Patient Billing/Services Representative III - Program in Occupational Therapy

Washington University; St. Louis (MO); On-site; USD 29,384 - 44,055; Full time

Benefits offered by this job

Metro transit U-Pass

Tuition assistance for employee and/or

Job summary

Washington University Medical Campus is seeking a Patient Billing/Services Representative III to lead the front desk and scheduling team within the Program in Occupational Therapy. You will coordinate office functions, triage patient communications, and assist in managing provider schedules.

The role requires strong communication, data entry, and Epic EHR skills, with a focus on accuracy, confidentiality, and quality patient care in a busy clinical setting.

Qualifications

• High school diploma or equivalent required.
• Basic Life Support certification must be obtained within one month of hire date.
• Billing systems and third-party claims experience in medical office setting required.

Responsibilities

• Lead front desk/scheduling team and coordinate office functions.
• Monitor staff performance and HIPAA compliance.
• Triage patient calls and emails; manage provider schedules.
• Train staff on new procedures and policy changes.
• Prepare reports; participate in quality improvement.

Skills

Communication

Computer Literacy

Confidential Data Handling

Data Entry

Decision Making

Epic EHR

Fast-Paced Environments

Interpersonal Communication

Managed Care

Medical Terminology

Multitasking

Office Equipment

Organizing

Patient Confidentiality

Scheduling

Stress Management

Telephone Communications

Working Independently

Education

High school diploma or equivalent

Tools

Epic EHR

Job description

## Patient Billing/Services Representative III - Program in Occupational TherapyApplyremote type: On Campus/Onsitelocations: Washington University Medical Campustime type: Full timeposted on: Posted Todayjob requisition id: JR95632# **Scheduled Hours**40# **Position Summary**Serves as the lead to Patient Billing/Services Representatives; plans, organizes, gives direction, and assists in aspects of the front desk/scheduling team; coordinates office functions and performs specialized/technical duties with minimal supervision; serves as a liaison between consumers (staff, patients, healthcare professionals and general public) and advocates the patients’ needs.# **Job Description****Primary Duties & Responsibilities:*** Monitors the performance of the staff areas to ensure quality care and compliance with practice standards.* Monitors and observes to ensure appointments are scheduled appropriately in accordance with departmental procedures to include scheduling transactions, registration review, pre-arrival processes and HIPAA acknowledgement notification and documentation using department-approved monitoring tools.* Works with physician and/or appropriate personnel to appropriately triage patient phone calls, tasks and e-mails as needed.* Assists in management of providers’ schedules, scheduling templates and master schedules according to physician protocols and management direction.* Assists in coordination of training, interoffice activities, schedules, programs, distribution of policy/procedure changes and related administrative needs; serves as primary trainer for new procedures and to new staff members in conjunction with manager.* Assists in coordination of staff vacations, schedules and coverage.* Assists with staff timesheets and distribution of accruals.* Plans, schedules and/or carries out orientation program and staff training/development for established and new personnel under guidance of management.* Coordinates ordering and monitoring of supplies, equipment, mail and related operational services as needed.* Maintains required skills/competencies and participates in in-services, staff programs, continuing education and cross-training programs according to established standards.* Complies with OSHA, state and federal regulatory sources/standards.* Acts as backup for staff during peak times, vacations, illnesses.* Prepares custom reports as directed by management.* Participates in quality improvement activities to ensure appropriate clinical outcomes.* Incorporates the Fish Philosophy and Principles into daily job activities.* Performs other duties as assigned. **Working Conditions:** Job Location/Working Conditions:* Normal office environment.* Patient care setting.Physical Effort:* Typically sitting at desk or table.Equipment:* Office equipment.The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.# **Required Qualifications****Education:**High school diploma or equivalent high school certification or combination of education and/or experience.**Certifications****/Professional Licenses****:**The list below may include all acceptable certifications, professional licenses and issuers. More than one credential, certification or professional license may be required depending on the role.Basic Life Support - American Heart Association, Basic Life Support - American Red Cross**Work Experience:**Billing Systems And Third-Party Claims And/Or Medical Office Setting, Related Customer Service (4 Years)**Skills:**Not Applicable**Driver's License:**A driver's license is not required for this position.# **More About This Job****Required Qualifications:*** Basic Life Support certification must be obtained within one month of hire date.* Basic Life Support certification (Online BLS certifications, those without a skills assessment component, are not sufficient to meet the BLS requirements).# **Preferred Qualifications****Education:**No additional education unless stated elsewhere in the job posting.**Certifications****/Professional Licenses****:**No additional certification/professional licenses unless stated elsewhere in the job posting.**Work Experience:**No additional work experience unless stated elsewhere in the job posting.**Skills:**Communication, Computer Literacy, Confidential Data Handling, Data Entry, Decision Making, Epic EHR, Fast-Paced Environments, Interpersonal Communication, Managed Care, Medical Terminology, Multitasking, Office Equipment, Organizing, Patient Confidentiality, Scheduling, Stress Management, Telephone Communications, Working Independently# **Grade**C08-H# **Salary Range**$21.33 - $31.98 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.# **Questions**For frequently asked questions about the application process, please refer to our External Applicant FAQ.# **Accommodation**If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.# **Pre-Employment Screening**All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.# **Benefits Statement**Personal* Up to 22 days of vacation, 10 recognized holidays, and sick time.* Competitive health insurance packages with priority appointments and lower copays/coinsurance.* Take advantage of our free Metro transit U-Pass for eligible employees.* WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.Wellness* Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!Family* We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.* WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/