Patient Appointment Coordinator

UChicago Medicine; Burr Ridge (IL); On-site; USD 25,000 - 30,000; Full time

Job summary

UChicago Medicine in Burr Ridge is seeking a Patient Appointment Coordinator to support the Access Center. This on-site role handles patient demographics, insurance details, scheduling, and routine messaging using Epic and related systems to ensure accurate records and timely appointments.

You will greet callers, verify information, document notes, manage waitlists, provide directions and pre-appointment instructions, and escalate issues per protocol.

Qualifications

• High School Diploma is required.
• Excellent interpersonal skills to build relationships with patients, physicians, management, staff and customers.
• Exceptional customer service: independent thinking, sound judgment and problem solving.
• Ability to balance multiple priorities and handle challenging situations.
• Excellent verbal communication skills.
• Basic office skills including 35 wpm typing and 4500 keystrokes per hour.
• Ability to accurately enter alpha-numeric data on screens.
• Ability to use personal computers and Epic software.
• Completion of Cadence Scheduling system training and competencies.

Responsibilities

• Greets callers warmly and uses the standard greeting.
• Responds to customer inquiries appropriately.
• Obtains and inputs demographic, insurance, and referring physician information for new patient calls.
• Schedules the appointment per practice protocols using computerized scheduling systems.
• Provides pre-appointment instructions, directions and messages per protocol.
• Verifies and updates demographic, insurance, and other information for return patient calls.
• Uses scheduling systems to investigate opportunities if schedules are unsatisfactory and seeks accommodations.
• Documents all messages electronically and forwards to the clinical provider.
• Thank callers and offer further assistance as needed.
• Provide service recovery for dissatisfied callers.
• Escalate calls per protocol.
• Work waits on the list per practice protocol.
• Performs basic office duties and other assigned tasks.

Skills

Interpersonal skills

Customer service

Verbal communication

Multitasking

Typing 35 wpm

Keystroke speed

Independent thinking

Education

High School Diploma

Associate or Bachelor’s Degree

Tools

Epic

Cadence Scheduling

Job description

Job Description

Be a part of a world‑class academic healthcare system, UChicago Medicine, as a Patient Appointment Coordinator at our Burr Ridge Access Center. This position is a 100% onsite opportunity. You will need to be based in the greater Chicagoland area.

In this role, the Patient Appointment Coordinator will obtain, verify, and input demographic, insurance and referring physician information as required, document messages electronically using appropriate medical terminology, triage calls per protocol and assist callers in a manner consistent with the Ideal Patient Experience approach and philosophy. The Patient Appointment Coordinator will be accountable for achieving performance and service targets and metrics.

Essential Job Functions

• Greets callers warmly and uses the standard greeting
• Responds to customer inquiries appropriately
• Obtains and inputs demographic, insurance information, and referring physician information for new patient calls
• Schedules the appointment per practice protocols using computerized scheduling systems. Inquiries to see if the patient has special needs and documents appropriately
• Provides pre appointment instructions, directions and messages per protocol
• Verifies, and where necessary, inputs changes in demographic, insurance, and other information for return patient appointment calls
• Follows appropriate protocols or guidelines and uses computerized scheduling systems to investigate scheduling opportunities if the patient voices discontent with schedules offered Works with others if necessary to determine if an accommodation can be made in order to provide patient with an earlier appointment
• Documents all messages electronically using appropriate medical terminology via the In Basket functionality and forwards to the appropriate clinical provider
• Thanks each and every caller and ask if there is any other assistance that can be provided
• Provides service recovery with dissatisfied callers
• Escalate calls per protocol
• Works the wait list according to practice protocol
• Performs basic office duties and other duties assigned

Required Qualifications

• High School Diploma
• Excellent interpersonal skills, including the ability to establish and maintain effective relationships with patients, physicians, management, staff and other customers
• Exceptional customer service skills including the ability to use independent thinking, sound judgment and creativity when resolving customer issues
• Ability to balance multiple priorities and effectively handle challenging situations
• Excellent verbal communication skills
• Basic office skills including 35 wpm typing and 4500 key stokes an hour
• Ability to accurately and efficiently enter alpha numeric data on screen
• Ability to use personal computers and select software applications including Epic
• Successful completion of Cadence Scheduling system training and competencies

Preferred Qualifications

• Associate or Bachelor’s Degree
• Knowledge of basic medical terminology

Position Details

• Job Type/FTE: Full-Time 1.0 FTE
• Shift: Days 8:30am-5:00pm
• Work Location: Burr Ridge Access Center
• CBA Code: 743 Clerical
• Union Bid Dates: 8/18/2026 - 8/25/2026

About Us

We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment ... with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion.

UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities

UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

As a condition of employment, all employees are required to complete a pre‑employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.

Compensation & Benefits Overview

UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.

The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.

Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.