Patient Access Clinical Supervisor - Remote

Forefront Dermatology; Manitowoc (WI); Remote; USD 45,000 - 48,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Health Savings Account

PTO and Holiday pay

Life insurance

Long-term disability

Short term disability

Supplemental life insurance

401K with employer match

Employee discount programs

Job summary

Forefront Dermatology is seeking a Patient Access Clinical Supervisor in Manitowoc, WI. The role leads clinic operations, onboarding, and staff development to deliver high-quality patient access and service.

You will oversee scheduling, onboarding, project work, and performance metrics while ensuring HIPAA compliance and strong clinician relationships.

Qualifications

• Dermatology experience preferred.
• Experience managing a contact center preferred.
• Must have proven management experience.
• Certified Medical Assistant, Licensed Practical Nurse or Registered Nurse required.

Responsibilities

• Oversee clinic/clinicians’ operations from patient access perspective and lead Clinic Team Leads and Clinicians.
• Ensure onboarding of new clinics and clinicians to maintain patient care quality and growth.
• Apply strong project management experience.
• Maintain HIPAA compliance and professional standards.
• Develop and maintain positive clinician relationships and reflect up-to-date protocols in the Professional Preferences portal.
• Utilize data and reporting to manage workforce and patient experience against KPIs.

Skills

Dermatology experience

Contact center management

Proven management experience

Microsoft Office

Education

Bachelor's degree (Business Administration/Healthcare Administration) preferred

Medical Assistant certification required

Derm tech completion within 30 days

Tools

Electronic Health Record

Job description

Overview

The Patient Access Clinical Supervisor will provide oversight, development, and management to clinic/clinicians and front-line staff which deliver high-quality patient care through innovative communication systems and scheduling practices. The Patient Access Clinical Supervisor is responsible for implementing department initiatives and overseeing day-to-day activities within the Patient Access Department to meet daily quality and service experience to our staff, patients and clinicians.

Forefront Dermatology sets a high standard of patient care, and the Patient Access Supervisor will ensure all team members are providing outstanding customer service to all customers including patients, visitors, and staff.

Schedule

• Full-time, 40 hours per week
• Monday - Friday 8AM-430PM Central Time

Travel Requirements

• <10% to Manitowoc

Here are just a few things we offer

• Access to health, dental, and vision insurance
• Health Savings Account
• Eligible for competitive PTO and Holiday pay
• Company paid life insurance and long-term disability (full-time only)
• Access to voluntary short term disability insurance (full-time only)
• Access to supplemental life insurance
• Additional insurance offerings to meet your needs
• 401K with employer match
• Employee discount programs
• And much more!

Responsibilities

Overall Operations

1. Oversee clinic/clinicians’ operations from patient access perspective; provide leadership and support to Clinic Team Leads, Regional Clinic Manager and Clinicians as appropriate.
2. Ensures effective integration and onboarding of new clinics and clinicians and works with existing clinics/clinicians to provide high-quality patient care to maintain retention and growth.
3. Apply strong experience in project management.
4. Exhibit the highest ethical standards and treat others with dignity and respect.
5. Key role in development and maintenance of clinic and clinician positive relationships.
6. Responsible for the Professional Preferences portal and ensures it is accurately reflecting clinicians’ protocols and up-to-date.
7. Effectively utilize data and reporting to manage and optimize employee and patient experience to key performance indicators and service level expectations.
8. Responsible for meeting individual and team KPI metrics and quality assessments setting and achieving these goals.
9. Develop, implement, and maintenance of department, team and individual goals.
10. Oversee staff day-to-day performance and productivity.

Training and Development

1. Establish standards of performance to align with clinic/clinician preferences handling workflows.
2. Implement audit programs which align with Patient Access performance and quality standards.
3. Understand, apply, and ensure HIPAA compliance.
4. Coaches staff to meet department standards to meet and exceed department quality and KPI metrics; utilize data to monitor performance and success.
5. Perform annual performance reviews and develop annual growth plans as needed.

Staffing

1. Plays a role in the interviewing and hiring of qualified staff to meet the strategic department staffing plan.
2. Utilizes data to meet department standards to meet and exceed quality and service levels; utilizes data to monitor performance and success.
3. Apply Human Resource standards related staff behavior, performance and attendance.

Leadership

1. Responsible for the direct report alignment of support patient access staff and/or leaders.
2. Responsible for the ongoing strategic planning for patient access department.
3. Participate in mentorship program as needed.
4. Must attend mandatory meetings which include but are not limited to Partnerships/Onboarding, Customer Service, Department and Staff Meetings.

1. Perform other related duties as assigned.

Qualifications

Education

1. Bachelor's degree in Business Administration, Healthcare Administration or related field preferred.
2. Required: Medical Assistant Certification from a nationally accredited certifying organization (such as NHA, NCCT, AAMA, AMT, or NAHP) is required.
3. Ongoing professional development annually.
4. 1-3 years leadership or management experience preferred.
5. Minimum post high-school education in medical support field: Certified Medical Assistant, Licenses Practical Nurse or Registered Nurse required.
6. Derm tech completion required within 30 days of employment.

Knowledge, Skills and Abilities

1. Dermatology experience is preferred.
2. Experience managing a contact center is preferred.
3. Must have proven management experience.
4. Must be a Certified Medical Assistant, Licenses Practical Nurse or Registered Nurse.
5. Proficiency in Microsoft Office Suite.
6. Proficient in basic computer functions and ability to learn new software effectively.
7. Ability to act with sense of urgency.
8. Familiarity working with an Electronic Health Record.
9. Proficiency in contact center technology.
10. Strong customer service experience is required.
11. Must possess excellent written and verbal communication skills.
12. Demonstrated leadership experience. Must be able to demonstrate leadership by serving as an example to others with regard to professional behavior, handling multiple tasks, maintaining a positive attitude, and in response to organizational change.
13. Ability to work effectively and cooperatively with staff, board, clients, and the public.
14. Ability to multi-task, prioritize appropriately, and work well both individually and as part of a team.
15. Ability to use time productively and contribute to high levels of company operational efficiency and effectiveness.
16. Ability to maintain confidentiality of information.

Physical Demands

1. Ability to communicate in an active multi-office environment.
2. Ability to communicate via telephone, email, and other electronic solutions.
3. Ability to sit for large portions of a workday.

For this position, the base pay range is $45,000-$48,000 per year. Individual pay is determined by role, level, location, job-related skills, experience, and relevant education, certifications or training.

Forefront will never request personal information, such as your social security number or banking information, via text or email. In addition, Forefront does not use external messaging applications such as WireApp or Skype to communicate with candidates. If you receive communication or requests of this nature, delete them. Forefront Dermatology is committed to providing equal employment opportunity and maintaining a workplace for employees and applicants that is free from discrimination based upon age, race, religion, color, disability, marital status, sex (including pregnancy), national origin, ancestry, ethnicity, sexual orientation, gender identity or expression, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact [e-mail] to let us know the nature of your request and your contact information.