Patient Access Specialist Lead - Admitting (Full-time)

Billings Clinic; Billings (MT); On-site; USD 28,000 - 34,000; Full time

Job summary

Billings Clinic in Billings, Montana seeks a Lead Patient Access Specialist for Admitting. The role oversees daily patient access operations, directing staff to improve patient flow and accuracy in demographic and insurance data to support timely claims submission.

The position emphasizes customer service, staff training, and collaboration with clinical teams, with day shift and full-time status. Starting wage DOE reflected in the job posting.

Qualifications

• Essential job functions listed in the ad involve leadership, staff coordination, cross-training, and ensuring quality in patient access workflows.
• Focus on customer service, problem solving, and revenue cycle awareness as core responsibilities.

Responsibilities

• Coordinate and direct daily activities of staff in the Patient Access Department.
• Optimize patient flow by reallocating staff and adjusting schedules as needed.
• Provide on-site staff training on policies, procedures, and new technology.
• Act as liaison between Access and clinical areas, including physicians and nursing staff.
• Participate in hiring and orientation for new staff and contribute to performance evaluations.

Job description

Patient Access Specialist Lead - Admitting (Full-time)

You’ll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnet® Recognition consecutively since 2006.

And you’ll want to stay at Billings Clinic for the amazing teamwork, caring atmosphere, and a culture that values kindness, safety and courage. This is an incredible place to learn and grow. Billings, Montana, is a friendly, college community in the Rocky Mountains with great schools and abundant family activities. Amazing outdoor recreation is just minutes from home. Four seasons of sunshine!
You can make a difference here.

Billings Clinic is a community-owned, not-for-profit, Physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital. Learn more about Billings Clinic (our organization, history, mission, leadership and regional locations) and how we are recognized nationally for our exceptional quality.
Your Benefits
We provide a comprehensive and competitive benefits package to all full- and part-time employees (minimum of 20 hours/week), including Medical, Dental, Vision, 403(b) Retirement Plan with employer matching, Defined Contribution Pension Plan, Paid Time Off, employee wellness program, and much more. Click here for more information or download the Employee Benefits Guide.

Magnet: Commitment to Nursing Excellence
Billings Clinic is proud to be recognized for nursing excellence as a Magnet®-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years. Click here to learn more!

Pre-Employment Requirements

Patient Access Specialist Lead - Admitting (Full-time)
ADMITTING (BILLINGS CLINIC HOSPITAL)
req12507
Shift: Day
Employment Status: Full-Time (.75 or greater)
Hours per Pay Period: 0.90 = 72 hours every two weeks (Non-Exempt)
Starting Wage DOE:$19.68 - 24.60

Under the supervision of the Access Supervisor, the Lead Patient Access Specialist is responsible for coordinating and directing the daily activities of the staff engaged in providing services in the Patient Access Department. The Lead Patient Access Specialist directs the daily operations and work assignments to accommodate patient flow and acts as a resource to staff to resolve daily operational issues, participate in orientation and training emphasizing customer service and technical accuracy as the main priorities. The Lead Access Specialist participates in the hiring of new staff for their area of responsibility.

Essential Job Functions

• Supports and models behaviors consistent with the mission and philosophy of Billings Clinic and department/service.
• Analyzes patient volumes in each area and coordinates staff to meet the needs of our patients and internal customers. Independently makes determination to reallocate or flex staff as needed. Maintains competency in the daily functions of each registration area of responsibility by actively performing the duties of staff. Prioritizes tasks and projects that are frequently non-routine, and ensures projects are completed within established timeframes. Independently makes necessary adjustments/changes to daily schedule to accommodate unexpected needs.
• Acts as a resource to staff and other departments assisting with professional and technical job-related issues, resolution of problems, issues or concerns that may arise from questions received from the staff while maintaining a focus on quality outcomes. Participates in on-call rotation for evenings and weekends.
• Acts as liaison between Access Departments and clinical area including the development and sustaining of a positive relationship with physicians, nursing staff, clinical managers, etc.
• Responsible for training staff in the collection of co-pays and deductibles, assuring that department policies and procedures are followed consistently and accurately. Provides on-site support for training of new technology, policies and procedures. Ensures adequate number of staff within the assigned areas are cross trained in all assigned departments for ease in moving staff from one area to the next.
• Ability to triage diverse complex situations performing necessary investigation and research to gather pertinent data. Takes action as appropriate with minimal input or supervision. Orients and trains staff to understand the potential for legal ramifications due to errors.
• Understands the revenue cycle and educates staff in the relevance of their role in the revenue cycle by getting errors corrected timely so as not to hinder claims submission, performing quality assurance using various reports to ensure there are no critical errors in patient demographic and insurance information that could delay payment of the patient claim.
• Represents the Access Specialists as an end- user in relation to new technology. Provides end user expertise in the testing and development of new technology and process flow.
• Identifies the need for appropriate quality improvement within the scope of her/his position and brings forward recommendations for such. Monitors and executes quality assurance activities by either developing or requesting reports and/or data from appropriate resources, analyzing data to identify areas in need of improvement, track and log quality indicators for performance appraisal standards, presenting findings to staff and admitting leadership with minimal supervision.
• Assists Supervisor by participating in and providing meaningful feedback and observations into the development of departmental policies and procedures, interview, hiring, and the performance appraisal process. In coordination with the Supervisor, Director and Human Resources Department, makes recommendation for disciplinary actions as needed that adhere to established human resource management policies and procedures