Patient Care Technician

Mindful Health Solutions; Cameron Park (CA); On-site; USD 30,307 - 33,062; Full time

Benefits offered by this job

Company-paid training in TMS/Esketamin

No weekends

7 paid holidays + float holiday

PTO accrual

Benefits for full-time

Hands-on patient care

Job summary

Mindful Health Solutions is seeking a Patient Care Technician to join a high-volume medical office. You will deliver compassionate patient care, support TMS/Esketamine treatments, and handle administrative tasks including scheduling, insurance verification, and patient check-in/out.

This full-time role involves 33–40 hours per week, typically Monday–Friday, 8am–6pm, with no weekend work and a competitive PTO/holiday program. Training in TMS/Esketamine is provided.

Qualifications

• Deliver exceptional customer service focusing on prospective patients and strong phone presence.
• Demonstrate multitasking and meticulous attention to detail.
• Proficiency in MS Word and Excel and solid data entry skills.
• Uphold confidentiality and HIPAA compliance.

Responsibilities

• Ensure HIPAA compliance and patient confidentiality.
• Provide compassionate patient care and build trust with patients facing mental health challenges.
• Perform TMS treatments following physician protocols and document sessions.
• Manage schedules, demographics, and insurance information.
• Collect deductibles and co-pays from patients.
• Handle phone lines and email inquiries from current and prospective patients.
• Scan documents and maintain EMR record integrity.

Skills

Customer service

Phone presence

Multitasking

Data entry

Communication skills

Education

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

About The Role

Working in a high-volume medical office, the Patient Care Technician provides friendly customer service while administering interventional mental health treatments that can include Transcranial Magnetic Stimulation (TMS), Esketamine and IV Ketamine therapies. In addition, Patient Care Technicians are responsible for contributing to all administrative aspects of the practice, including but not limited to scheduling, insurance verification, collections management and patient check in/check out.

Schedule

Full time position (33-40 hr) available M-F 8am-6pm

Benefits

• Company-paid training and certification in TMS and Esketamine administration (training and certification must be successfully completed within 3 months of hire date).
• No weekends
• 7 paid holidays + 1 Float Holiday per year.
• Competitive Paid Time Off (PTO) accrual structure.
• Employee Benefits available to Full-Time team members.
• Hands-on patient care with no exposure to needles or blood.

Responsibilities

• Ensure compliance with HIPAA and confidentiality regulations.
• Provide compassionate patient care, building trust and rapport, especially with patients facing mental health challenges like depression and anxiety.
• Perform TMS treatments following physician protocols; setup, monitor, and document sessions to optimize patient comfort and treatment efficacy.
• Address and resolve issues related to patient comfort, coil contact, and TMS system setup during treatments.
• Administer psychiatric rating scales and provide guidance to patients on completing them accurately.
• Maintain accurate schedules, patient demographics, and insurance information.
• Collect deductibles, co-insurance, and co-pays from patients.
• Manage multiple phone lines and respond to email inquiries from current and prospective patients promptly.
• Scan medical documents and ensure the integrity of records in Electronic Medical Records software.

Qualifications

• Deliver exceptional customer service to prospective patients, ensuring a superior experience. Strong customer service acumen and a confident phone presence are essential.
• Current Basic Life Support (BLS) certification required; must be maintained throughout employment.
• Excel in multitasking with meticulous attention to detail, consistently bringing tasks to successful completion.
• Proficiency in Microsoft Word and Excel, coupled with robust computer and data entry skills, is mandatory.
• Demonstrate outstanding written, verbal, and organizational abilities.
• Foster excellent communication and collaborate effectively within a team environment.
• Engage professionally with current and potential patients, clinic staff, physicians, and support departments.
• Uphold office standards for professional appearance and conduct, with a keen focus on patient confidentiality and sound judgment.
• Preferably hold an Associate’s or Bachelor’s degree; however, candidates with experience in patient care, medical offices, or customer service will receive strong consideration.

Pay range

$22.00 to $24.00 per hour. This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Actual pay will be adjusted based on an individual's skills, experience, education, and other job-related factors permitted by law. The employee may be eligible for bonuses and other forms of compensation.