Patient Access Team Lead (Full-Time)

White Plains Hospital Inc; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

White Plains Hospital in White Plains, NY seeks a Day shift supervisor for the Patient Access Center. You will oversee associates, supervise navigators, assist in staff recruitment and development, and ensure adherence to schedules and quality standards.

This role requires strong customer service, teamwork, and problem-solving in a fast-paced healthcare environment. Candidates should have at least three years of relevant experience, High School diploma, and proficiency in Microsoft Office.

Qualifications

• High School Required.
• Minimum three years of relevant experience. Healthcare experience preferred.
• Proficient in Microsoft Office.
• Excellent customer service, time management, and organizational skills.
• Demonstrates a flexible attitude and ability to respond to a rapidly changing and demanding environment.
• Exhibits sound management skills and ability to work with interdisciplinary team.
• Exhibits courteous, proactive, and positive attitude at all times.
• Highly collaborative and team-oriented with ability to build relationships with internal and external stakeholders.
• Exhibits strong problem-solving skills with ability to identify, quantify, and utilize information to make recommendations that support business operations and strategy.

Responsibilities

• Understands and adheres to the WPH Performance Standards, Policies and Behaviors.
• Provides general oversight and supervision to associates, specialists, and navigators.
• Assist in the recruiting, hiring, orientation, developing, and evaluation of staff.
• Assists in developing and implementing short- and long- term work plans.
• Handle complex customer complaints and inquiries and troubleshoot problems/escalations.
• Enforce guidelines and best practice workflows for prioritizing work, evaluating the effectiveness, and modifying workflows as necessary.
• Ensures staff are adhering to schedule for both inbound and outbound call activity, as well as non-phone projects/assignments.
• Train and coach staff in best practices for communication, phone etiquette, and de-escalation techniques.
• Monitor performance targets to evaluate productivity and quality of direct reports and overall team.
• Monitor calls to improve quality, minimize errors, and track operational performance to ensure quality assurance and identify areas to improve team performance.
• Works collaboratively with all levels of the hospital interdisciplinary team and promotes the team concept within the department and enterprise-wide.
• Performs all other related duties as assigned.

Skills

Customer service

Time management

Organizational skills

Flexibility

Interdisciplinary teamwork

Problem solving

Strategic thinking

Education

High School

Tools

Microsoft Office

Job description

City/State:

White Plains, New York

Department:

Patient Access Center_5

Work Shift:

Day

Work Days:

MON-FRI, VARIED HOURS

Scheduled Hours:

8:30 AM-4:30 PM

Hours Per Pay Period:

75

Pay Rate/Range:

0

For positions that have only a rate listed, the displayed rate is the hiring rate but could be subject to change based on shift differential, experience, education or other relevant factors.

Essential Functions

• Understands and adheres to the WPH Performance Standards, Policies and Behaviors.
• Provides general oversight and supervision to associates, specialists, and navigators.
• Assist in the recruiting, hiring, orientation, developing, and evaluation of staff.
• Assists in developing and implementing short- and long- term work plans.
• Handle complex customer complaints and inquiries and troubleshoot problems/escalations.
• Enforce guidelines and best practice workflows for prioritizing work, evaluating the effectiveness, and modifying workflows as necessary.
• Ensures staff are adhering to schedule for both inbound and outbound call activity, as well as non-phone projects/assignments.
• Train and coach staff in best practices for communication, phone etiquette, and de-escalation techniques.
• Monitor performance targets to evaluate productivity and quality of direct reports and overall team.
• Monitor calls to improve quality, minimize errors, and track operational performance to ensure quality assurance and identify areas to improve team performance.
• Works collaboratively with all levels of the hospital interdisciplinary team and promotes the team concept within the department and enterprise-wide.
• Performs all other related duties as assigned.

Qualifications

• High School Required
• Minimum three years of relevant experience. Healthcare experience preferred.
• Proficient in Microsoft Office.
• Excellent customer service, time management, and organizational skills.
• Demonstrates a flexible attitude and ability to respond to a rapidly changing and demanding environment.
• Exhibits sound management skills and ability to work with interdisciplinary team.
• Exhibits courteous, proactive, and positive attitude at all times.
• Highly collaborative and team-oriented with ability to build relationships with internal and external stakeholders.
• Exhibits strong problem-solving skills with ability to identify, quantify, and utilize information to make recommendations that support business operations and strategy.
• Thinks strategically to proactively understand customer needs and provide solutions to overcome obstacles.
• May be exposed to chemicals necessary to perform required tasks. Any hazardous chemicals the employee may be exposed to are listed in the hospital’s SDS (Safety Data Sheet) data base and may be accessed through the hospital’s Intranet site (Employee Tools/SDS Access). A copy of the SDS data base can also be found at the hospital switchboard, saved on a disc.
• Must be able to move about the department constantly while attending to needs of internal stakeholders.
• Requires continuous communication with patients, staff, and stakeholders of all educational levels.
• Requires frequent use of computers and other office equipment.
• Must be able to rapidly assess and respond to situational needs of patients, staff, and stakeholders.
• Must be able to adapt to a high stress environment with frequent interruptions.

White Plains Hospital Medical Center is an equal employment opportunity employer. White Plains Hospital Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.