Patient Access Representative - Full Time - Admitting

Barton Health; South Lake Tahoe (CA); On-site; USD 36,000 - 60,000; Full time

Job summary

Barton Health is seeking a Patient Access/Registration Clerk to register patients, verify demographics and insurance, and explain hospital policies in a fast-paced setting.

The role requires strong customer service, attention to detail, and proficiency with hospital systems such as Epic. English communication is essential; bilingual abilities are a bonus.

Qualifications

• Minimum 1 year of customer service experience.
• Able to work in a fast-paced environment with minimal supervision.
• Must be able to communicate effectively in English; bilingual abilities preferred.

Responsibilities

• Answer phones, route calls, and relay messages promptly.
• Enter accurate patient demographics and registration information.
• Verify insurance coverages and medical necessity for Medicare patients.
• Collect copays and outstanding payments; post payments in the cash drawer.
• Transcribe faxed orders into Epic and coordinate with doctors’ offices.
• Coordinate multiple appointments to offer consecutive services.
• Maintain professional phone etiquette and exceptional customer service.

Skills

Critical thinking

Computer skills

Typing

Communication

Phone etiquette

Reading & writing

Organizational skills

Bilingual preferred

Education

High school diploma or GED

Tools

Epic

AhiQa

Job description

Summary Of Position

Responsible for registration of patients to include patient interviews, obtaining and entering accurate demographic and insurance information, insurance verification, explanation of hospital policies, obtaining consents, and collection of any point of service or outstanding payments. Handles routine patient inquiries and problems. Is a detail oriented individual who can work in a high paced environment and has exceptional customer service skills.

Qualifications

Education:

• High school diploma or GED preferred

Experience

• Minimum of one year customer service experience.

Knowledge/Skills/Abilities

• Requires critical thinking skills, decisive judgement and the ability to work with minimal supervision. Must be able to work in a stressful, high paced environment and can take the appropriate action.
• Strong computer and typing skills.
• Reading and writing skills, organizing and filing, professional phone etiquette, and strong customer service skills.
• Must have advanced knowledge of phone, computer, fax and copy machine skills.
• In compliance with patient safety standards, must be able to effectively communicate in English; Bilingual abilities preferred.
• Demonstrates organizational and communication/customer service skills.

Certifications/Licensure

• N/A

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently required to walk, stand, sit, and talk or hear.
• The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.
• The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
• Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.
• The employee must occasionally lift and/or move up to 25 pounds.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Normal office environment. The noise level in the work environment is usually quiet to moderate while in the office.
• Occasional travel to various health system locations.

Essential Functions

• Provide consistently exceptional care at all times.
• Demonstrate excellent customer services skills.
• Answer phones, routes callers, takes messages, provides routine information to callers, and returns calls promptly.
• Exercise judgment as to the urgency and nature of calls and ensures that all messages are relayed to the appropriate staff promptly.
• Communicate problems as they arise through proper channels.
• Perform assigned clerical duties in an accurate and timely manner such as faxing, photocopying, typing, computer data entry and retrieval.
• Effectively gathers and enters all patient demographics for accurate registration and pre-registration.
• Timely correction of registration errors in AhiQa.
• Verify coverages through appropriate insurance applications.
• Verify medical necessity of Medicare patients using current online software.
• Effectively explains cost estimates, insurance benefits, and advanced beneficiary notices to patients.
• Screen Self-Pay and underinsured patients to determine their financial needs, referring patient to appropriate department for government assistance or Financial Assistance program.
• Collect copays, point of service payments, any outstanding payments, and effectively posts all payments in cash drawer.
• Collection and processing of patient valuables.
• Transcribe all faxed orders into Epic and works with doctors offices on order corrections.
• Coordinate multiple appointments in order to offer consecutively scheduled services.
• Effectively corrects all errors in assigned work ques.
• Check in surgery and GI patients
• Complete pre-registration functions as appropriate.
• Assist other departments with registration issues as needed.
• Proficient in the use of the all hospital associated software used to complete tasks.
• Responds to the needs of the department by performing other duties, as necessary.