Patient Coordinator

Great Expressions Dental Centers; Granbury (TX); On-site; USD 21,000 - 30,000; Full time

Job summary

Great Expressions is seeking a Patient Coordinator in Granbury, TX to greet patients, manage scheduling, and handle administrative tasks in a busy dental office.

You will maintain accurate patient records, verify insurance, and coordinate with dental staff to ensure smooth patient flow and exceptional service in a fast-paced environment.

Qualifications

• High school diploma or equivalent; healthcare admin cert is a plus.
• Proven experience as receptionist or customer service in healthcare.
• Excellent interpersonal and communication skills.
• Proficient with dental practice management software and MS Office.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy in records and financials.
• Knowledge of dental terminology, procedures, and insurance processes is desirable.

Responsibilities

• Greet patients and manage check-in/check-out processes.
• Schedule and confirm appointments, coordinating with staff.
• Maintain patient records and ensure confidentiality.
• Collect co-pays, deductibles, and handle basic billing inquiries.
• Verify insurance information and assist with claims coordination.
• Respond to patient inquiries via phone, email, or in person.
• Maintain reception area cleanliness and organization.

Skills

Customer service

Communication

Organizational skills

Dental software

Office applications

Attention to detail

Insurance knowledge

Education

High school diploma

Tools

Dental practice management software

Job description

As a Patient Coordinator, you will be the first point of contact for patients visiting or calling the dental office. Your primary responsibility is to provide exceptional customer service by greeting patients, scheduling appointments, managing patient records, and handling general administrative tasks. You will play a vital role in ensuring the smooth operation of the dental practice and maintaining a positive patient experience.

Responsibilities:

• Provide a warm and friendly welcome to patients as they arrive at the dental practice.
• Ensure a comfortable and inviting waiting area for patients.
• Maintain a professional and courteous demeanor when interacting with patients.
• Schedule appointments for patients, considering their preferences and the availability of dental staff.
• Confirm and remind patients about upcoming appointments via phone or other communication channels.
• Coordinate with dental staff to manage the appointment calendar efficiently.
• Collect and update patient information accurately, including personal details and medical history.
• Create and maintain patient records in the dental practice management system.
• Ensure patient records are kept confidential and comply with privacy regulations.
• Verify and update patient insurance information.
• Calculate and collect co-pays, deductibles, and other payments from patients.
• Process insurance claims and coordinate with insurance providers for billing inquiries or issues.
• Respond to patient inquiries via phone, email, or in person, providing information about dental services, appointment availability, and general practice policies.
• Provide clear instructions to patients regarding pre-appointment preparations, forms, and paperwork.
• Maintain the cleanliness and organization of the reception area.Coordinate with dental staff to ensure a smooth patient flow and optimize scheduling efficiency.
• Communicate effectively with dental hygienists, assistants, and dentists regarding patient arrivals, emergencies, or changes in scheduling.

Requirements:

• High school diploma or equivalent; additional education or certification in healthcare administration or related field is a plus.
• Proven experience as a receptionist or in a customer service role, preferably in a dental or healthcare setting.
• Excellent interpersonal and communication skills to interact with patients, colleagues, and third-party stakeholders.
• Proficient in using dental practice management software and general office applications (e.g., MS Office, email, appointment scheduling systems).
• Strong organizational and multitasking abilities to handle multiple priorities in a fast-paced environment.
• Attention to detail and accuracy in maintaining patient records and managing financial transactions.
• Knowledge of dental terminology, procedures, and insurance processes is desirable.

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