Patient Access Supervisor

Florida Orthopaedic Institute; Tallahassee (FL); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Career growth opportunities

Job security

Dynamic team environment

Job summary

Florida Orthopaedic Institute is seeking a Patient Access Supervisor to lead scheduling, insurance verification, and authorization teams. This role supports the Patient Access Manager and ensures smooth, timely processing of all patient visits from scheduling through financial clearance.

The supervisor will monitor staff productivity, conduct evaluations, and coordinate cross-team efforts to resolve escalated issues. Some remote work may be available within the department.

Qualifications

• High School Diploma or equivalent; Associate’s Degree preferred.
• 3+ years in healthcare experience.
• Registration experience in scheduling, insurance verification and authorization.
• Must be multi-tasked, organized and self-motivated.
• Excellent verbal and written communication; strong computer skills including Microsoft Office.
• Remote work possibilities are available.

Responsibilities

• Oversees all aspects of Benefit/Authorization or Scheduling staff and reports to Patient Access Managers.
• Coordinates daily efforts between supervisors and staff across responsibilities.
• Acts as SME for systems, policies and SOPs in the area of expertise.
• Monitors daily and monthly staff productivity; prepares statistical reports.
• Ensures proper staff coverage by approving PTO and correcting timecards.
• Conducts staff evaluations (30/60/90 and annual) and counsels staff as needed.
• Ensures staff attendance, lunches, breaks, and adherence to goals.
• Keeps patients and clinic staff informed of delays due to scheduling or authorization issues.
• Maintains FOI policies and communicates issues to the Patient Access Manager.
• Coordinates staff training and ensures ongoing retraining.
• Orders supplies and signs off training checklists for new staff.

Skills

Verbal communication

Written communication

Organization

Multi-tasking

Education

High School Diploma

Associate’s Degree preferred

Tools

Microsoft Office

Athena

Job description

Position Summary:

The Patient Access Supervisor position is responsible for providing leadership and guidance to the Patient Access Staff as well as assisting the Patient Access Manager in the day-to-day operations of the Patient Access Department they are responsible for. They oversee all Patient Access practices and are responsible for maintaining a smooth flow of Scheduling or benefit verification and authorization for all office visits scheduled and financially cleared through our Patient Access Department. They are back up to the Patient Access Managers in their absence and ensure that incoming communication via email, Athena clinical inboxes, etc. are responded to in a timely manner. They are the responsible for the resolution of escalated customer concerns and giving feedback to the Patient Access Manager. The department is based out of the Telecom Location with Remote Staff.

Qualifications:

• Candidate must have a High School Diploma. (Associate’s Degree Preferred)
• 3 plus years’ healthcare experience.
• Must have Registration experience specializing in scheduling, insurance verification and authorization.
• Must be a multi-tasked, organized and a self- motivated individual.
• This person must have excellent verbal, written communication skills along with strong computer skills and knowledge, to include Microsoft Office products.
• This position has some remote possibilities.

Key Responsibilities:

• Oversees all aspects of the Benefit/Authorization or Scheduling Staff and reports directly to Patient Access Managers.
• Coordinates efforts with other Patient Access Supervisors daily between each other’s dedicated staff and responsibilities.
• Acts as a subject matter expert for all systems, policies, and standards of procedures for their dedicated area of expertise.
• Monitors daily staff activities, productivity, and statistics daily and monthly. Completes statistical reports as assigned by Patient Access Manager.
• Monitors the volume of work to ensure it is distributed evenly among the Patient Access staff.
• Authorizes and monitors staff PTO requests, to ensure proper coverage.
• Monitors and corrects staff timecards for missed timecard punches.
• Completes and presents Patient Access staff’s 30, 60, 90 and annual evaluations.
• Counsels and performs disciplinary actions with staff members.
• Oversees staff’s attendance, lunches, and breaks.
• Ensures staff are meeting daily goals for their assigned positions.
• Ensures patients and clinic staff are informed of any delay in service for next day of service based on scheduling or authorization issue.
• Ensure staff is following FOI policy and procedures.
• Keeps Patient Access Manager informed of any issues or problems that need further attention.
• Coordinates staff training with Patient Access Leads.
• Ensures staff receive training, re-training, and continued training as necessary.
• Orders departmental supplies when necessary
• Sign off on training checklist for new staff.
• Create and maintain policy and procedures for the Patient Access Department.
• Creates “How To” documents for the Patient Access Department.
• Provides motivation to the Patient Access Representatives.
• Hold monthly meetings/huddles as deemed necessary for the Patient Access staff.
• All other duties as assigned.

At FOI our goal is to provide our patients with world-class orthopedic care.

Our mission of providing the best care encompasses not only the care the physician provides, but all medical and administrative aspects of the patients encounter with Florida Orthopaedic Institute (FOI) as well. Every staff member plays a vital role in this mission. We take pride in receiving the Patriot Award from the Department of Defense for the support that we give to National Guard and Reserve members who are employed by FOI. We are committed to encouraging a culture of inclusion reflective of the communities we serve, and we provide equal opportunity to all. Florida Orthopaedic Institute conforms to the spirit as well as to the letter of all applicable laws and regulations.

What we offer:

• Full time opportunities available, with room for career growth and advancement.
• Excellent job security and stability, to promote an optimal work life balance.
• Be part of this dynamic and growing high level Patient Access team!

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.