Patient Care Technician

Mindful Health Solutions; Austin (TX); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Company-paid training and certs in TMS

7 paid holidays + 1 float holiday

Competitive PTO accrual

Full-time employee benefits

Hands-on patient care with no needles

Job summary

Mindful Health Solutions is seeking a Patient Care Technician for a high-volume medical office. You will deliver compassionate patient care, support TMS, Esketamine, and IV ketamine treatments, and handle scheduling, insurance checks, and billing tasks.

The role includes company-paid training and certification, benefits for full-time staff, and holidays. Strong communication and confidentiality are essential to support patients with depression and anxiety.

Qualifications

• Deliver exceptional customer service to prospective patients in a medical office setting.
• Current Basic Life Support (BLS)/CPR certification is required and must be valid at start.

Responsibilities

• Ensure HIPAA compliance and patient confidentiality.
• Perform TMS treatments following physician protocols; set up, monitor, and document sessions.
• Collect deductibles, co-insurance, and co-pays from patients.
• Manage multiple phone lines and respond to emails from patients and prospects.
• Scan medical documents and maintain records in EMR.

Skills

Customer service

BLS/CPR

Multitasking

MS Word

MS Excel

Data entry

Communication

Education

Associate’s or Bachelor’s degree preferred

Tools

Electronic Medical Records (EMR)

Job description

Working in a high-volume medical office, the Patient Care Technician provides friendly customer service while administering interventional mental health treatments that can include Transcranial Magnetic Stimulation (TMS), Esketamine and IV Ketamine therapies. In addition, Patient Care Technicians are responsible for contributing to all administrative aspects of the practice, including but not limited to scheduling, insurance verification, collections management and patient check in/check out.

• Company-paid training and certification in TMS and Esketamine administration (training and certification must be successfully completed within 3 months of hire date).
• 7 paid holidays + 1 Float Holiday per year.
• Competitive Paid Time Off (PTO) accrual structure.
• Employee Benefits available to Full-Time team members.
• Hands-on patient care with no exposure to needles or blood.

Responsibilities

• Ensure compliance with HIPAA and confidentiality regulations.
• Provide compassionate patient care, building trust and rapport, especially with patients facing mental health challenges like depression and anxiety.
• Perform TMS treatments following physician protocols; setup, monitor, and document sessions to optimize patient comfort and treatment efficacy.
• Address and resolve issues related to patient comfort, coil contact, and TMS system setup during treatments.
• Administer psychiatric rating scales and provide guidance to patients on completing them accurately.
• Maintain accurate schedules, patient demographics, and insurance information.
• Collect deductibles, co-insurance, and co-pays from patients.
• Manage multiple phone lines and respond to email inquiries from current and prospective patients promptly.
• Scan medical documents and ensure the integrity of records in Electronic Medical Records software.

Qualifications

• Deliver exceptional customer service to prospective patients, ensuring a superior experience. Strong customer service acumen and a confident phone presence are essential.
• Current Basic Life Support (BLS)/CPR certification is required and must be obtained prior to the employee's start date. Certification must be maintained throughout employment.
• Excel in multitasking with meticulous attention to detail, consistently bringing tasks to successful completion.
• Proficiency in Microsoft Word and Excel, coupled with robust computer and data entry skills, is mandatory.
• Demonstrate outstanding written, verbal, and organizational abilities.
• Foster excellent communication and collaborate effectively within a team environment.
• Engage professionally with current and potential patients, clinic staff, physicians, and support departments.
• Uphold office standards for professional appearance and conduct, with a keen focus on patient confidentiality and sound judgment.
• Preferably hold an Associate’s or Bachelor’s degree; however, candidates with experience in patient care, medical offices, or customer service will receive strong consideration.

Pay range: $22.00 to $2 3 .00 per hour. This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Actual pay will be adjusted based on an individual's skills, experience, education, and other job-related factors permitted by law. The employee may be eligible for bonuses and other forms of compensation.

About Mindful Health Solutions: Mindful Health Solutions is a leading interventional psychiatry provider for individuals living with treatment-resistant depression and other psychiatric conditions. Our services include Transcranial Magnetic Stimulation (TMS), SPRAVATO® (esketamine), IV ketamine therapy, medication management, and other emerging psychiatric treatments.

In 2026, Mindful Health Solutions entered an exciting new chapter by joining Radial, a pioneer in brain medicine specializing in advanced mental health treatments. Radial's innovative treatment offerings include TMS, SPRAVATO® (esketamine), PRISM for PTSD, and other at-home treatment technologies. Together, Mindful Health Solutions and Radial are bringing together complementary expertise and resources with a shared focus on expanding access to innovative, evidence-based mental health care.

Today, our growing network includes 27clinics and more than 100 clinicians dedicated to providing access to advanced psychiatric treatments. As part of the Radial organization, employees can join a rapidly evolving company at the forefront of brain medicine and interventional psychiatry.

This is an exciting time to join our team as we expand our reach, strengthen our capabilities, and work toward transforming the way complex mental health conditions are treated.

Come join our team and help build the future of interventional psychiatry!