Patient Care Specialist

Millennium Physician Group; Austin (TX); On-site; USD 25,000 - 37,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(K) Matching

Paid Time Off

Job summary

Millennium Physician Group is seeking a Patient Care Specialist to provide front-line administrative support in a medical office. You will greet patients, register them, verify demographics and insurance, collect payments, and document accurately in the EHR.

You’ll work under supervision to maintain a smooth patient experience. Responsibilities include coordinating scheduling, assisting with referrals, and ensuring privacy compliance.

Qualifications

• High school diploma or GED required.
• 1+ year of clerical, customer service, or healthcare office experience preferred.
• Basic knowledge of EHR systems and Microsoft Office.
• Strong attention to detail and time-management skills.
• Adheres to HIPAA and privacy standards.

Responsibilities

• Greets, registers, and checks in patients in the EHR.
• Collects copayments following standard cash-handling procedures.
• Verifies insurance eligibility and obtains authorizations.
• Maintains patient confidentiality and HIPAA compliance.
• Schedules appointments and coordinates with clinical staff.

Skills

Patient registration

Customer service

HIPAA knowledge

Attention to detail

Education

High school diploma or GED

Tools

EHR systems

Microsoft Office

Job description

Job Description Summary

We are excited to announce an opening for Patient Care Specialist. The Patient Care Specialist provides essential front-line administrative and clerical support within the medical office. This role is responsible for greeting and registering patients, verifying demographic and insurance information, collecting payments, and maintaining accurate documentation within the electronic health record (EHR). The Specialist I upholds patient confidentiality and follows all HIPAA, privacy, and compliance standards while working under close supervision to ensure a professional and efficient patient experience.

How will you make an impact & Requirements

Key Responsibilities:

• Greets, registers, and checks in patients, ensuring all demographic, insurance, consent, and contactinformation is accurate and current in the EHR.
• Collects and processes copayments following standard cash-handling and reconciliation procedures.
• Verifies insurance eligibility, obtains required authorizations, and documents verification resultsaccurately in the patient record.
• Provides clear explanations of check-in processes, insurance requirements, and payment expectations.
• Answers and routes phone calls, schedules or reschedules appointments, and maintains dailyappointment schedules while communicating adjustments to clinical staff.
• Processes urgent specialist referrals, appointment ticklers, and medical record release requests in atimely and accurate manner.
• Performs clerical and administrative tasks including filing, faxing, scanning, and uploading documentsinto the EHR.
• Reviews patient accounts for outstanding balances or documentation errors and partners with billingto resolve discrepancies.
• Maintains full HIPAA and privacy compliance by safeguarding patient information, properly managingdocumentation, and limiting access to authorized users only.
• Identifies and reports potential privacy breaches, compliance risks, or billing concerns promptlyaccording to established protocols.
• Prepares, routes, and manages medical documentation to ensure completeness, confidentiality, andaccuracy.
• Provides professional, courteous customer service and maintains composure during high-volume orchallenging situations.
• Coordinates scheduling across multiple providers, departments, or specialties to support efficientpatient flow.
• Audits patient charts, registration data, and referral documentation to identify and correct complianceor process issues.
• Participates in mandatory training programs related to compliance, privacy, workflow changes, and patient experience.
• Supports the Practice Manager and care team with assigned administrative tasks.
• Participates in departmental audits, workflow redesign initiatives, and implementation of new systemsor technologies.
• Prepares and distributes operational reports related to scheduling efficiency, registration accuracy, orservice metrics.
• Demonstrates excellent guest service to internal team members and patients.
• Performs other related duties as assigned.

Requirements

• High school diploma or General Education Degree (GED).
• 1+ year of experience in clerical, customer service, or healthcare office settings preferred.
• Basic knowledge of EHR systems and Microsoft Office applications preferred.
• Strong attention to detail, interpersonal communication, and time-management skills.
• Demonstrated professionalism and commitment to patient confidentiality.
• Demonstrates empathy and professionalism when interacting with patients and families.
• Adheres to HIPAA and privacy standards in all communications and record handling.
• Consistently meets expectations, follows direction, and maintains punctuality.
• Adjusts to changing workflows and patient volume with composure and teamwork.
• Ability to work independently in a fast-paced, cross-functional environment.

About Millennium Physician Group:

Formed in 2008 and headquartered in Fort Myers, Florida, with offices in Florida, North Carolina, Georgia, and Texas, Millennium Healthcare is the largest independent physician group in the state of Florida and one of the largest in the United States. At Millennium Physician Group, our employees are the foundation of our success. Our promise is to provide you with the tools to do your job successfully, as well as providing a team atmosphere that empowers you to seek better ways to deliver care to our patients and their families. We also promise to care for you as an individual and help you grow in your role.

What We Offer:

• Health, Dental, and Vision Insurance
• 401(K) Retirement Plan with Matching
• Employer-Paid Life Insurance Short & Long-Term Disability
• Paid Time Off, Floating Holidays, and Paid Major Holidays
• Employee Assistance Program (EAP)

Compensation Range:

$18.00

to

$27.00

The anticipated base salary range represents the Company's good-faith estimate of the compensation it reasonably expects to pay for this position at the time of posting. Actual compensation will be determined based on factors including experience, skills, qualifications, geographic location, internal equity, and business needs.