Patient Access & Care Coordinator

Heart And Vascular Partners; Harvey (IL); On-site; USD 26,000 - 32,000; Full time

Job summary

Heart And Vascular Partners is seeking a dependable Patient Access & Care Coordinator to support daily operations in our cardiology practice. This role handles scheduling, registration, insurance verification, payments, medical documentation, and care coordination with clinicians.

The ideal candidate thrives in a fast-paced healthcare setting, delivers excellent customer service, and takes ownership of a seamless patient experience across multiple locations.

Qualifications

• 1–2 years of medical front desk experience.
• Familiarity with cardiology scheduling.
• Experience with EHR systems; NextGen preferred.
• Knowledge of insurance verification and payments.
• Strong communication and organizational skills.
• Ability to work across multiple locations.

Responsibilities

• Greet patients and manage daily check-in and check-out processes.
• Verify patient demographics, insurance eligibility, and required documentation.
• Schedule new patients, follow-ups, hospital follow-ups, and diagnostic testing.
• Confirm appointment details and coordinate necessary follow-up care.
• Manage appointment cancellations, rescheduling, and patient outreach.
• Verify insurance coverage, copayments, and referral requirements.
• Collect and document copays and outstanding balances.
• Communicate financial responsibilities to patients.
• Coordinate missing insurance information and authorization needs.
• Answer inbound calls and manage patient inquiries professionally.
• Place outbound calls to patients, referring providers, and medical offices.
• Route clinical questions and medication concerns to appropriate clinical staff.
• Coordinate referrals, physician orders, and cardiac clearance requests.
• Fax orders, medical clearances, and other requested documentation.
• Follow up on outstanding administrative requests.
• Scan and upload documents into the appropriate patient charts.
• Process incoming and outgoing faxes and medical records requests.
• Maintain accurate documentation within the electronic health record.
• Prepare daily schedules and support efficient patient flow.
• Collaborate with providers, medical assistants, and administrative staff.
• Assist with patient satisfaction and retention initiatives.

Skills

Medical front desk

Patient access

EHR systems

Customer service

Multitasking

Detail-oriented

Tools

NextGen

Job description

About this position

Position Summary

We are seeking a dependable, organized, and patient-focused Patient Access & Care Coordinator to support daily operations within our cardiology practice. This position is responsible for patient scheduling, registration, insurance verification, payment collection, medical documentation, and coordination of care.

The ideal candidate thrives in a fast-paced healthcare environment, demonstrates excellent customer service, and takes ownership of providing a seamless patient experience.

Key Responsibilities

• Greet patients and manage daily check-in and check-out processes.
• Verify patient demographics, insurance eligibility, and required documentation.
• Schedule new patients, follow-ups, hospital follow-ups, and diagnostic testing.
• Confirm appointment details and coordinate necessary follow-up care.
• Manage appointment cancellations, rescheduling, and patient outreach.

Insurance & Payment Collection

• Verify insurance coverage, copayments, and referral requirements.
• Collect and accurately document copays and outstanding balances.
• Communicate financial responsibilities to patients.
• Coordinate missing insurance information and authorization needs.

Communication & Care Coordination

• Answer inbound calls and manage patient inquiries professionally.
• Place outbound calls to patients, referring providers, and medical offices.
• Route clinical questions and medication concerns to appropriate clinical staff.
• Coordinate referrals, physician orders, and cardiac clearance requests.
• Fax orders, medical clearances, and other requested documentation.
• Follow up on outstanding administrative requests.

Medical Records & Office Operations

• Scan and upload documents into the appropriate patient charts.
• Process incoming and outgoing faxes and medical records requests.
• Maintain accurate documentation within the electronic health record.
• Prepare daily schedules and support efficient patient flow.
• Collaborate with providers, medical assistants, and administrative staff.
• Assist with patient satisfaction and retention initiatives.

Qualifications

• 1-2 years previous medical front desk or patient access experience preferred.
• Familiarity with cardiology or diagnostic scheduling.
• Experience with EHR systems; NextGen preferred.
• Knowledge of insurance verification, scheduling, and payment collection.
• Strong computer, communication, and multitasking skills.
• Excellent attention to detail, professionalism, and organizational abilities.
• Ability to work in a fast-paced, multi-provider environment.
• Willingness to support multiple practice locations as needed.

Performance Expectations

• Provide excellent customer service and maintain patient confidentiality.
• Ensure accurate registration, scheduling, and documentation.
• Complete assigned tasks and follow up on outstanding requests promptly.Maintain professionalism, reliability, and accountability.
• Support teamwork, efficient patient flow, and patient satisfaction.

Physical Requirements

This position requires the ability to sit, stand, walk, talk, hear, and use standard office equipment for extended periods. Employees may be required to lift up to 25 pounds and perform repetitive hand movements associated with computer and telephone use.

Work is performed in a medical clinic and/or business office environment. Employees regularly interact with patients, providers, and staff members in person and by telephone while managing multiple tasks and priorities.

Equal Employment Opportunity Statement

We provide an equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type in accordance with applicable federal, state, and local laws. This policy applies to all aspects of employment, including recruiting, hiring, promotion, compensation, benefits, training, and termination.

Salary Information

$19 - $23Hourly Wage

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