Patient Care Coordinator

Kids for the Future; Reno (NV); On-site; USD 57,308,000 - 63,039,000; Full time

Benefits offered by this job

401(k) with matching

Health, dental, and vision insurance

Life insurance - employer paid

AD&D insurance

Critical Illness

Hospital Indemnity

STD & LTD

Paid time off

Job summary

LeMay Hearing & Balance is seeking a Patient Care Coordinator to welcome patients, manage the clinic, and support hearing health services. You will handle scheduling, insurance verification, and daily administrative tasks while ensuring a smooth patient flow in a growing practice.

The role emphasizes strong communication, organization, and teamwork. Training and a comprehensive benefits package are provided, with opportunities to contribute to patient experience and outreach efforts.

Qualifications

• High school diploma or GED required; 10+ years medical office management experience preferred.
• Experience with front desk in hearing industry is a plus.
• Strong interpersonal, organizational, and communication skills required.

Responsibilities

• Greet and screen patients to determine how we can best support them.
• Answer questions about services and promotions.
• Schedule and confirm appointments; conduct retention calls.
• Coordinate provider’s schedule and ensure smooth patient care flow.
• Verify insurance, manage billing and revenue tracking.
• Maintain daily, weekly, monthly reports and respond to requests.
• Assist with marketing, outreach, and patient retention activities.

Skills

Word processing

Interpersonal skills

Oral and written communication

Accounting procedures

Organization

Multitasking

Sales and problem-solving

Detail oriented

Education

High school diploma or GED

10+ years medical office management experience

Job description

• Base Pay $20.00 - $22.00 / Hour
• Other Compensation Monthly Bonus Opportunities
• Job Category Medical Receptionist, Healthcare Support, Medical Front Desk
• Employee Type Full Time
• Required Degree High school

Contact information

• Name Kyle Fiore
• Phone [phone]

Description

The Patient Care Coordinator (PCC) is the welcoming face of our clinic, creating a positive experience for our patients. This role focuses on managing the clinic, building patient relationships, understanding patients hearing needs, and ensuring a smooth flow for a thriving growing practice.

If you have a passion for patient care, thrive on keeping operations organized and efficient, and enjoy creating a welcoming experience for every patient, we would love to hear from you.

What You'll Do

• Greet and screen patients to determine how we can best support them
• Answer questions about services and promotions
• Spot potential leads and keep patient flow running smoothly
• Manage scheduling, daily office tasks, and financial and administrative duties
• Handle insurance verification, inventory, and patient records
• Partner with clinic and home office teams to support operations
• Assist with marketing efforts, events, outreach, and patient retention activities

Who Thrives in This Role

• Eager learners whose career is centered around working in a medical practice
• Strong multi-taskers with solid problem-solving skills
• Individuals who genuinely love helping others in the medical industry while running a thriving practice

Why It's Rewarding

You're not just managing an office, you're making a meaningful difference by helping patients feel supported, understood, and cared for throughout their journey to better hearing health.

Job Type: Full-Time No Evenings and No Weekends

Compensation:

$20.00 - $22.00 hour

• Pay is commensurate with experience and qualifications
• Monthly Bonus Opportunities

Essential Duties and Responsibilities:

• Provide the first contact for patients who call or come in to schedule an appointment or inquire about our services.
• Screen calls, identify better hearing candidates and facilitate excellent service by providing the information necessary to secure an appointment.
• Schedule and confirm appointments and conduct outbound retention calls to patients.
• Coordinate provider’s schedule and ensure the smooth and efficient flow of patient care while in the office.
• Check patients in and out, collect and record payments, track revenue and accounting activities to include: end of day close, bank deposits, posting of charges, entering invoices, payments and insurance claim processing.
• Maintain all daily, weekly and monthly reports and tracking documents. Respond to home office requests in a timely manner.
• Verify patient information, billing/insurance data, collect and process documentation and maintain patient charts to include the filing of all patient records.
• Work with insurance and workers compensation agencies to facilitate authorizations and benefit verification.
• Responsible for a variety of administrative tasks such as typing, filing, office supply inventory, and mail.
• Verify the status of and checking in hearing aids and repairs and track/maintain product inventory.
• Work with the hearing care provider on grassroots marketing efforts that may include compiling physician packets, coordinating educational seminars, and sending recall letters.
• Track marketing calls and inquiries from initial contact through the point of sale
• Responsible to open and close the office on a daily basis and ensure the reception area is well maintained.
• Training support for other location front office staff, as may be appropriate.

Education and Experience Requirements

• A minimum of 10 years of medical office management experience
• Experience with front desk in the hearing industry is a plus
• High school diploma or equivalent (GED)

Required Skills

• Experience with word processing and database software.
• Excellent interpersonal skills that allow effective working relationships with a diverse, patient, colleague, and vendor population. This includes listening, sales and problem-solving skills.
• Excellent oral and written communication skills.
• Basic understanding of accounting procedures and good math aptitude.
• Excellent organizational skills.
• Ability to manage multiple tasks within strict deadlines.
• Ability to input and track sales revenues and balance accounts daily and monthly.
• Detail oriented.

Physical Demands

• Ability to handle a busy office with interruptions, calls, walk-ins and direct the flow of the office with efficiency and grace.
• Must be able to pick up after an interruption to complete tasks that require focus.
• Must be able to lift boxes up to 20 pounds.

We offer a competitive and comprehensive benefits package which includes:

• 401(k) with matching
• Health, dental, and vision insurance
• Life insurance -employer paid
• Option to purchase additional life insurance - AD&D
• Critical Illness
• Hospital Indemnity
• STD & LTD
• Paid time off

Requirements

• Experience with word processing and database software.
• Excellent interpersonal skills that allow effective working relationships with a diverse, patient, colleague, and vendor population. This includes listening, sales and problem-solving skills.
• Excellent oral and written communication skills.
• Basic understanding of accounting procedures and good math aptitude.
• Excellent organizational skills.
• Ability to manage multiple tasks within strict deadlines.
• Ability to input and track sales revenues and balance accounts daily and monthly.
• Detail oriented.
• 10+ Years managing a medical practice as either a Patient Care Coordinator or Front Office Manager with hands on direct patients experience

Additional Information

• Company/Clinic Name LeMay Hearing & Balance