compensation Summary:

The salary for this position is expected to range between $37,200, and $69,200 per year.

The final salary offered is determined based on factors like, but not limited to, relevant skills and experience, and upon joining Novartis will be reviewed periodically. Novartis may change the published salary range based on company and market factors.

Your compensation will include a performance-based cash incentive and, depending on the level of the role, eligibility to be considered for annual equity awards.

US-based eligible employees will receive a comprehensive benefits package that includes health, life and disability benefits, a 401(k) with company contribution and match, and a variety of other benefits. In addition, employees are eligible for a generous time off package including vacation, personal days, holidays and other leaves.

COVID-19 Vaccine Policy (customer-facing roles only): While Novartis does not require vaccination for COVID-19 or proof of a recent negative test result for COVID-19 at this time, employees working in customer-facing roles must adhere to and comply with customers (such as hospitals, physician offices, etc.) credentialing guidelines, which may require vaccination. As required by applicable law, Novartis will consider requests for reasonable accommodation for those unable to be vaccinated. This requirement is subject to applicable state and local laws and may not be applicable to employees working in certain jurisdictions. Please send accommodation requests to [e-mail]

EEO Statement:

The Novartis Group of Companies are Equal Opportunity Employers. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status.

Accessibility and reasonable accommodations

The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please send an e-mail to [e-mail] or call [phone] and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Salary Range
$37,200.00 - $69,200.00

Skills Desired
Customer Care, Customer Requirements, Customer Service, Customer Support, Finance, Installations (Computer Programs) (Inactive), Microsoft Access, Order Management, Physics, Product Lining, Product Management, Relationship Building, Sales, Salesforce (Software), Scheduler (Inactive)