Patient Access Liaison II - Access Center - Full Time 8 Hour Days (Non-Exempt) (Union)

University of Southern California; Glendale (CA); On-site; USD 28,929 - 45,667; Full time

Job summary

A leading healthcare institution is seeking a Patient Access Liaison II to facilitate patient communication and appointment scheduling. The ideal candidate will have at least two years of experience in customer service or healthcare environments. Responsibilities include answering calls, processing messages, and ensuring data integrity within the systems. Preferred qualifications include advanced degrees, knowledge of HIPAA regulations, and bilingual abilities. A supportive team environment with competitive compensation is offered.

Qualifications

• Minimum two years of experience in a call center or customer service.
• Excellent verbal and written communication skills.
• Demonstrated interpersonal skills.

Responsibilities

• Serve as the primary point of contact for patients.
• Schedule and confirm medical appointments.
• Maintain accurate data in the call management system.

Skills

Customer service

Communication skills

Multi-tasking

Interpersonal skills

Education

High school diploma or equivalent

Associate's or Bachelor's degree in healthcare or business

Tools

Call management system

Scheduling systems

Job description

Overview

Serves as primary point of contact for access to USC academic medical centers and USC Health Sciences Campus. Answers, screens and directs incoming and outgoing telephone calls, electronic messages and other web‑based communications using a call management system. Responds to basic inquiries and refers other inquiries to appropriate medical personnel. Contacts and distributes messages to medical personnel using a variety of electronic methods including text, voice and email systems. The Patient Access Liaison II will also be responsible for scheduling and confirming initial and follow‑up medical appointments, registering patients, including verifying insurance coverage to advise patients of any estimated financial responsibility. The Patient Access Liaison II will also perform data entry, ensure data integrity, and reconcile as needed.

Essential Duties

• Demonstrates competency in the quality of work and knowledge of a Patient Access Representative.
• Strives for first call resolution and demonstrates high level of customer service.
• Maintains warm, courteous and professional behavior in accordance with the USC/Keck customer service standards while interacting with contacts, both internal and external.
• Maintains consistent accuracy in all tasks associated with job role and daily responsibilities.
• Exhibits collegial and professional demeanor in all interactions.
• Contributes effectively as a productive team member to the Patient Access Center and USC/Keck.
• Follows USC/Keck Communications standard and policy.
• Accepts alternate assignments to any area within the organization as assigned by Management.
• Expected to work from home as/when organizationally deployed, following the departmentally established guidelines and expectations for remote work.
• Other duties as assigned.
• May page physicians as dictated by internal procedures, correctly, professionally and in a timely manner.
• May perform follow‑up checks with all open pages while on shift and before leaving shift.
• Demonstrates proficiency in ensuring that all information housed within the Call Management system and Qgenda is sent for updates to management and readily accessed when needed.
• Answers, screens and directs incoming and outgoing telephone calls, electronic messages, omnichannel contacts and other web‑based communications using the organizational communications management system. Transfers telephone calls to the appropriate department or medical personnel.
• Processes messages following departmental procedure and ensuring compliance with HIPAA regulations.
• Utilizes organizationally defined systems to perform patient communication.
• Performs scheduling functions, to include scheduling, rescheduling, cancellations and confirmations of appointments using organizational scheduling system.
• Creates and maintains medical data and reconciles to patient appointment records.
• Coordinates care with patient coordinators, nurses and physicians to secure appointments for patients and referring physicians.
• Performs data entry and maintains databases for bumps and cancellations.
• Verifies insurance coverage using organizationally defined process. May determine if patient's insurance is contracted with USC and advise patient of any estimated financial responsibility.
• Using USC/Keck defined guidelines, and at their discretion, carries out Service Recovery activity, and/or escalates to any Level 3/Lead or Supervisor within the Patient Access Center.

Required Qualifications

• High school or equivalent.
• Minimum two (2) years of experience working in a call center, customer service and/or healthcare department/environment (or combination of that equals two or more years).
• Demonstrated interpersonal skills.
• Ability to multi‑task.
• Excellent verbal and written communication skills.

Preferred Qualifications

• Associate's degree or Bachelor's degree in healthcare, business or operations field strongly preferred.
• Specialized/technical training, vocational certificates in healthcare preferred: appointment scheduling, registration, insurance verification, medical assistant.
• Knowledge of HIPAA compliance and various health insurance types preferred.
• Knowledge of medical terminology strongly preferred.
• Demonstrated knowledge of high‑level computer literacy with practice management scheduling systems preferred.
• Bilingual: Spanish, Chinese and other languages preferred.

Required Licenses/Certifications

• Fire Life Safety Training (LA City). If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date (required within LA City only).

The hourly rate range for this position is $21.00 – $33.15.