Patient Care Coordinator

Confluent Health; West Chatsworth (CA); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Parental Leave Benefits

401(k) with employer matching up to 4%

Structured onboarding with development

Growth opportunities

Team collaboration

Job summary

Progressive Physical Therapy in Chatsworth, part of Confluent Health, is hiring a Full Time Front Desk Medical Receptionist. You will be the warm, professional first point of contact for patients, visitors, and referral sources, handling check-in/out, scheduling, insurance verification, and phone calls.

You’ll manage patient flow with attention to privacy and HIPAA standards, learn EMR navigation, assist with basic payments, and grow with a supportive team that values clear communication and

Qualifications

• High School Diploma or GED required.
• 1+ year of customer-facing or patient-facing experience.
• Ability to multitask and stay organized.
• Comfortable communicating on the phone with professionalism.
• Basic computer proficiency and willingness to learn scheduling software.
• No prior medical experience required; training provided on EMR and workflows.

Responsibilities

• Create a welcoming, professional first impression for patients, visitors, and referral sources.
• Manage front desk operations including check-in/out, scheduling, insurance verification, and calls.
• Review and follow up on referrals, update patient records, explain next steps.
• Maintain patient flow, confirm appointments, manage waitlists, and process cancellations.
• Collect copays and payments accurately and perform basic payment reconciliation.
• Protect patient privacy and uphold HIPAA standards in all front desk interactions.

Skills

Customer-facing

Communication skills

Organization

Basic computer skills

Education

High School Diploma or GED

Tools

Scheduling software

EMR navigation

Job description

Progressive Physical Therapy, a member of the Confluent Health family, is looking for a Full Time Front Desk Medical Receptionist to join our Chatsworthteam!

At Confluent Health and our family of affiliated brands, Care Coordinators are the heartbeat of the clinic. They are the first voice a patient hears and the first face they see. You set the tone for the entire patient experience: organized, warm, and professional from the very first call through every visit. This is a fast-paced, multi-tasking role where no two days look the same, and where your ability to stay calm, follow through, and take ownership makes a direct impact on patients and the clinical team.

What we offer:

• Health, Dental, and Vision Insurance


• Paid Time Off


• Family Building and Parental Leave Benefits


• 401(k) with employer matching up to 4%


• Structured onboarding with a 30/60/90-day development plan and ongoing support from clinic leadership


• Clear growth pathways; many of our front desk team members have advanced into clinic management, operations, and leadership roles


• A collaborative team culture where no one is left on an island; you'll have access to leadership and a built-in buddy system across clinic locations

Responsibilities

• Create a welcoming, professional first impression for patients, visitors, and referral sources


• Manage front desk operations including patient check-in, check-out, scheduling, insurance verification/authorization, and phone calls


• Review, schedule, and follow up on incoming referrals by gathering information, creating or updating patient records, and helping patients understand next steps


• Keep patient flow and schedules moving by confirming appointments, working waitlists, filling cancellations, and following up with patients who need future visits


• Collect copays, balances, and other patient payments accurately and professionally, including basic payment tracking or reconciliation when needed


• Protect patient privacy and uphold HIPAA standards in all front desk interactions and documentation

Qualifications

• High School Diploma or GED required


• 1+ year of experience in a customer-facing or patient-facing role, this could include retail, hospitality, call center, medical reception, or any setting where you regularly interacted with the public in person or over the phone


• Demonstrated ability to manage multiple tasks at once while staying organized and detail-oriented


• Comfortable and confident communicating on the phone, including handling upset or frustrated callers with patience and professionalism


• Basic computer proficiency: comfortable learning new systems, navigating scheduling software, sending emails, and working in spreadsheets


• No prior medical experience required — we provide comprehensive training including EMR navigation, insurance fundamentals, scheduling workflows, and phone etiquette

About

Compensation: $19-$20/HR

Confluent Health, LLC and its affiliates areequal opportunity employers committed to building a diverse and inclusive workforce. We do not discriminate based on race, color, religion, sex, sexual orientation, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, national origin,marital status,age, disability, veteran status, or other applicable legally protected characteristics.If you need assistance or would like to request an accommodation due to a disability, please contact us at [e-mail].