Patient Care Coordinator

MLM Hearing, LLC; Ventura (CA); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Life insurance

Disability benefits

Job summary

Acoustic Hearing Aids by Beltone in Ventura and Thousand Oaks, CA is seeking a Patient Care Coordinator to greet patients, manage scheduling and patient flow, and support insurance and billing tasks. The role requires a strong service mindset and the ability to work across two locations.

The PCC will coordinate with clinic and home office teams, assist with outreach and retention efforts, and help ensure a smooth, welcoming patient experience at both sites.

Qualifications

• Minimum 10 years of medical office management experience.
• Experience with front desk in the hearing industry is a plus.
• High school diploma or GED.

Responsibilities

• Greet and screen patients to determine support needs.
• Answer questions about services and promotions.
• Schedule appointments and manage daily office tasks.
• Handle insurance verification, billing, and patient records.
• Coordinate with clinic and home office teams.
• Assist with marketing, events, outreach, and patient retention.
• Open/close the office daily and maintain reception area.

Skills

Bilingual Spanish

Strong computer skills

Excellent communication

Customer service

Organizational skills

Multi-tasking

Attention to detail

Education

High school diploma or GED

Tools

Word processing software

Database software

Job description

• Bilingual (Spanish)

Step into a meaningful medical office role where every interaction matters!!

Join us as a Patient Care Coordinator at Acoustic Hearing Aids by Beltone in Ventura and Thousand Oaks, California!

The Patient Care Coordinator (PCC) is the welcoming face of our clinic, creating a positive experience for our patients. This role focuses on managing the clinic, building patient relationships, understanding patients hearing needs, and ensuring a smooth flow for a thriving growing practice.

What You’ll Do

• Greet and screen patients to determine how we can best support them
• Answer questions about services and promotions
• Spot potential leads and keep patient flow running smoothly
• Manage scheduling, daily office tasks, and financial and administrative duties
• Handle insurance verification, inventory, and patient records
• Partner with clinic and home office teams to support operations
• Assist with marketing efforts, events, outreach, and patient retention activities

Who Thrives in This Role

• Eager learners whose career is centered around working in a medical practice
• Strong multi-taskers with solid problem-solving skills
• Punctual, reliable professionals
• Individuals who genuinely love helping others in the medical industry while running a thriving practice

Why It’s Rewarding

You’re not just managing an office, you’re making a meaningful difference by helping patients feel supported, understood, and cared for throughout their journey to better hearing health.

Job Type: Full Time, Monday - Friday, No Weekends

Location: Ventura, CA. - 3 days & Thousand Oaks, CA. - 2 days.

Must be able to work at both locations

Compensation: $19.00 - $21.00 per hour

• Pay is commensurate with experience and qualifications
• Monthly Bonus Opportunities

Essential Duties and Responsibilities

• Provide the first contact for patients who call or come in to schedule an appointment or inquire about our services.
• Screen calls, identify better hearing candidates and facilitate excellent service by providing the information necessary to secure an appointment.
• Schedule and confirm appointments and conduct outbound retention calls to patients.
• Coordinate provider’s schedule and ensure the smooth and efficient flow of patient care while in the office.
• Check patients in and out, collect and record payments, track revenue and accounting activities to include: end of day close, bank deposits, posting of charges, entering invoices, payments and insurance claim processing.
• Maintain all daily, weekly and monthly reports and tracking documents. Respond to home office requests in a timely manner.
• Verify patient information, billing/insurance data, collect and process documentation and maintain patient charts to include the filing of all patient records.
• Work with insurance and workers compensation agencies to facilitate authorizations and benefit verification.
• Responsible for a variety of administrative tasks such as typing, filing, office supply inventory, and mail.
• Verify the status of and checking in hearing aids and repairs and track/maintain product inventory.
• Work with the hearing care provider on grassroots marketing efforts that may include compiling physician packets, coordinating educational seminars, and sending recall letters.
• Track marketing calls and inquiries from initial contact through the point of sale
• Responsible to open and close the office on a daily basis and ensure the reception area is well maintained.
• Training support for other location front office staff, as may be appropriate.

Education and Experience Requirements

• A minimum of 10 years of medical office management experience
• Experience with front desk in the hearing industry is a plus
• High school diploma or equivalent (GED)

Required Skills

• Strong computer skills
• Experience with word processing and database software.
• Excellent interpersonal skills that allow effective working relationships with a diverse, patient, colleague, and vendor population. This includes listening, sales and problem-solving skills.
• Excellent oral and written communication skills.
• Basic understanding of accounting procedures and good math aptitude.
• Strong customer service orientation.
• Excellent organizational skills.
• Ability to manage multiple tasks within strict deadlines.
• Ability to input and track sales revenues and balance accounts daily and monthly.
• Detail oriented.
• Front desk medical experience required.
• Bilingual (Spanish)

Physical Demands

• Ability to handle a busy office with interruptions, calls, walk-ins and direct the flow of the office with efficiency and grace.
• Must be able to pick up after an interruption to complete tasks that require focus.
• Must be able to lift boxes up to 20 pounds.

Benefits

• 401(k) with matching
• Health, dental, and vision insurance
• Life insurance -employer paid
• Option to purchase additional life insurance - AD&D
• Critical Illness
• Hospital Indemnity
• STD & LTD
• Paid time off
• Employee discounts