Patient Care Specialist

Össur; Virginia (MN); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

401(k) plan

8 paid holidays

13 vacation days

2 volunteer days

8 sick days

Job summary

ForMotion is seeking a Patient Care Specialist to deliver excellent patient experiences and support clinic operations in orthotics and prosthetics care. You will greet patients, register, document charts, and assist clinical staff while maintaining records in the EMR and ensuring insurance and billing details are accurate.

The role emphasizes administrative efficiency, triage and scheduling, and collaboration across clinic teams to support timely delivery of patient devices and services.

Qualifications

• High school diploma or GED equivalent is required.
• Experience using Microsoft Office.
• 1-2 years of healthcare and medical office experience preferred using EMR systems or equivalent skill set.

Responsibilities

• Answer calls and route inquiries to appropriate personnel.
• Schedule appointments and update patient demographics in EMR.
• Obtain insurance cards and scan documents into EMR.
• Maintain patient records per company policies.
• Assist in payer prior authorizations if required.
• Support multiple clinics in a market or region.
• Provide administrative support to the practice.
• Strive for a paperless environment using tech processes.
• Assist marketing efforts to build local referral relationships.
• Maintain professional relationships with patients and staff.

Skills

Microsoft Office

Customer service

Education

High school diploma or GED

Tools

EMR systems

Job description

About Us

ForMotion is a global network of Orthotic and Prosthetic Patient Care clinics, focused on providing world-class, compassionate care for patients with mobility challenges. Our clinic is part of the ForMotion global network of Patient Care clinics owned by Embla Medical, which also owns Össur, a leading global provider of prosthetics and bracing and supports solutions; Fior & Gentz, an innovative developer of neuro orthotics; and College Park, creators of custom-built prosthetic solutions for people of all activity levels. We are dedicated to providing the best possible care to our patients to help them live Life Without Limitations.

About the Role

The Patient Care Specialist (PCS) facilitates an excellent patient experience and supports clinic operations based on expert or specialized knowledge for the assigned prosthetics and/or orthotics medical practice. Primary responsibilities include greeting and registering patients, compiling complete chart documentation, and supporting clinical and technical staff.

What You’ll Do

Answers the telephone and either responds to inquiry, directs caller to appropriate personnel, or initiates a triage email for response by clinical personnel.

Schedules appointments, verifies and updates patient demographics, referral source and insurance information in the Electronic Medical Record (EMR).

Obtains copies of insurance cards, drivers' licenses and other documentation from referral sources and scans relevant items into the EMR.

Maintains complete patient records in the EMR per company policies.

Initiates documentation requests from physicians and other healthcare providers and ensures information is included as part of the patient's medical record prior to product delivery and claim submission.

Verifies patient insurance benefits, relays information on relevant payment and billing/collection policies and collects patient responsibility payments.

Maintains and actively manages Work-In-Progress (WIP) to ensure timely and accurate delivery of patient devices in accordance with clinical timelines and service standards.

Maintains a clean, orderly and safe environment for patients and visitors.

Follows infection control/safety procedures by adhering to applicable guidelines.

Takes patient height, weight and reviews relevant medical history with patient.

Prepares treatment rooms and patient care areas.

Provides administrative support to the practice as needed.

Strives for a paperless work environment and full-utilization of technology-based processes to drive operational efficiencies.

Assists in marketing efforts to build relationships with local referral sources.

Maintains professional relationships with patients, referral sources, clinical and non-clinical employees.

Maintains product and administrative technical knowledge by actively participating in ongoing training and development courses.

Carries out analysis of administrative support needs based on current clinic work in progress knowledge.

May obtain prior authorization as required by payer.

May assist in manually pricing items, based on insurance guidelines.

May support more than one clinic in a market or region.

Performs other duties as assigned.

Who You Are

High school diploma or GED equivalent is required.

Experience using Microsoft Office.

1-2 years of healthcare and medical office experience preferred using EMR systems or equivalent skill set.

Why You’ll Feel Good Working Here

We believe people do their best work when they feel good—personally and professionally. That’s why we offer:

• A culture rooted in trust, empathy, and Nordic-inspired flat hierarchies
• Tailored onboarding and a buddy system to help you feel at home from day one
• Continuous learning through e-learning, training, and language courses
• A “you” culture where everyone—from interns to executives—is treated with respect

Competitive Compensation Packages

• Medical, Dental, and Vision Benefits
• 401(k) Retirement Plan with employer matching contribution
• 8 paid holidays
• 13 vacation days, birthday and two (2) volunteer day
• 8 sick days within your first year of employment
• Paid Parental Bonding

Physical Requirements: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach/pull with hands and arms, bend and squat.

ForMotion is a global network of Orthotic & Prosthetic patient care clinics. While each practice is unique, with clinical freedom and flexibility to make the right decisions based on the patient’s needs, we are equally aligned in our commitment to improve people’s mobility. You will be joining an organization that is directly transforming prosthetics care, through improving access to the world’s most groundbreaking prosthetic innovations, while delivering exceptional care above all other measures. ForMotion is part of the Embla Medical family, which includes Össur, who have been product innovators and industry leaders for over 50 years.

If you experience any technical issues, please contact: [e-mail]

Equal Opportunity Employment

Embla Medical is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available individual in every job. Embla Medical's equal opportunity policy prohibits all discrimination (based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical disability, mental disability, military service, pregnancy, child birth or related medical condition, actual or perceived sexual orientation, or any other consideration made unlawful by local laws around the world). Embla Medical is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all individuals involved in the operations of Embla Medical and prohibits discrimination by any employee of Embla Medical, including supervisors and co-workers.