Patient Care Coordinator

Talentify

Los Angeles (CA)

On-site

USD 38,000 - 48,000

Full time

4 days ago

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Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

403(b) Savings Plan

Employee Discounts

Tuition Reimbursement

Loan repayment opportunities

Job summary

UMMA is seeking a motivated administrative professional to join our clinic team in Los Angeles. You will greet patients, manage registrations, verify insurance, and process co-pays while ensuring accurate medical records in EMR systems.

This role supports diverse departments and requires strong customer service and bilingual abilities. The position emphasizes attention to detail, HIPAA compliance, and reliable scheduling for a smooth patient experience.

Qualifications

Requires post-offer physical exam, drug screen, and background check.
Vaccinations for Hep B, Influenza, MMR, TDAP, and TB are required.
Working knowledge of medical terminology and standard medical records policies.

Responsibilities

Greet and register clients, patients and visitors in a prompt, professional manner.
Review and process patient registration forms according to guidelines.
Verify patient payer insurance eligibility and collect co-pays as applicable.
Maintain EMR records and file documents according to policy.
Schedule appointments and manage clinic communications.
Respond to patient inquiries and coordinate with clinical staff.
Maintain organized and clean work environment and handle multi-line phone system.
Adhere to confidentiality and HIPAA guidelines.

Skills

Bilingual English/Spanish

Strong communication

Clerical/administrative

Medical terminology

Multitasking

Education

High school diploma or equivalent

Medical Secretarial program preferred

Tools

EMR (eClinical Works)

Microsoft Office

Donor Software

Job description

Starting salaries are set in accordance with our compensation plan, which considers multiple individual and organizational factors, including internal equity. To uphold pay equity in alignment with the compensation plan, starting salary ranges are not negotiable. Before applying, please ensure that the compensation for this position meets your needs.

Our Mission

To promote the well-being of the underserved by providing access to high-quality healthcare for all, regardless of ability to pay.

Our services, activities and governance reflect the Islamic values and moral principles which inspired our founders. These include the core values which are universally shared and revered by society at large: Service, Compassion, Human Dignity, Social Justice, and Ethical Conduct.

Working at UMMA

UMMA is looking for passionate and mission-driven Staff who look to make an impact on the lives of our patients and the members of our community. These roles include Physicians and Medical Staff, Behavioral Health Staff, Administration, and more! For more information on the services we provide, Click Here

Benefits and Compensation

UMMA offers a competitive compensation and benefits package with comprehensive and cost-effective medical plans. Benefits package includes Medical, Dental, Vision, AD&D and Supplemental Life Insurance, Employee Assistance Program Tuition Reimbursement, loan repayment opportunities, 403(b) savings plan, employee discounts, and more!

Our compensation plan also includes Paid Holidays, Paid Time Off (accruals begin on the first day of hire), Employee Recognition, and more!!

SUMMARY

Promoting a professional health care facility image by the efficient performance of a variety of business and clerical tasks designed to facilitate the smooth flow of patients, clients, and work throughout the organization. Ensuring all medical records are set-up and maintained in accordance with standards.

ESSENTIAL DUTIES

Cheerfully greet and register incoming clients, patients and visitors in a prompt and pleasant manner.
Present, review, update, process patient registration forms according to guidelines.
Complete funding program assessment and assign patients to the correct program. Refers patients to Coordinators as appropriate.
Verify patient payer insurance eligibility, and any co-pays or share of cost.
Collect patient co-pays or share of cost according to policy.
Act as patient relations representative by answering patient inquiries either in person or over the phone within the limits of his/her knowledge and clinics medical practice policies.
Answering incoming calls and routes them to the appropriate departments, generates Telephone Encounters (TE) to clinician’s or other staff as needed and per patients request.
Creates New patient records in EMR (eClinical Works) according to guidelines.
Review all medical record charts for the following day and ensure all documents are properly filed and present in the patients record.
Add and Remove Alerts in patients record as needed
Sends letters to patients as directed by clinician.
Facilitate completion of program applications/forms (CHDP, Family Pact, EWC/CDP, Medical, HMO, Self Pay).
Maintain a supply of complete packets for every funding program.
Schedule patient appointment, cancel, reschedule.
Maintain established office policies and procedures.
Maintain an organized and clean work environment at all times
Consistent on time arrival and ready to begin work at the start of the day.
Opens, Closes or midshifts requested for clinic as directed by supervisor.
Perform other reasonably related duties as assigned by the supervisor.

POSITION REQUIREMENTS

These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this job. Individual abilities may result in some deviation from these guidelines.

Successful completion and acceptable results of post offer physical examination, drug screening, and criminal background check.
Healthcare Personnel Requirements for vaccinations and preventative testing: Hep B, Influenza, MMR, TDAP, and TB

To perform effectively in this position, the incumbent must have:

Working knowledge of medical terminology
Working knowledge of standard medical records maintenance policies, practices and laws
Basic knowledge of Clinic policies and procedures
Strong clerical/administrative skills including use of personal computer, especially medical word processing and spreadsheets
Able to handle multiple-phone line
Ability to maintain absolute discretion over highly sensitive patient information.
Very effective people skills including oral communication skills and customer service skills
Ability to work effectively with people of diverse cultures, ages and economic backgrounds
Detail and task-oriented
Must work well with constant interruptions
Bilingual skills in English/Spanish – both written and verbal
Follow set routines and be alert to variations and make decisions accordingly
Must maintain organized and accurate records

Exercise team coordination skills and maintain cooperative relationships with staff members, patients and providers. Ability to deal with irate patients and or identify when to call upon supervisor for assistance

Typically, these skills are the result of completion of one year experience in a medical office, clinic, or other health care facility. High school graduate or equivalent, completion of a recognized medical secretarial program preferred.

PHYSICAL ACTIVITY

While performing this work, the incumbent:

Will spend substantial time standing, sitting, speaking and listening
Must regularly lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds
Is expected to travel via personal vehicle throughout the community on a frequent basis

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

EQUIPMENT & SOFTWARE OPERATION

The incumbent in this position may operate any/all of the following equipment: