Patient Access Representative

Toa; Brentwood (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

TOA seeks a Patient Access Representative who serves as the patients' advocate, delivering top-notch customer service and understanding TOA physicians, locations, and services to connect patients with the best care for each situation.

You will handle inbound calls, collect demographics and insurance details, and schedule appointments through NextGen, collaborating across TOA teams to resolve issues and ensure timely care.

Qualifications

• Excellent customer service and empathetic communication.
• Professional and calm tone under high call volumes.
• Strong listening and information-gathering skills.
• Experience with EMR systems, especially NextGen.
• High school diploma required; college degree preferred.

Responsibilities

• Answer inbound calls from patients.
• Obtain patient demographics and insurance information.
• Listen actively to patient medical history such as surgical history, previous or current injuries, and recent imaging history.
• Dissect pertinent details such as patient address, availability, and specialty required to find the most convenient appointment.
• Schedule patient appointments through NextGen.
• Use critical thinking and TOA guidelines to arrive at solutions for patients, including creative resolutions.
• Navigate multiple systems when documenting information and searching for physician availability.
• Review online appointment requests and schedule those appointments.
• Handle inbound referrals for designated physician(s).
• Respond to time-sensitive email communication.
• Deescalate conflict independently with disgruntled patients.
• Other duties as assigned

Skills

Customer service

Empathy

Phone communication

Attention to detail

Team player

Microsoft Office

Education

High school diploma

College degree preferred

Tools

NextGen EMR

Office software

Job description

The TOA Patient Access Representative is our patients' biggest advocate. This role provides patients with top notch customer service and understands TOA physicians, locations, and services inside and out to ensure our patients are getting connected to the best care possible for each unique situation.

• Answer inbound calls from new and existing patients
• Obtain patient demographics and insurance information
• Listen actively to patient medical history such as surgical history, previous or current injuries, and recent imaging history
• Dissect pertinent details such as patient address, availability, and specialty required in order to find the most convenient and effective appointment for the patient
• Schedule patient appointments through NextGen
• Use critical thinking and your expertise within TOA guidelines to arrive at solutions for patients- even if that means finding a creative resolution
• Maneuver between multiple screens and multiple systems when documenting information and searching for physician availability
• Review online appointment requests and schedule those appointments
• Handle inbound referrals for your designated physician(s)
• Respond effectively to time sensitive email communication
• Deescalate conflict independently with disgruntled patients
• Other duties as assigned

Requirements

• You have the drive to provide excellent customer service and execute that on a daily basis
• It comes natural for you to maintain a professional and empathetic tone while conducting phone calls- even when call volumes are high and you’re multi-tasking
• You enjoy corresponding over the phone
• You’re very organized and pay close attention to detail
• Working with computers comes easy to you- you know the basics of
• Microsoft programs such as excel, word, and office
• You enjoy being a part of a team that works collaboratively to achieve goals
• You successfully work across boundaries, including other TOA roles and clinics
• Knowledge of patient appointment scheduling is a plus
• Previous experience working with an EMR, such as NextGen (or similar documentation systems) is preferred
• High school degree is required, a college degree is preferred

TOA is an equal opportunity employer. TOA conducts drug screens and background checks on applicants who accept employment offers.

Equal Opportunity Employer
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