Patient Access Representative

Lake Charles Memorial Health System; Lake Charles (LA); On-site; USD 36,000 - 48,000; Full time

Job summary

Lake Charles Memorial Health System is seeking a Patient Access Representative to join our front desk team. You will register patients, collect co-pays, verify insurance, and document information in the EMR.

The role requires strong clerical skills and a customer-friendly approach to ensure smooth patient flow. Responsibilities include greeting patients, checking in/out in the EMR, scheduling appointments, processing referrals, and balancing daily receipts.

Qualifications

• Knowledge of medical terminology and basic computer skills is preferred.
• High school diploma or equivalent required; scheduling experience preferred.
• Proficiency with Microsoft Office and EMR systems is beneficial.

Responsibilities

• Answers phone with correct salutation and takes messages as appropriate.
• Verifies patient information, demographics and insurance coverage in the EMR.
• Greets patients and checks them in using the EMR system.
• Collects co-pays and balances, posts payments, and issues receipts.
• Schedules follow-up appointments and testing per provider orders.
• Documents messages and paperwork in the EMR, scans records, and handles referrals.
• Performs related clerical duties and balances upfront cash per protocol.

Skills

Medical terminology

Keyboarding

Computer literacy

Scheduling experience

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

DESCRIPTION OF POSITION:

• The patient access representative registers, schedules, and performs related processing duties for all patients being served by respective clinic. Duties are performed in the EMR system as appropriate. The patient access representative is trained in performing a wide range of skilled administrative and clerical duties.

SUPERVISION: Reports directly to Practice Manager

RESPONSIBILITIES AND DUTIES:

• Answers phone with correct salutation. Takes messages when appropriate.
• Documents all messages into electronic EMR.
• Greets each patient warmly and cheerfully.
• Verifies patient information, demographics and insurance coverage is correct. If changes are required, changes the information in the EMR.
• Checks in the patient in the EMR.
• Updates and scans updated information and forms into EMR system.
• In the event a patient does not show for scheduled appointment, a "No Show" letter must be generated in the patient chart in the EMR system.
• Scan and attach paperwork received into EMR system and attach and send appropriately.
• Collect faxes and scan into the EMR, if necessary, distribute appropriately.
• Collects patient co-pay and prior balances, posts to account and gives receipt.
• Checks out the patient in the EMR system. Pulls orders from checkout function.
• Schedules return appointments.
• Schedules testing after obtaining precertification per provider checkout orders.
• Completes and sends medical records request per provider orders.
• Completes referrals through the EMR following correct protocol.
• Runs and reconciles receipts following established protocol.

• Verifies insurance.
• Complete the deposit slip and appropriate end of day reports to balance upfront collections.

• Performs other job duties as assigned.

The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

EDUCATION AND WORK EXPERIENCE

• High school diploma or equivalent required.
• Knowledge and training in medical terminology, keyboarding, and computer skills preferred.
• Basic skills in Microsoft Office preferred.
• Previous experience preferred in the areas of scheduling.
• Computer literacy, required.
• Broad range of administrative and technical skills in the context of the healthcare environment.
• Impacts activities in other work areas on a frequent basis and contributes in multiple work areas.
• Demonstrates critical thought process and can work independently.
• Make decisions based on departmental policy.
• Provides feedback to assist with decision making process.
• Works well with others.
• Documents detailed information in patient chart.
• Requires listening skills to maintain cooperative associations.

Physical Demands/Work Environment

• Work requires a variety of physical activities, including moving about within and outside of all hospital properties for long periods of time.
• Must be able to respond quickly and effectively to emergency and non-emergent situations.
• May be required to assist in controlling disorderly conduct or combative patients.
• Must be able to exchange accurate information with patient, family, peers and medical personnel.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

"Experience Memorial" is more than a slogan, it’s the care we provide our patients and it’s the commitment to our community and our team members. As a nationally certified Great Place to Work, at Lake Charles Memorial Health System you will have the opportunity to be a part of an organizational culture that supports not only exceptional patient care but also the well-being and professional growth of our employees. Join us and be a part of a team where your contributions are valued, your growth is nurtured, and your success is celebrated.

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