Patient Coordinator

Quantum Vision Centers; Godfrey (IL); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

Full Benefits

401k + Employer Matching

Paid Time Off (PTO) and Paid Holidays

Paid Maternity Leave

Competitive Base Pay

Employee Discounts

Job summary

Quantum Vision Centers in Godfrey, IL seeks a Patient Coordinator to be the first point of contact, handling check-in/out and basic administrative tasks. The role emphasizes excellent customer service and accurate payment processing.

You're expected to work full-time, with flexibility across morning to early evening hours, and to travel between local clinic locations as needed. Proficiency in MS Office and a client-friendly demeanor are essential.

Qualifications

• Minimum high school diploma or GED.
• At least 1 year of related experience or training.
• Strong customer service and communication skills.
• Proficiency in MS Office and basic clerical tasks.

Responsibilities

• Provide exceptional customer service during every patient encounter (in person or via phone).
• Answer phones promptly and courteously.
• Manage patient flow and maintain timely check-in/out processes.
• Collect payments and perform daily reconciliations.
• Perform general office duties as assigned by manager.

Skills

Customer service

Professionalism

Initiative

Team oriented

Time management

Reliability

Education

High School Diploma

GED

1 year related experience

Tools

Excel

Word

PowerPoint

Outlook

Job description

Company: Quantum Vision Centers

Job Title: Patient Coordinator

Location: Godfrey, IL

Pay: $16-18/hr DOE

Travel: Will float to Godfrey, IL, Maryville, IL and Glen Carbon, IL

Hours

• Full Time
• Our clinic is open Monday-Friday 8am-5:00pm; Saturday 8:00am-12:00pm
  • Your shifts will fall within these hours
  • You may need to work a little earlier and/or later as needed

Perks

• Full Benefits Package - Medical, Vision, Dental and Life Insurance
• 401k + Employer Matching
• Paid Time Off (PTO) and Paid Holidays
• Paid Maternity Leave
• Competitive Base Pay
• Employee Discounts

SUMMARY

A Patient Coordinator is trained to act as the first point of contact for our patients where they set the tone for the patient's visit through excellent patient care. This employee will also perform the necessary administrative responsibilities needed to create a smooth check-in/out experience for patients.

Essential Duties And Responsibilities

• Provide exceptional customer service during every patient encounter (in person or via phone). Display a professional attitude, greet patients promptly with a smile, and thank them when they leave
• Answer phones (both external and internal); assure prompt, courteous service at all times
• Practice urgency at all times with patients' time, as well as Doctor's time and schedule
• Manage patient flow in the office
• Knowledge of common fees charged for common visits and collect correct payments
• Complete daily reconciliations / close day / countdown cash drawer
• General office duties and cleaning to be assigned by manager

QUALIFICATIONS

• Ability to interact with all levels of employees in a courteous, professional manner at all times
• Desire to gain industry knowledge and training
• Demonstrates initiative in accomplishing practice goals
• Ability to grow, adapt, and accept change
• Consistently creating a positive work environment by being team-oriented and patient-focused
• Commitment to work over 40 hours to meet the needs of the business
• Reliable transportation that would allow employee to go to multiple work locations with minimal notice

EDUCATION AND/OR EXPERIENCE

• Minimum Required: High school diploma or general education degree (GED)
• Minimum Required: One year of related experience and/or training; or equivalent combination of education and experience

LICENSES AND CREDENTIALS

• Minimum Required: None

SYSTEMS AND TECHNOLOGY

• Proficient in Microsoft Excel, Word, PowerPoint, Outlook

PHYSICAL REQUIREMENTS

• This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25–50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity—including color, depth, peripheral vision, and the ability to adjust focus is required 100% of the time. Occasional driving or climbing may also be necessary.

EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.