Patient Care Coordinator Supervisor

The Lake Erie College Of Osteopathic Medicine; Millcreek Township (PA); On-site; USD 55,000 - 75,000; Full time

Job summary

The Lake Erie College of Osteopathic Medicine (LECOM) in Pennsylvania seeks a Patient Care Coordinator Supervisor to oversee PCCs, manage scheduling, patient relations, payments, adherence to policies, and daily operations to ensure high-quality care within budget.

You will recruit and train PCCs, supervise performance evaluations, coordinate axiUm usage, and collaborate with preceptors and students to maintain patient flow and efficient clinic operations.

Qualifications

• Knowledge of dentistry including ADA codes, insurance, dental billing and collections.
• Experience with scheduling, patient relations, and front-office operations.
• Experience in dental education or academic clinics is a plus.

Responsibilities

• Oversee PCCs and supervise daily patient care coordination.
• Manage scheduling, patient payments, and policy adherence.
• Participate in hiring, training, and evaluating PCC staff.
• Monitor timekeeping and performance evaluations.
• Ensure compliance with HIPAA, FERPA, OSHA, and safety protocols.
• Coordinate with preceptors and students to maintain patient flow.
• Advise on axiUm usage and generate daily reports.
• Protect finances and sensitive information.

Skills

Dentistry knowledge

Employee supervision

Patient relations

Budget management

Regulatory compliance (HIPAA/FERPA)

Effective communication

Scheduling and time management

Education

AS or BS/BA in healthcare administration or related field

Tools

axiUm scheduling

Dexis X-ray program

Dental practice software

Job description

JOB SUMMARY

The Patient Care Coordinator Supervisor combines knowledge of dental practice and dental education with employee management and administrative skills. The Supervisor oversees the Patient Care Coordinators (PCC’s) and is responsible for maintaining a high standard of patient care that runs smoothly and efficiently while staying within budget.

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES

• Maintain the vision of the LECOM SDM so to educate dental students and provide quality patient care;
• Oversee all scheduling, patient relations, patient payments, adherence to policies and procedures, and supervision of PCC’s and their duties;
• Management of PCC’s in the clinical areas, as well as, provide coverage as a PCC to the practice when needed;
• Participate in hiring of PCC’s, assign duties/group practice, orient and train new PCC’s;
• Monitor timekeeping for PCC’s, complete performance evaluations and progressive discipline forms;
• Assist in development and implementation of training programs as needed for PCC’s;
• Instruct and oversee PCC’s on axiUm scheduling and producing daily reports;
• Coordinate inventory level needs of clinics with the Dispensary Supervisor;
• Work with PCC’s to problem-solve daily challenges of scheduling, collections, and inventory control;
• Ensure compliance with state and federal regulations and safety protocols, at the practice level;
• Guard money, checks, credit cards, and insurance information;
• Monitor axiUm with proper protocols as directed by the Office of the CFO;
• Oversee communication and daily operations from PCC’s to all stakeholders;
• Work in conjunction with the preceptors and students to maintain patient flow;
• Advance the learning of students in front office business operations, as well as yourself and your team;
• Contribute to overall student success and participate in student events, including, but not limited to White Coat Ceremony and Commencement;
• Work during the hours assigned, for student instruction and clinical development;
• Attend meetings approved by SDM that require advancement of your profession; and
• Other duties as needed /assigned by the supervisors and/or designee to maintain efficient and effective daily operations.
• Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction;
• Participate in scholarly activity so to enrich and broaden the student learning experience;
• Commit to being a representative of LECOM by being actively involved in the community, including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach; and
• Accept other duties needed/assigned for the practice needs.

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

• Knowledge of dentistry including ADA codes, insurance, dental billing, and collections;
• Knowledge of axiUm or other dental practice software;
• Knowledge of Dexis X-ray program, with ability to communicate radiographs to other sources within and outside the LECOM-SDM;
• Knowledge of HIPAA and FERPA and the ability to maintain confidentiality of work-related information and materials;
• Knowledge of OSHA and ability to follow safety guidelines;
• Financial skills needed to balance EOD, EOM, and yearly reports;
• Ability to foster a positive environment while managing multiple PCC’s;
• Ability to troubleshoot and correct problems and errors by PCC’s and to model and teach appropriate behaviors;
• Ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect by following EEO rules and regulations;
• Ability to assess and prioritize multiple tasks and demands and to work effectively under pressure in a fast-paced environment;
• Effective communication skills, both written and verbal, utilizing tact and diplomacy;
• Organizational and planning skills, including attention to detail and follow-through;
• Strong computer literacy and accurate data entry skills;
• Confidence in handling ambiguity and fluid situations with the ability to employ common sense and pragmatism;
• Ability to work with individuals at all levels in the organization and throw equal enthusiasm behind the more routine, hands-on activities, as well as those requiring a higher profile;
• Ability to establish and maintain effective working relationships;
• Responsibility and accountability to report to work as scheduled, ready to devote full attention and energy to the important work of LECOM;
• Ability to accept work directives from managers and supervisors in a respectful and cooperative manner;
• Ability to devote full attention and energy to the important work of LECOM in a timely fashion; and
• Flexibility to accept other duties that are deemed necessary for practice operations and as assigned for the Institution’s needs.

MINIMUM QUALIFICATIONS

Education and experience equivalent to: a college degree (AS or BS/BA) with three to five (3 - 5) years’ experience in a similar job responsibility required. Computer experience in the dental field to allow for axiUm or related computer program entry preferred. Demonstrated knowledge in patient relations, scheduling, bookkeeping, ADA coding, insurance filing, and reimbursement.

The Lake Erie College of Osteopathic Medicine offers challenging, enjoyable, and rewarding positions as faculty and staff at our campuses in Erie and Greensburg, Pennsylvania; Elmira, New York; and Bradenton, Florida.

Each employee contributes directly to LECOM’s growth and success and takes pride in being a member of the LECOM family. Employees embrace the osteopathic principles of compassionate and caring primary health care and serve as professional role models for LECOM students.

We are very excited to welcome you to our vibrant and engaging work culture, where you can grow, develop, and share your talents. We look forward to your personal contribution to LECOM’s mission of excellence in education, research, clinical care, and community service. You will find that we provide a highly productive and energetic workplace, with unlimited opportunities for personal satisfaction and career advancement. We are confident that you will agree that LECOM is a great place to work!

LECOM offers competitive wages and benefits. EEO/AA/M/F/Vets/Disabled

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