Patient Access Specialist

Variety Care Inc; Oklahoma City (OK); Sur place; USD 22 000 - 30 000; Plein temps

Résumé du poste

Variety Care Inc. seeks a Patient Access Specialist to be the first point of contact for patients across clinics in Oklahoma City.

You will schedule appointments, assist patients in person or by phone, and navigate EPIC scheduling workflows while ensuring HIPAA compliance and compassionate service. Ideal candidates have a High School Diploma, strong communication, and ability to mult task in a busy environment.

Qualifications

• Requires High School Diploma or GED.
• Experience in customer service, in person or by phone.
• Experience with EPIC (EMR) scheduling.
• Ability to handle confidential information.
• Excellent listening and communication skills.
• Bilingual Spanish/English preferred.
• Strong organizational skills in a fast-paced environment.

Responsabilités

• Schedules patient based on needs and provides assistance.
• Provides friendly telephone service and handles calls.
• Manages inbound calls as first contact with a professional demeanor.
• Meets or exceeds performance measures.
• Uses EPIC scheduling and documents in the EMR.
• Screens patients for acuity using screening tools.
• Attends trainings and ensures continuous quality improvement.
• Obtains accurate patient information.
• Follows HIPAA and privacy policies.
• Handles patient/specialty complaints with escalation to manager.

Connaissances

Customer service

Active listening

Communication

Organizational skills

Bilingual Spanish/English

Data entry

Confidential information handling

Conflict resolution

Telephone etiquette

Formation

High School Diploma or GED

Outils

EPIC

Description du poste

Department: Patient AccessPosition: Specialist, Patient AccessEmployee Category: Non-ExemptReporting Relationship: Patient Access SupervisorCharacter Qualities:Attentiveness-Showing the worth of a person or task by giving my undivided concentration.Discernment- Understanding the deeper reason why things happen.Resourcefulness- Making wise use of what others might overlook or disregard.Responsibility- Knowing and doing what is expected of me.Summary of Duties and Responsibilities:Perform duties, under direction of Patient Access Supervisor, in scheduling and providing assistance to patients to access Variety Care services throughout all clinics. Provides excellent customer service, answers telephones in a timely fashion, facilitates appointments, and follows all operational and clinical guidelines to provide service excellence. Communicates with Care teams to support an efficient delivery of care. Familiar with all services provided within our clinics and provides patient access through scheduling of appointments, telehealth services or connection to key resource departments.Primary Duties and Responsibilities:Provides excellent customer service and appropriate telephone etiquette at all times and schedules the patient based on their needs.Provides good verbal communication through active listening skills; personalized and attentive service and a caring and thoughtful attitude.Manages all incoming telephone calls and represents the VC health center as a first point of contact with a pleasant and professional demeanor.Strives to consistently meets and/or exceeds individual Patient Access performance measures.Proficient in EPIC (EMR) scheduling and Patient Access workflows to ensure appropriate documentation in patient communication, inbasket messaging, and patient data.Utilizes screening tools such as Symptom Screener to ensure patient acuity is assessed for the most appropriate service.Attends employee meetings and staff trainings to ensure continuous quality improvement in job performance.Obtains accurate and required information/documentation from patient at time of call.Utilizes Patient Access LEADS in coaching opportunities, job training, daily questions.Follows HIPAA guidelines and OCHS Privacy policy and procedure.Assures that office equipment is in good working order. Notifies appropriate staff members if problems arise.Able to handle patient/specialty complaints and seeks out manager assistance when needed.Embodies the strength of personal character. Places value on being an open and honest communicator who displays high moral and ethical conduct, integrity, adaptability, and sound judgment. Must be a leader in the department and community. Result-oriented problem solver who is responsible and accountable.Supports Variety Care’s accreditation as a Patient Centered Medical Home and our commitment to provide care to all Variety patients that is Safe, Effective, Patient Centered, Timely, Efficient, and Equitable. Provide leadership and work with all staff to achieve the goals of the “Triple Aim” of healthcare reform—to improve the experience of care, improve health outcomes, and decrease healthcare costs.Performs Other duties as assigned.Essential Functions:Must be able to lift 25 pounds.Able to sit for long periods of timeRequirements, Special Skills or Knowledge:High School Diploma or GED.Computer experience, competency in data entry-business applications.Direct experience working with the public in customer service role in retail or phone.Expert communication-listening skills.Experience working with confidential information.Expert organizational skills - able to concentrate, and prioritize work in an active environment.Expert communication skills-ability to handle conflict, critical thinking and empathy-patient and customer service focused.Preferred Requirements, Special Skills or Knowledge:Medical Assistant experience.Experience with direct patient care.Bilingual (Spanish/English).Background knowledge of a medical environment.Understands medical terminology.Tele-marketing or previous call center experience.Experience OCHIN/EPICPatient Service Representative experience.Patient Access Specialist experience.