Patient Access Coordinator

Casa Esperanza; Boston (MA); On-site; USD 30,307 - 33,062; Full time

Benefits offered by this job

Compensation range of $22 - $24 per hour

Paid Time Off

Holiday Pay

Health Reimbursement Arrangement

Educational Opportunities

Job summary

A bilingual behavioral health organization in Boston is seeking a Patient Access Coordinator to manage referrals and client services while ensuring timely access to outpatient programs. Responsibilities include processing intakes, checking insurance eligibility, and coordinating with clinical teams. Ideal candidates will have a bachelor's degree in a related field and experience in marginal communities. The position offers a competitive pay rate of $22 - $24 per hour along with extensive benefits including paid time off, holiday pay, and professional development opportunities.

Qualifications

• Experience working with diverse populations and knowledge in case management.
• Ability to work in a team and independently.
• Capability to manage physical demands of the role.

Responsibilities

• Conduct referrals, intakes, and client services efficiently.
• Build relationships with internal and external referral sources.
• Ensure timely access to clinic services and manage client communication.

Skills

Relationship building

Crisis management

Data entry

Knowledge in eligibility verification

Experience with marginalized communities

Education

Bachelor's degree in social work, psychology, counseling, or related field

LADAC/CADAC certification or willingness to obtain

Job description

Casa Esperanza, Inc. is a bilingual/bicultural behavioral health treatment provider serving Boston and the Merrimack Valley. Our mission is to empower individuals and families to recover from addiction, trauma, mental illness, and other chronic medical conditions; overcome homelessness and discrimination; and achieve health and wellness through comprehensive, integrated care.

About the role

The Patient Access Coordinator is an essential member of the outpatient program that focuses on an open access model. The Patient Access Coordinator is responsible for conducting critical processes related to referrals, intakes, and client services. The Patient Access Coordinator will be responsible for processing incoming external, internal, and self-referrals. The Patient Access Coordinator will work closely with the Directors at the Outpatient clinic, and Residential Directors and external providers to ensure incoming patients meet eligibility criteria. This process includes quality assurance tasks such as following up with patients who did not keep their appointment, referral/application data entry, reviewing documents to ensure all necessary information is obtained and uploaded, checking insurance eligibility, and communicating with the referral source.

Following Casa Esperanza’s integrated care model, the Patient Access coordinator will communicate admissions information and complete referrals to other Casa Esperanza services the client may qualify for. All documentation will be stored in Evolv, our Electronic Health Record and billing database. This position will work and report directly to the Director of Patient Access.

Essential Functions & Responsibilities

Intake Responsibilities:

• Build and maintain relationships with internal and external referral sources
• Maintain awareness of current census and caseload targets and expectations
• Ensure timely access to clinic services and work with clinical team to remove barriers to care
• Oversee initial assessment, and follow-up care with internal and external providers to ensure timely access to services and operations for a dynamic, open access, integrated care clinic, including ASAM, Biopsychosocial and Urgent Care Triage as needed
• Identify individuals in crisis and engage clinical team for crisis response
• Manage communication and coordination amongst internal and external providers to ensure timely access to care, including the prioritization of high-risk/high-need clients
• Maintain and update any admission documentation required by Casa Esperanza or licensing agencies in a complete and accurate manner
• Serve as a resource for problem resolving issues related to registration, demographic, and insurance errors. Verify insurance eligibility and enter benefit assignment
• Adhere to all HIPAA and 42CRF laws following all confidentiality and protected health information regulations
• Ensure data entry and scanning of all referrals, intake and other pertinent documentation into Evolv.
• Implement BSAS and Medicare regulation and process
• Ensure completion of Integrated BPS in patient’s electronic health record
• Review client records for completeness of client insurance information and proper signature
• Other duties as assigned

Clinic Operations

• Work closely with the Patient Support Services to ensure an exceptional level of service is delivered to all Casa Esperanza clients
• Work closely with the Directors at the Outpatient Services, Director of Recovery Support Services and Residential Program, Conexiones and ATS Program to ensure that meet all licensing, regulatory, and accreditation, and funder standards and requirements
• Coordinate to ensure room utilization system that will effectively support the growing need of the clinic
• Respond to internal and external data collection and reporting requests
• Other duties as assigned

Qualifications

• Bachelor's degree in social work, psychology, counseling, or related field required.
• LADAC/CADAC requirement or willing to obtain within 6 months on the job
• Knowledge in Eligibility Verification and Authorizations based on payer requirements
• Experience working with marginalized communities
• Ability to work as both an effective team member and independently
• Ability to meet the physical requirements and training requirements of the position
• MassHealth Certified Application Counselor or willing to obtain certification on the job

Schedule

Full Time - Hours (40 Hours)

Monday to Friday

What we offer:

• Compensation: $22 - $24 per hour
• Holiday Pay (12 days per year + 1 floating holiday)
• Paid Time Off (PTO) - 18 days year one, 20.5 days at year 2, 23 days at year 5
• Sick Pay - 10 paid days per year
• Long- / Short-Term Disability
• Paid by Company Life Insurance
• Health Reimbursement Arrangement (HRA)
• ComPsych Guidance Resources - EAP
• Educational Opportunities
• Employee Ticket at Work (Discounts for Entertainment, travel, movies; etc.)
• Increased Salary for Credentials
• and more....

Physical & Mental Requirements

While performing the duties of this job, the employee is regularly required to walk, stoop, kneel, crouch, or crawl and talk or hear. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include distance vision, peripheral vision, and depth perception.

At Casa Esperanza, Inc., the health and safety of our people is our number one priority. That’s why all offers of employment are contingent on the candidate showing proof of being fully vaccinated against COVID-19 (currently one dose of the Johnson & Johnson vaccine or two doses of the Pfizer or Moderna vaccine and boosted, when eligible) to pass the pre-employment requirements. Individuals with medical issues or religious beliefs that prevent them from getting the vaccine may request an exemption from the vaccine requirement.

Casa Esperanza, Inc. values its diverse workplace and encourages women, people of color, LGBTQIA+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, older members of society, and others from minority groups and diverse backgrounds to apply.

We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Casa Esperanza, Inc. also has a longstanding policy of providing a work environment that respects the dignity and worth of each individual and is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion or religious creed, national origin, ancestry, citizenship, marital status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law. All employees, interns, volunteers, and contractors of Casa Esperanza, Inc. are responsible for maintaining a work culture free from discrimination and harassment by treating others with kindness and respect.

Casa Esperanza, Inc. also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation or need assistance with completing the application process, please email [e-mail].