Patient Concierge

Best Upon Request; Memphis (TN); On-site; USD 32,000 - 48,000; Full time

Job summary

Best Upon Request is seeking a Patient Concierge for our on-site healthcare client in Memphis. You will move across hospital areas, engage patients and families, and provide non-clinical support from admission through discharge and beyond.

You will arrange transportation, deliver comfort items, coordinate errands, and help with notary, banking, and delivery needs while adhering to HIPAA and company values.

Qualifications

• Customer service experience in fast-paced environments.
• Healthcare or hospitality background is a plus.
• Proficiency with CRM systems (Salesforce or similar) and Microsoft Office; familiarity with POS systems.
• Excellent communication skills; multilingual ability is a plus.

Responsibilities

• Rounding and engagement with patients and loved ones to provide warm, personal concierge services.
• Admission assistance such as booking travel, purchases, and coordinating needs.
• Bedside assistance including comfort items, restaurant deliveries, and errands.
• Handle concierge calls, wayfinding, complaints, and service recovery.
• Discharge and errands, transportation, and coordination of family needs.
• Support on-site events, tabling, and holiday activities.
• Collaborate with care teams and document interactions in real time.
• Follow HIPAA and protect confidential information at all times.

Skills

Customer service communicator

Detail-oriented

Organized

Self-accountable

Tools

Salesforce

CRM software

Microsoft Office

POS systems

Job description

Location: On site at a BEST healthcare client

Reports to: Patient Concierge Manager

FLSA Status: Non-Exempt

Schedule: 40 hours per week; Monday through Friday, 10:30 a.m. to 7 p.m. Schedule may include weekends and holidays based on client needs.

Position Summary

This position supports patients and families at BEST's healthcare client from admission through discharge and beyond. This is an active, on-the-move role: Patient Concierges round on designated areas of the hospital, engage patients and their loved ones, and provide BEST concierge services. Rounding areas may expand as the client's campus grows, including 24/7 units. As an extension of the care team, concierges anticipate non-clinical needs and make every interaction warm and personal, never transactional.

What You'll Do

• Rounding & Engagement — round on designated hospital areas, engaging patients and loved ones with warmth and positivity and providing services right where they are.
• Admission Assistance — book travel for guests, purchase special toiletries, retrieve forgotten items, and coordinate shipping.
• Bedside Assistance — offer comfort items, arrange restaurant delivery, mail retrieval, and special celebrations, and coordinate banking and notary services.
• Customer Service — answer and route concierge line calls appropriately, provide wayfinding, manage complaints and service recovery, and run lost and found.
• Discharge & Errands — arrange transportation, transfer belongings, coordinate family relocation support such as moving boxes and supplies, and use your own vehicle to pick up prescriptions and groceries, shop, and handle returns.
• Events & Outreach — support on-site events, tabling, and holiday gift wrapping.
• Care Team Collaboration — build relational equity with caregivers and employees daily and coordinate handoffs with Guest Services and partners.
• Documentation & Accountability — capture every interaction and service in detail and in real time while rounding, and own administrative tasks without prompting.
• Every Day — strictly follow HIPAA, protect confidential information and systems, adapt as tasks evolve, and live out BEST's core values: trustworthy, compassionate, resourceful, results-focused, and value-creating.

Why This Role Matters

When a loved one is in the hospital, everyday tasks can feel impossible. In BEST's patient surveys, 99 percent of patient customers agree the concierge made their hospital stay more pleasant and reduced their stress, and 99 percent say their overall experience improved. As a Patient Concierge, you are a calm, reassuring presence: taking non-clinical worries off patient families' plates, and off their care teams, so clinicians can focus on care, and patients can focus on healing.

Qualifications and Experience

• Personal Qualities — servant-hearted, compassionate, and humble, with a warm, positive presence that puts patients and families at ease and the emotional resilience to support them through difficult moments.
• Skills — an engaging communicator who builds rapport quickly; detail-oriented, organized, and self-accountable for documentation and administrative work; adaptable and solutions-minded as tasks evolve. Multilingual fluency preferred.
• Experience — at least one year in fast-paced customer service (three to five years preferred), with healthcare or hospitality experience a plus; comfortable with Salesforce or another CRM, Microsoft Office, and point-of-sale systems, with accurate data entry.
• Requirements — valid driver's license, reliable transportation, required vehicle insurance, and a satisfactory motor vehicle record; ability to pass a background check and drug screen; and ability to obtain client hospital badging and meet client health requirements (e.g., immunizations, TB screening) before and during employment.

About Best Upon Request

Great Place to Work-Certified eight years in a row, Best Upon Request Corporate, Inc. (BEST) is a growing, values-based, certified woman-owned company with 35 years in business creating life-enriching experiences for our clients and customers, team members, and community.

Headquartered in Cincinnati, Ohio, BEST is a national provider of concierge services as an employee benefit and as a patient amenity. Our concierge programs improve organizational culture by decreasing stress for employees and managing the non-clinical needs of patients, for clients spanning healthcare, finance, technology, insurance, consulting, manufacturing, and distribution.

BEST knows its greatest asset is our people. Our team can expect comprehensive total rewards focused on well-being, in a high-trust, highly collaborative environment where each team member can thrive.

Working Conditions

This fast-paced, emotionally demanding role keeps you on the move across campus and the community; the right candidate stays composed and adaptable. Must be able to stand and walk for most of the shift, drive regularly, and lift, carry, push, and pull up to 25 pounds regularly and up to 50 pounds occasionally.

BEST is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members.

This role description is not intended to include all possible accountabilities. All team members of Best Upon Request may be required to perform duties other than those listed in a role description.