Patient Communication Specialist - Team Lead

OneOncology; Hillmont (AL); On-site; USD 21,000 - 30,000; Full time

Job summary

Clearview Cancer Institute in north Alabama is seeking a Patient Communication Specialist to support Oncology scheduling and confirm patient appointments. You will also handle cancellations, reschedules, and no-show outreach to ensure a smooth patient experience.

You will work with the phone operations team, use the Intrado reminder system and Carespace portal, and perform clerical tasks while delivering friendly, professional service to patients and staff.

Qualifications

• High school diploma or equivalent.
• Experience in medical office setting preferred.
• 3-5 years minimum employed at CCI preferred.

Responsibilities

• Schedule and confirm patient appointments.
• Call patients who have no shows for their appointments and document per No Show Process.
• Call patients who have cancelled appointments via appointment reminder system (Intrado).
• Answer messages from patient portal and handle accordingly (Carespace).
• Answer telephones and direct calls to appropriate staff as needed.
• Receive and route messages and documents as needed.
• Operate office equipment and software applications as needed.
• Transmit information or documents via computer, mail, or fax.

Skills

Telephone etiquette

Organized

Detail oriented

Multitasking

Professional communication

Patient referrals

Education

High school diploma

Tools

Intrado

Carespace

Job description

Clearview Cancer Institute is north Alabama's leading cancer treatment facility. For over 30 years Clearview Cancer Institute has provided leading-edge treatment and compassionate care to those diagnosed with cancer or blood disorders. Clearview offers every service and amenity needed in an outpatient setting and our dedication to research and involvement in Phase I-IV clinical trials gives our patients the opportunity to receive potentially life-saving treatment options.Why Join Us? We are looking for talented and highly-motivated individuals who demonstrate a natural desire to support the meaningful work of community oncologists and the patients we serve.Job Description:Job PurposeThe Patient Communication Specialist supports Oncology Specialties scheduling and confirming patient appointments. Other duties include confirming, cancelling, and rescheduling appointments.Essential Job FunctionsResponsibilities include but are not limited to:Schedule and confirm patient appointments.Call patients who have no showed for their appointments and document appropriately following CCI No Show ProcessCall patient who have cancelled appointments via appointment reminder system (Intrado)Answer messages from patient portal and handle accordingly (Carepsace)Answer telephones and direct calls to appropriate staff.as neededReceive and route messages and documents as needed.Perform various clerical and administrative functions as needed.Operate office equipment such as voicemail messaging, word processing equipment, spreadsheet, and other software applications as needed to do work assigned.Transmit information or documents as needed using computer, mail, or fax.Team Lead will mentor our entire Phone Operations Department and be active in training new hires.Team Lead provides support to the department by using their experience and expertise to field and answer questions from colleagues.Other duties as assigned.QualificationsExcellent telephone etiquette skills.Must be organized and detail oriented.Must be able to prioritize phone calls and multitask.Must be able to complete new patient referrals in a timely manner.Must be professional, polite, and friendly.Team Lead must consistently exemplify CCI’s values and support our mission through extraordinary work quality and focusing on our patient experience.Education/ExperienceMust have a high school diploma or equivalent.Experience in medical office setting preferred.Must have been employed at CCI 3-5 years minimumWorking conditionsThis position requires working in an office environment in a clinical facility. This position deals largely with the public so patience and a pleasant personality are important.Physical requirementsThis job requires sitting at a desk and answering phone calls for up to eight hours a day.Direct ReportsThis position is not a supervisor position.