Patient Access Manager (Front Office Manager) - Aubrey & Champions Circle

Emerus Holdings, Inc.; Fort Worth (TX); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Flexible Schedule

401K match (fully vested day 1)

paid referrals

Job summary

Emerus Holdings, Inc. is seeking a Patient Access Manager to lead daily access operations across two Texas locations (Aubrey and Champions Circle). You will oversee medical records management, patient nutrition services coordination with a dietician, and ensure compliance with EMTALA, HIPAA, and other regulatory standards.

Strong leadership and insurance verification experience required. The role requires at least five years in patient registration, two years of supervisory experience, and

Qualifications

• Minimum five years patient registration and insurance verification in a health care setting.
• Minimum two years supervisory experience in healthcare; indirect leadership considered if a direct fit.
• Emergency Department registration experience preferred.
• Knowledge of PPO, POS, HMO, Medicare, and Medicaid payors.
• Basic understanding of medical terminology.
• Knowledge or experience using EMR.

Responsibilities

• Lead daily patient access operations and site-specific medical records management.
• Oversee dietary operations in collaboration with the registered dietician.
• Maintain compliance with EMTALA, DNV, HIPAA and regulations affecting admissions.
• Direct registration areas to ensure quality, productivity and customer service.
• Ensure accuracy of daily registrations and collect payments with cash reconciliation.
• Prepare deposits, schedules and payroll to fit budget and FTEs.
• Train and supervise patient access team members; ensure policies are followed.
• Coordinate with regional and corporate partners on special projects.
• Provide education on point-of-service collections and keep wait times low.
• Perform patient registrations when needed and manage office supplies.

Education

High School Diploma or GED

Bachelor's degree in business or healthcare

Tools

EMR

MS Office

Job description

HIGHLIGHTS

JOB TYPE Full-Time

LOCATION 2 locations Aubrey & Champions Circle (Texas Motor Speedway)

FACILITY TYPE 16 bed Small-Format Hospitals (8 ER, 8 Inpatient)

PERKS

• Flexible Schedule
• 401K match (fully vested day 1)
• paid referrals

We are Emerus, the leader in small-format hospitals. We partner with respected and like-minded health systems who share our mission To provide the care patients need, in the neighborhoods they live, by teams they trust. Our growing number of amazing partners includes Allegheny Health Network, Ascension, Baptist Health System, Baylor Scott & White Health, ChristianaCare, Dignity Health St. Rose Dominican, The Hospitals of Providence, INTEGRIS Health, MultiCare and WellSpan. Our innovative hospitals are fully accredited and provide highly individualized care. Emerus' commitment to patient care extends far beyond the confines of societal norms. We believe that every individual who walks through our doors deserves compassionate, comprehensive care, regardless of their background, identity, or circumstances. We are committed to fostering a work environment focused on teamwork that celebrates diversity, promotes equity and ensures equal access to information, development and opportunity for all of our Healthcare Pros.

The Patient Access Manager is responsible for leading all daily patient access operations, site-specific oversight of medical records management activities and day-to-day oversight of the dietary function in close collaboration with the registered dietician.

• Maintain compliance with EMTALA, DNV, HIPAA and all other hospital and government regulations applicable to admissions operations
• Effectively manage and direct all areas of registration to ensure quality, productivity, and excellent customer service
• Ensure the accuracy and completeness of daily registrations
• Compile, analyze, and report data for Patient Access quality measures
• Ensure collection of payments and cash drawer reconciliation
• Prepare and make weekly deposits
• Prepare work schedules and payroll to accommodate budget and allotted FTEs
• Effectively communicate and maintain working relationship with the registered dietician
• Oversee day-to-day operations of patient nutrition services in close collaboration with the registered dietician
• Ensure QA of site-specific medical records and share lessons learned with patient access team members and medical records director/consultant as needed
• Interview, hire, train, evaluate, and counsel patient access team members
• Provide continuous training for and communicate changes to existing employees
• Ensure all personnel policies are followed
• Work closely and professionally with regional and corporate partners on special projects
• Provide focused education and training for patient access team members around point of service collections
• Perform patient registration functions when needed to ensure wait times are kept to a minimum and to ensure patient access skills remain sharp
• Distribute mail appropriately
• Order office supplies as needed
• Maintain a clean working environment for the facility; this includes the front desk, restroom, waiting room, break area and patient rooms when assistance is needed by medical staff
• Notify appropriate contact of any malfunctioning equipment or maintenance needs
• Perform month-end procedures including but not limited to shredding charts, boxing up charts and emptying binders for next month
• Attend staff meetings or other company sponsored or mandated meetings as required
• Perform additional duties as assigned
• Requires a High School Diploma or GED
• A four-year degree in business or healthcare highly preferred
• A minimum of five years patient registration and insurance verification experience in a health care setting is required
• In addition a minimum of two years supervisory experience in health care setting is also required. However, demonstrated indirect leadership experience may be considered in lieu of this requirement provided it is a direct fit to the role, ie, lead role, project management or other leadership experiences
• Emergency Department registration experience, strongly preferred
• Knowledge of various types of insurance plans (PPO, POS, HMO, Medicare, and Medicaid.) and payors, required
• Basic understanding of medical terminology
• Knowledge or previous experience using EMR, required
• Excellent customer service
• Working knowledge with MS Office (MS Word, Excel, PowerPoint and Outlook), required
• Position requires fluency in English; written and oral communication