Patient Access Supervisor

150 Shriners Hospitals for Children; South Carolina; On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Tuition assistance

Retirement matching

Job summary

Shriners Children’s is seeking a seasoned operations leader to oversee daily patient access and scheduling at the assigned Contact Center site, ensuring accuracy, timeliness, and service levels. This role emphasizes coaching, performance management, and real-time problem solving to meet patient and operational needs during peak periods.

A successful candidate will align with Shriners Children’s values and collaborate across departments to sustain high‑quality access, registration, and patient

Qualifications

• Requires 3 years of experience in patient access, scheduling, registration, or customer service in healthcare.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Ability to interpret operational and performance reports to drive decision-making.
• Knowledge of HIPAA regulations and patient privacy requirements.

Responsibilities

• Oversee daily patient access and scheduling operations for the assigned site Contact Center.
• Manage real-time workflows, staffing coverage, call volumes, and service levels to ensure patient and operational needs are met.
• Provide hands-on operational support during high-volume periods or staffing shortages.
• Directly supervise Contact Center staff and provide coaching and performance feedback.
• Collaborate with Practice Manager and site leadership to align Contact Center with clinic workflows.
• Track attendance, timekeeping, payroll processing, and Kronos approvals for direct reports.

Skills

Leadership

Communication

HIPAA knowledge

Problem-solving

Analytical skills

Staff supervision

Education

High School Diploma or GED

Associates degree or higher (preferred)

Tools

Epic

Contact Center software

Job description

Company Overview

Shriners Children’s is an organization that respects, supports, and values each other. Named as the 2025 best mid‑size employer by Forbes, we are engaged in providing excellence in patient care, embracing multi‑disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families. With 20+ hospitals, outpatient clinics, ambulatory care centres and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family’s ability to pay or insurance status.

Key Responsibilities

• Operational Leadership and Oversight – Oversee daily patient access and scheduling operations for the assigned site Contact Center. Manage real‑time workflows, staffing coverage, call volumes, and service levels to ensure patient and operational needs are met. Provide hands‑on operational support during high‑volume periods, staffing shortages, or urgent workflow needs as appropriate. Ensure accurate and timely scheduling, registration, and pre‑registration activities in compliance with established policies and procedures. Manage performance and accuracy of scheduling across site scheduling in other facilities in their Market.
• Performance Management and Quality Assurance – Monitor, analyze, and report on key performance indicators (KPIs), including call volume, handle time, average speed to answer, quality assurance scores, and patient experience metrics. Maintain and review quality assurance data and performance dashboards related to scheduling and registration functions. Identify performance gaps, operational risks, and improvement opportunities; implement corrective actions and process enhancements in collaboration with leadership.
• Staff Supervision, Coaching, and Development – Directly supervise Contact Center staff, providing day‑to‑day guidance, coaching, and performance feedback. Foster a culture of accountability, teamwork, and service excellence through clear expectations and consistent leadership practices. Support onboarding, training, and ongoing development to ensure staff competency and adherence to performance standards. Manage the performance evaluations, coaching discussions, corrective action, and employee relations activities for their Contact Center site.
• Collaboration and Continuous Improvement – Partner with the Practice Manager and site leadership to ensure alignment between Contact Center operations and front‑end clinic workflows. Collaborate with regional leaders and peer supervisors to support standardization, process improvement initiatives, and special projects. Contribute to continuous improvement efforts by identifying best practices and supporting change management initiatives.
• Administrative and Resource Management – Track staff attendance, ensure accurate timekeeping for payroll processing, and approve Kronos each pay period for their direct reports. Maintain appropriate staffing levels to support operational demands, including coverage for absences and workload fluctuations. Oversee inventory needs and ensure supplies are available to support Contact Center operations. Provide front desk support as needed in coordination with the Practice Manager.

Required Qualifications

• High School Diploma or equivalent (GED) required
• 3 years of experience in patient access, scheduling, registration, or customer service in a healthcare environment required
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to interpret operational and performance reports to drive decision‑making.
• Working knowledge of patient access workflows, scheduling, registration, and pre‑registration processes.
• Knowledge of HIPAA regulations and patient privacy requirements.
• Ability to manage schedules, staffing coverage, and timekeeping processes accurately.
• Strong leadership presence with the ability to motivate, coach, and develop teams.
• Effective communication skills, both written and verbal, with staff, patients, families, and providers.
• Demonstrated critical thinking and problem‑solving abilities in a fast‑paced environment.
• Ability to manage competing priorities and adapt to changing operational demands.
• High level of professionalism, integrity, and accountability.
• Collaborative mindset with the ability to work effectively across departments and leadership levels.

Preferred Qualifications

• Associates degree or higher in a relevant field of study preferred
• 1 year of supervisory, lead, or management experience in patient access, scheduling, registration, or customer service in a healthcare environment preferred
• Knowledge of Epic and Contact Center/call management software preferred.

Compensation

Compensation is determined based on years of relevant experience and departmental equity.

Opportunities and Benefits

Eligible Shriners Children’s employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance, retirement matching and so much more! No matter where you’re located, you’ll find openings at our Shriners Children’s facilities across the U.S., in Canada and Mexico and at our corporate headquarters in Tampa, Florida. We invite you to explore the many rewarding career paths at Shriners Children’s, from clinical and non‑clinical positions to education and research opportunities.